Document Controller, Finland

atNorth Holding AB; Suomi; On-site; CAD 55,000 - 76,000; Full time

Job summary

atNorth Holding AB is seeking a highly organized Document Controller to support the Project Management team. You will own the full lifecycle of project documentation, ensure accuracy and compliance, and maintain our electronic document management system across development projects.

You will establish workflows, templates, and training to enable secure collaboration between internal teams and external partners, from early development through handover, driving best-in-class document control.

Qualifications

• Experience in document control or project administration within construction, engineering, or data center environments.
• Strong understanding of document management systems and document control best practices.
• Experience with ACC or BIM360 is highly desirable.
• Proficiency in Microsoft Office tools (Excel, Word, Outlook).
• Highly organized with strong attention to detail and proactive problem-solving mindset.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Excellent communication skills and ability to train/support stakeholders.
• Structured, process-oriented approach with emphasis on compliance and quality.

Responsibilities

• Manage and maintain the electronic document management system, including day-to-day administration and workflow setup.
• Track project deliverables and monitor progress against planned information delivery milestones.
• Ensure all documentation complies with naming conventions, document control standards, and contractual requirements.
• Support project teams with document control activities across multiple development projects.
• Develop, maintain, and distribute templates, naming conventions, and checklists for consistency.
• Provide training and guidance to internal teams and external contractors on document control processes and systems.
• Manage user access and permissions to ensure secure and appropriate system usage.
• Act as a subject matter expert on document control best practices and promote knowledge sharing.
• Facilitate collaboration by ensuring correct document access and efficient workflows across stakeholders.
• Ensure compliance with internal procedures, certifications, and project requirements.

Skills

Microsoft Office

Attention to detail

Communication skills

Training & support

Proactive problem-solving

Fluency in English

Tools

Autodesk Construction Cloud (ACC)

BIM360

Job description

atNorth is a leading Nordic data center company providing cost-effective, scalable high-density colocation and built-to-suit services to industry-leading organizations across Iceland, Sweden, Finland, and Denmark.

With sustainability at our core, our data centers run on renewable energy and are designed according to circular economy principles. Through innovative design, power efficiency, and intelligent operations, we deliver reliable, secure, and high-performance infrastructure.

Headquartered in Reykjavik, Iceland, atNorth operates eight data centers across the Nordics, with additional sites under development in Finland, Denmark, and Sweden.

We combine world-class technology with a people-first culture built on collaboration, ownership, and trust, empowering our teams to grow, take responsibility, and make a real impact.

By joining our international team, you will help shape the future of sustainable digital infrastructure.

Document Controller at atNorth

We are seeking a highly organized and detail-oriented Document Controller to support our Project Management team, and ensure consistent, high-quality documentation across all development projects.

In this role, you will take ownership of the full lifecycle of project documentation, ensuring accuracy, structure, and compliance with internal procedures and contractual requirements. You will play a central role in maintaining our electronic document management system, establishing efficient workflows, and enabling seamless collaboration between internal teams and external partners.

This is a key position for ensuring effective information flow across all project phases-from early development through to handover-by providing the tools, standards, and guidance needed for best-in-class document control.

Key responsibilities:

• Manage and maintain the electronic document management system, including day-to-day administration and workflow setup
• Track project deliverables and monitor progress against planned information delivery milestones
• Ensure all documentation complies with naming conventions, document control standards, and contractual requirements
• Support project teams with document control activities across multiple development projects
• Develop, maintain, and distribute templates, naming conventions, and checklists to ensure consistency
• Provide training and guidance to internal teams and external contractors on document control processes and systems
• Manage user access and permissions to ensure secure and appropriate system usage
• Act as a subject matter expert on document control best practices and promote knowledge sharing
• Facilitate collaboration by ensuring correct document access and efficient workflows across stakeholders
• Ensure compliance with internal procedures, certifications, and project requirements

Your profile:

• Experience in document control or project administration within construction, engineering, or data center environments
• Strong understanding of document management systems and document control best practices
• Experience with systems such as Autodesk Construction Cloud (ACC) or BIM360 is highly desirable
• Proficiency in Microsoft Office tools, including Excel, Word, and Outlook
• Highly organized with strong attention to detail and a proactive problem-solving mindset
• Ability to manage multiple projects and deadlines in a fast-paced environment
• Excellent communication skills, with the ability to train and support diverse stakeholders
• Structured, process-oriented approach with a strong focus on compliance and quality
• Experience in a PMO or project delivery environment is an advantage
• Fluency in English required; Finnish is a strong plus
• Background check is conducted to all our employees

About the atNorth Culture

We believe that sustainable success starts with the wellbeing of our people. For us, an open, transparent, and inclusive culture is more than a priority, it is the core of how we lead and innovate.

We don't just talk about culture; we nurture it. Through regular one-to-one engagements and monthly wellbeing surveys, we listen carefully to our teams, ensuring that every voice is heard and every opportunity for improvement is embraced.

We recognize that innovation and collaboration thrive where people feel truly connected, which is why we come together each week to share ideas, strengthen relationships, and nurture a sense of belonging, sometimes over a simple breakfast and good conversation.

At atNorth, we are building a community where you can do your best work and shape a sustainable future together.