Document Control Specialist

Allnorth Consultants Limited; Vancouver; Hybrid; CAD 60,000 - 90,000; Full time

Benefits offered by this job

Flexible schedule

On-site/Remote

Maternity leave top-up

Parental leave

Extended health coverage

Dental coverage

RRSP matching

Employee Assistance Program

Shareholder opportunity

Referral program

Volunteer day

Lunch & Learn

Job summary

Allnorth is seeking an Intermediate Document Control Specialist to join our Vancouver team. You will manage document control, distribution, retrieval and filing of project documents, and support meeting project deadlines under the guidance of the Document Control Group Lead.

This flexible role allows on-site, hybrid, or remote work (within Canada) and involves coordinating with multiple clients. Proficiency with EDMS, Microsoft Office, Adobe Acrobat, and Bluebeam Revu is essential.

Qualifications

• A diploma, degree, or certificate in an applicable field is an asset, but not required.
• 3-5 years’ experience with engineering and vendor documents.
• Solid understanding of document lifecycles, revision control, and document control best practices.
• Experience with Electronic Document Management Systems (EDMS).
• Proficient in Microsoft Office, Adobe Acrobat, and Bluebeam Revu.
• Able to multitask in a schedule-driven environment with shifting priorities.
• Willing to learn from a team of experienced document controllers.

Responsibilities

• Work for multiple clients with varying requirements.
• Quality check incoming and outgoing documents per QMS and client procedures.
• Attend project meetings as required.
• Keep personnel updated on new document versions and access.
• Create templates for use by other personnel.
• Maintain confidentiality regarding sensitive documents.

Skills

Diploma/degree asset

3-5 years experience

Document lifecycles

EDMS

Professional communication

Microsoft Suite

Adobe Acrobat

Bluebeam Revu

Multitasking

Team learning

Education

Diploma/degree/certificate in applicable field

Tools

EDMS

Microsoft Office

Adobe Acrobat

Bluebeam Revu

Job description

BIG ENOUGH TO KNOW HOW, SMALL ENOUGH TO KNOW YOU

Allnorth is a multi-disciplinary engineering, project delivery, and construction services company. We provide smart and practical project solutions to clients in the metals and minerals, energy and renewables, fiber and chemicals, and infrastructure sectors. With offices across Canada and the US.

Our team is our most valuable asset, and a triple bottom line (TBL) philosophy is at the heart of our business. It takes a talented, motivated and empowered team to delight our clients, driving profitability for all parties. When it comes to guiding principles, safety is part of our DNA, we are committed to building and nurturing Indigenous relationships, we support our communities, and we recognize the importance of environmental stewardship.

Our Ideal Candidate

We are currently looking for an Intermediate Document Control Specialist to join our Vancouver team. As the successful candidate, you will be responsible for document control, distribution of documents, retrieval and filing of all project documents, and other related duties as directed by the Document Control Group Lead and is accountable to Project Managers for meeting scheduled deadlines. The location is flexible.

A Day in the Life

• Work for multiple clients with varying requirements
• Quality check incoming and outgoing documents, in accordance with Allnorth’s QMS and client procedures
  Assist disciplines with understanding of internal and client document control requirements
• Attend project meetings as required
• Keep other personnel updated on new document versions and how to obtain access
• Create templates for use by other personnel
• Maintain confidentiality regarding sensitive documents

What You’ll Bring to the Team

• A diploma, degree, or certificate in an applicable field is an asset, but not required
• 3-5 years’ experience working with engineering and vendor documents
• A solid understanding of document lifecycles, revision control, and overall document control best practices
• Worked in various Electronic Document Management Systems (EDMS)
• Effective, professional communication with other departments, clients, and vendors
• A working knowledge of Microsoft Suite, Adobe Acrobat, and Bluebeam Revu
• Ability to multitask in a schedule-driven environment with shifting priorities
• A willingness to learn from a team of experienced document controllers

What’s in it for you?

We believe that a happy and fulfilled team leads to exceptional results, which is why we offer a range of perks designed to support your well-being, career growth and community engagement.

• Work schedule and location are flexible, allowing for better work-life balance
• The ability to work On-site, Hybrid, or Remote (Must reside within Canada, preferably within the Calgary or Vancouver area)
• Maternity leave top-up and parental leave
• Comprehensive benefits package includes extended health and dental coverage, and RRSP matching
• Employee Assistance Program for team members and their families
• A culture of respect and inclusivity fosters long-term relationships and a team atmosphere
• Professional development and growth opportunities (e.g. New and Young Worker Mentorship program)
• Opportunity to become a shareholder in a team-owned company
• Team Member Referral Program
• A paid “Volunteer Day” away from work to support the community
• Monthly “Lunch & Learn” sessions
• Opportunities to bond with other team members, have fun and make a difference through involvement in social and safety committees, as well as fundraising and community support initiatives (e.g. Movember, Pi Day, Food Banks, Women’s Shelters, Ronald McDonald House, Earth Day clean ups, etc.).

WE TAKE CARE OF YOU SO YOU CAN TAKE CARE OF OUR CLIENTS

In joining us you’ll face rewarding, career-developing challenges that enable you to contribute to our clients’ successes, and despite how much we grow, you’ll never be just a number, but rather a vital member of the Allnorth Team.

Engage with us at Allnorth and be empowered to enrich people’s lives, including your own.

Allnorth is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, colour, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, status as a qualified individual with disability, or any other legally protected status. All applicants must be able to show proof of eligibility to work in Canada.

We thank all applicants for their interest. Please note that only those applicants selected for an interview will be contacted.