Document Controller

ACCIONA; Toronto; On-site; CAD 70,000 - 110,000; Full time

Benefits offered by this job

Paid vacation and sick leave

Group benefits and EFAP

Health Spending Account

Learning and development opportunities

RRSP matching

Performance-based discretionary bonus

Share purchase program

Job summary

ACCIONA, a global leader in regenerative infrastructure, is seeking a Document Controller for the TGP project in Canada. You will establish and lead rigorous document control procedures, ensuring quality standards, training, audits, and effective collaboration among stakeholders to deliver a compliant construction project.

Reporting to the Document Control Manager, you will develop controls for document creation, review, approval, release, and archiving, while maintaining registers and logs.

Qualifications

• Document Management Systems proficiency with Unifier, SharePoint, ProjectWise, Asite or similar tools for document control.
• Common Data Environment (CDE) knowledge and ISO 19650 principles for managing project information.
• File naming conventions, version control, and metadata tagging.
• Construction documents: drawings, specifications, RFIs, submittals, and as-built documentation.
• Coordination and collaboration with project teams, contractors, and consultants.
• Problem-solving in document workflows or compliance.
• Training staff on document control procedures and systems.
• Clear reporting for stakeholders and senior management.
• Stakeholder engagement and interpersonal skills.
• Attention to detail to ensure standards and protocols are met.

Responsibilities

• Develop and implement document control procedures for creation, review, approval, release, update, and archiving of project documents.
• Provide training to project team members on document control systems, procedures, and processes.
• Offer ongoing support to project stakeholders regarding document control queries, issues, requirements, procedures, and processes.
• Participate in Working Group Meetings if needed.
• Ensure proper storage, cataloging, version control, and retrieval of project documents and records.
• Maintain accurate document registers, logs, and databases to track document status and history.
• Facilitate the application of quality control procedures to documents to ensure accuracy and compliance.
• Conduct regular quality checks and reviews of documents to address discrepancies.
• Audit and review document control processes to identify improvements and implement actions.
• Collaborate with project management and stakeholders to implement best practices and streamline workflows.
• Facilitate effective communication among project teams, subcontractors, consultants, and stakeholders regarding document control requirements.
• Serve as central point of contact for document-related inquiries and updates.
• Ensure compliance with regulatory requirements and contractual obligations."
• Maintain comprehensive documentation of all project documents for reference and audits.
• Implement changes to document control procedures to optimize workflow and productivity.
• Collaborate with other departments and the contracting authority during all stages of the project.
• Foster a collaborative high‑performance culture within the project controls team.

Skills

Document management

Coordination

Stakeholder engagement

Attention to detail

Training

Clear reporting

Problem-solving

File organization

Construction documents

ISO 19650 knowledge

Tools

Unifier

SharePoint

ProjectWise

Asite

Job description

ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future.

We have successfully delivered large infrastructure projects across Canada since 2001. Our leadership and expertise span the entire value chain from research and development through construction, operation and maintenance of projects. Currently involved in some of Canada’s largest infrastructure projects, ACCIONA delivers solutions that contribute to the economic and social progress of the communities in which it operates. www.acciona.ca

Job Description

The Document Controller plays a key role in establishing and leading the rigorous document control procedures essential to the smooth operation of the TGP project. Their responsibilities include managing document-related activities, ensuring adherence to quality standards, providing training and support, conducting audits, and fostering effective communication and collaboration among project stakeholders. Reporting to the Document Control Manager, the Document Controller contributes significantly to the successful execution and delivery of the construction project while maintaining quality and compliance standards.

Development Phase

• Develop and implement document control procedures and policies outlining the creation, review, approval, release, update, and archiving processes for project documents.
• Provide training to project team members on document control systems, procedures, and processes to ensure understanding and compliance
• Offer ongoing support and assistance to project stakeholders regarding document control queries, issues, requirements, procedures, and processes.
• Participate in Working Group Meetings if needed.

Document Management

• Ensure proper storage, cataloging, version control, and retrieval of project documents and records using document management systems or software.
• Maintain accurate and up-to-date document registers, logs, and databases to track document status and history.

Quality Control

• Facilitate the application of quality control procedures to documents to ensure accuracy, completeness, and compliance with project requirements and standards.
• Conduct regular quality checks and reviews of documents to identify and address any discrepancies or inconsistencies.

Audit And Process Improvement

• Audit and review document control processes regularly to identify areas for improvement and implement corrective actions as necessary.
• Collaborate with project management and stakeholders to implement best practices and streamline document control workflows.

Communication Management

• Facilitate effective communication and collaboration among project teams, subcontractors, consultants, and other stakeholders regarding document control requirements and procedures
• Serve as a central point of contact for document-related inquiries, requests, and updates.

Compliance and Documentation

• Ensure compliance with regulatory requirements, contractual obligations, and industry standards related to document management and control.
• Maintain comprehensive documentation of all project-related documents, correspondence, and records for reference and audit purposes
• Implement changes and updates to document control procedures and systems to optimize workflow and enhance productivity.

Collaboration

• Work collaboratively with other departments leads during the delivery of the project.
• Work collaboratively with the Contracting Authority during all stages of the project.
• Foster a collaborative and high-performance culture within the project controls team.

Working Conditions

Full time in Don Mills Office Toronto

Required Skills And Competencies

• Document Management Systems: Proficiency in platforms like Unifier, SharePoint, ProjectWise, Asite, or similar tools for document control.
• Common Data Environment CDE: Understanding of ISO 19650 principles for managing project information in a structured manner
• File Organization: Knowledge of file naming conventions, version control, and metadata tagging
• Construction Documents: Familiarity with construction drawings, specifications, contracts, RFIs, submittals, and as-built documentation.
• Coordination: Strong communication and collaboration skills to work with project teams, contractors, and consultants.
• Problem-Solving: Ability to troubleshoot issues in document workflows or compliance.
• Training: Capability to train and onboard staff on document control procedures and systems.
• Clear Reporting: Ability to prepare document control reports for stakeholders and senior management.
• Stakeholder Engagement: Strong interpersonal skills to liaise with engineers, project managers, and external parties.
• Attention to Detail: High level of accuracy to ensure documents meet required standards and protocols.

We are committed to creating an accessible and barrier-free recruitment process and workplace. If you need any accomodation during the process, please email [e-mail]

This role offers an annual base salary in the anticipated range of $70,000-$110,000 CAD, with compensation determined based on experience, qualifications, and internal equity.

Role

In addition to base salary, this role includes a total rewards package that supports employee well-being, development, and long-term growth, subject to company policies and applicable provincial employment standards, including:

• Paid vacation and sick leave
• Group benefits and EFAP from your start date, with premiums paid by ACCIONA
• Health Spending Account
• Learning, development, and internal career opportunities
• RRSP matching
• Performance-based discretionary bonus
• Share purchase program

ACCIONA has been given the Top Employer 2022, 2023, 2024 & 2025 certification in Canada, as well as the Top Employers North America 2022, 2023, 2024 & 2025 seal, which certifies the company's commitment to excellence in human resources management and those who focus on putting their people first through their exceptional HR policies. As a company that values diversity as a source of talent, we work to foster an inclusive environment that promotes respect, belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin, circumstances, background or condition.