documents controller

Charter Project Delivery Inc.; Vancouver; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading engineering firm is seeking a detail-oriented Records Management Specialist to manage and classify records. The role involves using various filing systems, developing inventories, and maintaining compliance with classification procedures. Ideal candidates will possess a Bachelor's degree and relevant experience in records management, with proficiency in MS Office and strong communication skills.

Benefits

Dental plan

Disability benefits

Health care plan

Vision care benefits

Subsidised public transportation

Team building opportunities

Wellness program

Long-term care insurance

Maternity and parental benefits

Qualifications

• 2-3 years of experience in records management.
• Bachelor's degree in relevant field.
• Familiarity with classification codes and filing systems.

Responsibilities

• Assign classification and metadata codes to records.
• Develop document inventories and manage records.
• Compile statistics and reports on record management activities.

Skills

Attention to detail

Excellent oral communication

Excellent written communication

Organized

Team player

Education

Bachelor's degree

Tools

MS Office

SharePoint

MS Excel

MS Word

MS Windows

Job description

Overview

Languages: English

Education

• Bachelor's degree
• Information technology
• Liberal arts and sciences, general studies and humanities, other
• Library and information science
• Business administration and management, general
• Information resources management

Experience

2 years to less than 3 years

Work Location

On site. Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Engineering firm

Responsibilities

Tasks

• Assign classification and metadata codes to records
• Develop document inventories
• Classify, code, cross-reference, log and store records
• Compile statistics and reports on activities within records management services
• Implement and update records classification, retention and disposal scheduling plans
• Label, prepare and transfer information files according to established records management life-cycle procedures and schedules
• Maintain access lists for security classified records
• Operate information retrieval systems to research and extract records

Experience and specialization

Filing systems: Alphabetic, Block numeric, Numeric

Computer and technology knowledge

• MS Office
• SharePoint
• Computer assisted records management system
• MS Excel
• MS Outlook
• MS Word
• MS Windows

Area of work experience

• Construction site
• Community service organization

Additional information

Work conditions and physical capabilities

• Attention to detail
• Fast-paced environment
• Sitting
• Work under pressure

Personal suitability

• Accurate
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Organized
• Team player

Benefits

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
• Vision care benefits

Long term benefits

• Long-term care insurance
• Maternity and parental benefits

Other Benefits

• Subsidised public transportation
• Team building opportunities
• Wellness program