Document Controller

Arcadis; Vancouver; On-site; CAD 64,000 - 97,000; Full time

Job summary

Arcadis is seeking a Document Controller to support civil engineering projects in Eastern Canada. The role centers on document control, archiving, indexing, and generating logs to ensure accuracy and accessibility of project records.

Occasional on-site work at construction sites is required. You will manage RFI logs, coordinate document issuance and approvals, perform quality checks, and assist with file migrations and audits to keep information organized and compliant for informed

Qualifications

• Bachelor’s Degree and / or Diploma in Information Management.
• Proven experience as a Document Controller in civil engineering, ideally Transportation.
• Involvement with large and complex projects from concept to delivery – P3 experience would be desirable.
• Ability to prioritize daily tasks, manage time well, multitask and troubleshoot while handling multiple deadlines.
• Detail‑oriented, dependable and trustworthy when in contact with complex and sensitive documents.
• Self‑directed – the ability to work independently and used to working in a fast‑paced and deadline‑driven environment.
• Stay focused and carry out tasks in a timely and accurate manner.
• Ability to interact and coordinate with internal and external business partners.
• Strong communication and presentation skills – both verbal and written.
• Preferable to have experience working on construction sites.
• Experienced with EDMS (SharePoint, Aconex, ProCore).

Responsibilities

• Archive, control, and retrieve records as required, ensuring accuracy, accessibility, and up-to-date documentation.
• Scan, image, index, and organize documents in line with the project document control system.
• Manage issuance of documents and ensure proper approvals before release.
• Review documents for completeness and accuracy; perform quality checks.
• Support migration of files and assist with audits to maintain records integrity.
• Provide regular status updates on documentation and workflow progress.
• Maintain Request for Information (RFI) logs and distribute responses.
• Contribute to smooth, compliant management of project documentation.
• Document controller should be present at construction sites as needed.

Skills

Strong communication

Attention to detail

Time management

Independent work

Education

Bachelor’s Degree or Diploma in Information Management

Tools

EDMS (SharePoint, Aconex, ProCore)

Job description

Arcadis Overview

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role Description

Arcadis is seeking a talented Document Controller to join our team in Eastern Canada. As an integral part of our project delivery teams, the successful candidate will help the company deliver client success and have the opportunity to work on unique projects with a local focus to make a global difference.

This position will be at the centre of effective document control for Civil Engineering projects, ensuring company procedures are applied with accuracy, consistency, and attention to detail. By maintaining reliable records and producing comprehensive document logs, the Document Controller will keep vital project information organized, accessible, and ready to support informed decision‑making.

Role Accountabilities

In this role, you will be responsible for archiving, controlling, and retrieving records as required, ensuring all documentation remains accurate, accessible, and up to date. You will also scan, image, index, and organize a broad range of documents, classifying, sorting, and categorizing them in line with the project document control system.

You will also play a key part in managing the issuance of documents, making sure the correct approvals are obtained before any information is released. You will review documents for completeness and accuracy, carry out quality checks and ensure all materials comply with established document control procedures.

As part of your responsibilities, you will support the migration of files where needed and assist with audit activities to help maintain the integrity of project records. You will also provide regular status updates on documentation, keeping stakeholders informed on progress and the workflow of document‑related tasks.

In addition, you will maintain Request for Information (RFI) logs and distribute RFI responses appropriately, helping to support clear and efficient communication across the project team. Overall, you will contribute to the smooth, compliant, and well‑organized management of project documentation.

Document controller should be present at the construction site as needed.

Qualifications & Experience

• Bachelor’s Degree and / or Diploma in Information Management
• Proven experience as a Document Controller in the Civil Engineering sector, ideally Transportation
• Involvement with large and complex projects from concept to delivery – P3 experience would be desirable
• Ability to prioritize daily tasks, manage time well, multitask and troubleshoot while handling multiple deadlines
• Detail‑oriented, dependable and trustworthy when in contact with complex and sensitive documents
• Self‑directed – the ability to work independently and used to working in a fast‑paced and deadline‑driven environment
• Stay focused and carry out tasks in a timely and accurate manner
• Ability to interact and coordinate with internal and external business partners
• Strong communication and presentation skills – both verbal and written
• Preferable to have experience working on construction sites
• Experienced with EDMS (SharePoint, Aconex, ProCore)

Salary Range

The salary range for this position is $64,000 - $97,000. The base salary represents Arcadis’ hiring range for this position. Actual salaries will vary and will be based on various factors, such as location, skills, experience, and qualification for the role.

Equal Opportunity Employer

We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non‑discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, veteran status, or any other basis prohibited by law.