Document Controller

Poutrix; Eastern Canada; On-site; CAD 64,000 - 97,000; Full time

Job summary

Arcadis is seeking a talented Document Controller to join our Eastern Canada team. You will manage document control for civil engineering projects, ensure compliance with procedures, and maintain accurate logs to support decision-making.

Responsibilities include archiving, indexing, issuing documents with approvals, maintaining RFI logs, supporting audits, and coordinating with project partners. A Bachelor’s or Diploma in Information Management and experience with EDMS like SharePoint, Aconex,

Qualifications

• Bachelor’s Degree or Diploma in Information Management.
• Experience as a Document Controller in Civil Engineering, ideally transportation.
• EDMS experience and ability to manage complex documentation.

Responsibilities

• Archive, control, and retrieve records with accuracy and timeliness.
• Scan, index, and organize documents per project control system.
• Issue documents with required approvals and perform quality checks.

Skills

Detail-oriented

Self-directed

Strong communication

Team coordination

Education

Bachelor’s Degree in Information Management

Diploma in Information Management

Tools

SharePoint

Aconex

ProCore

Job description

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.Role description:Arcadis is seeking a talented Document Controller to join our team in Eastern Canada. As an integral part of our project delivery teams, the successful candidate will utilize their expertise to help the company deliver client success and have the opportunity to work on unique projects with a local focus to make a global difference.This position will be at the centre of effective document control for Civil Engineering projects, ensuring company procedures are applied with accuracy, consistency, and attention to detail. By maintaining reliable records and producing comprehensive document logs, the Document Controller will help keep vital project information organized, accessible, and ready to support informed decision-making.Role accountabilities:In this role, you will be responsible for archiving, controlling, and retrieving records as required, ensuring all documentation remains accurate, accessible, and up to date. You will also scan, image, index, and organize a broad range of documents, classifying, sorting, and categorizing them in line with the project document control system.You will also play a key part in managing the issuance of documents, making sure the correct approvals are obtained before any information is released. In this role, you will review documents for completeness and accuracy, carrying out quality checks and ensuring all materials comply with established document control procedures.As part of your responsibilities, you will support the migration of files where needed and assist with audit activities to help maintain the integrity of project records. You will also provide regular status updates on documentation, keeping stakeholders informed on progress and the workflow of document-related tasks.In addition, you will maintain Request for Information (RFI) logs and distribute RFI responses appropriately, helping to support clear and efficient communication across the project team. Overall, in this role you will contribute to the smooth, compliant, and well-organized management of project documentation.Qualifications & Experience:Bachelor’s Degree and / or Diploma in Information ManagementProven experience as a Document Controller in the Civil Engineering sector, ideally TransportationInvolvement with large and complex projects from concept to delivery – P3 experience would be desirableAbility to prioritize daily tasks, manage time well, multitask and troubleshoot while handling multiple deadlinesDetail-oriented, dependable and trustworthy when in contact with complex and sensitive documentsSelf-directed - the ability to work independently and used to working in a fast-paced and deadline driven environmentStay focused and carry out their tasks in a timely and accurate mannerAbility to interact and coordinate with internal and external business partnersStrong communication and presentation skills – both verbal and writtenPreferable to have experience working on construction sitesExperienced with EDMS (SharePoint, Aconex, ProCore)Why Arcadis?We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.Together, we can create a lasting legacy.Join Arcadis. Create a Legacy.Our Commitment to Equality, Diversity, Inclusion & BelongingWe want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.The salary range for this position is $64,000 - $97,000. The base salary represents Arcadis’ hiring range for this position. Actual salaries will vary and will be based on various factors, such as location, skills, experience, and qualification for the role.