Document Controller

Pomerleau; Vancouver; On-site; CAD 63,000 - 75,000; Full time

Job summary

Pomerleau is looking for a Document Controller to manage documentation for large-scale civil and infrastructure projects. The role requires writing management procedures, using electronic software, and ensuring compliance with best practices. Ideal candidates will have at least five years of records management experience and relevant training.

Qualifications

• Minimum 5 years of experience in records management.
• Experience in managing project documents.
• Good knowledge of software (Office Suite, Adobe Acrobat).

Responsibilities

• Write and manage document management procedures.
• Implement document coding and electronic management systems.
• Train users on the document management system.

Skills

Document management

Records management

Training

Computer software knowledge

Education

Certification in archival science or electronic records management

Tools

Adobe Acrobat

Document management software (Procore)

Job description

Ready to build your career? We want to hear from you.

As a Document Controller working in the Civil & Infrastructure team at Pomerleau Construction, you will play a key role in construction site administration and managing a variety of documentation activities.. Working on large-scale civil and infrastructure projects – ranging from $ million to upwards of $1 billion – you plan, configure, implement, and manage the document systems in accordance with our contractual requirements.

What You Will Do

• Write document management procedures for the project, including document access management and definition of document communication and approval workflows.
• Develop a clear and concise document coding and identification system.
• Configure and implement the various components of the electronic document management software.
• Manage the administrative compliance and the documents developed or received by the various teams within the framework of the project (design, construction, estimation, commercial, proposal document).
• Provide training to users on the use of the document management system and processes.
• Act as the subject matter expert for users of the document management system.
• Produce transmittal slips and distribute project documents to the appropriate parties and stakeholders.
• Ensure that document management processes and best practices are followed and upheld at all times.

This role could be for you if you have

• Training in archival science, electronic records management or other relevant certification.
• A minimum of five (5) years of relevant experience in records management.
• Experience in project document management.
• Good knowledge of current computer software (Office suite, Adobe Acrobat).
• Knowledge of commercially available document management software; knowledge of Procore is an asset.

Additional Assets Include :

• Knowledge of the construction industry.

Why You Should Apply

For the past four years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Theexpected salary range for this opportunity is $63,000 - $75,000. Please notethat salaries may vary depending on the candidate’s experience and geographicallocation. Listed compensation is exclusive of bonus and in addition to ourextensive employee benefits program which is listed above. Availability ofcertain benefits may vary based on the specific job role.

Who We Are

We are Pomerleau, a national leader in the construction industry, specializing in building, civil and infrastructure, and major projects throughout Canada. For over 60 years, our team has worked hard to not only build amazing communities but also an environment where our employees can learn, develop and most importantly, THRIVE!

Our foundation is built upon our 5 core values that champion innovation, love, authenticity, excellence, and adaptability. We believe that our success hinges on cultivating and fostering a dynamic company culture. At Pomerleau, we are more than just a workplace; we are an energetic organization that thrives on collaboration, professional development, and most importantly, having fun!

Join us on a journey where your ambitions are nurtured, your ideas are valued and your colleagues are genuine friends. Together, we will create an environment that inspires greatness and transforms ordinary days into extraordinary experiences.

At Pomerleau, we are dedicated to developing a respectful and inclusive workplace. We believe that everyone deserves an equal opportunity to achieve, succeed, and be their authentic selves. We celebrate our differences as strengths, welcoming and encouraging all applicants.

We are committed to adapting and providing special accommodations to anyone with disabilities throughout any stage of the recruitment process. Please contact one of our recruiters directly to discuss how we ensure you are supported throughout the recruitment process.