On-Site Client Services & Reception Specialist

El Gaucho Hospitality; Oakville; On-site; CAD 22,000 - 31,000; Full time

Job summary

Intelligent Office Oakville is seeking an Office Assistant to join our client service team in Oakville, ON. This in-person role supports reception, administrative operations, and facility management, delivering welcoming experiences to clients and callers.

The successful candidate will be highly organized, proficient with Microsoft Office, and able to handle multiple tasks with professionalism. Monday–Friday, full-time, no remote option, based in our Oakville office.

Qualifications

• Previous customer service, receptionist, or office support experience.
• Strong verbal and written communication with professional phone presence.
• Ability to multitask and manage priorities with attention to detail.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) and Outlook.

Responsibilities

• Provide receptionist services for a diverse portfolio of clients.
• Answer, screen, announce, and transfer calls using call management software.
• Schedule appointments and manage meeting room bookings.
• Handle messages via email, text, voicemail and other channels.
• Support client onboarding and billing-related details.
• Maintain client records and admin documentation.
• Ensure offices are clean, stocked, and client-ready.
• Assist with daily operations using Microsoft Office.

Skills

Customer service

Reception experience

Microsoft Office

Organizational skills

Communication skills

Time management

Teamwork

Tools

CRM platforms

Call management software

Job description

Intelligent Office Oakville is seeking an Office Assistant to join our client service team in Oakville, ON. This in-person role supports reception, administrative operations, and facility management, delivering welcoming experiences to clients and callers.

The successful candidate will be highly organized, proficient with Microsoft Office, and able to handle multiple tasks with professionalism. Monday–Friday, full-time, no remote option, based in our Oakville office.