Document Controller

GHD; Mississauga; Hybrid; CAD 79,000 - 129,000; Full time

Job summary

GHD is seeking an experienced Document Controller based in the Greater Toronto Area (GTA), Ontario, to support projects across our Central Canada Region. This role combines in-office collaboration with remote work in a dynamic, hybrid environment.

You will manage and coordinate project documents, deliverables, and registers, ensuring compliance with procedures and timely distribution to design teams and clients. Fluency in English is required; French is an asset.

Qualifications

• Five+ years of document control experience.
• Experience in an engineering/construction office environment is an asset.
• Post-secondary education in documentation technology or an equivalent field of study.
• Fluency in English; proficiency in French is an asset.
• Working knowledge of document management systems (SharePoint, ProjectWise, ACC, Aconex, ASITE, PM+).
• Proficiency with MS Word, Excel, Acrobat, and Bluebeam.

Responsibilities

• Manage and maintain full control of project documents, including receipt, verification, registration, distribution, and filing.
• Coordinate project deliverables and deliverable registers with design teams.
• Coordinate supplier and vendor deliverables and registers.
• Organize and maintain project documents per procedures.
• Distribute documents via the project document management system.
• Maintain project communications and distribute documents to teams.
• Organize digital project documents and reference materials.
• Support design managers with project controls activities.
• Assist with proposals and construction contract administration as needed.
• Monitor submission and progress of client and subcontractor deliverables.

Skills

Document control

English communication

Collaboration

Education

Post-secondary education in documentation technology

Tools

SharePoint

ProjectWise

Autodesk Construction Cloud

Aconex

ASITE

PM+

Microsoft Word

Microsoft Excel

Adobe Acrobat

Bluebeam

Job description

At GHD, we don’t just believe in the power of commitment, we live and breathe it every day.

Our vision is to ensure energy, water and urbanization are made sustainable for generations to come. You can lead the way into a new future for our industry, inspiring the next generation of driven and committed people in the process.

Who are we looking for?

Due to continued growth, we are seeking an experienced Document Controller based in the Greater Toronto Area (GTA), Ontario, to support projects across our Central Canada Region. The successful candidate will bring strong document control expertise and experience working in a consulting engineering environment.

The Document Controller will coordinate project documentation and deliverables across multiple sector groups within GHD’s Central Canada Region. Support will vary according to project requirements and will be provided both in person and remotely.

Our Hybrid Model:

Be part of the dynamic culture! Our workplace thrives on a hybrid model, combining in-office collaboration and flexibility. Join us in the office three days a week to contribute, connect, and excel in our vibrant environment.

Working with an energetic and high performing team, this position offers a variety of work and will see you involved in:

• Manage and maintain full control of project documents, including receipt, verification, registration, distribution, and filing.
• Manage and coordinate project deliverables and deliverable registers in collaboration with design teams.
• Manage and coordinate supplier and vendor deliverables and deliverable registers.
• Organize and maintain project documents in accordance with established document control procedures.
• Transmit documents in accordance with the Document Review, Approval, and Distribution Matrix using the project’s document management system.
• Maintain project communications and distribute documents to the appropriate project teams.
• Organize and maintain digital project documents and reference materials.
• Support design managers with other project controls activities.
• Support the design management team with project proposals and construction contract administration, as required.
• Proactively monitor the submission and progress of client and subcontractor deliverables and report on submittal status.
• Establish document control procedures, responsibilities, and reporting requirements to ensure effective and compliant use of the project’s document management system.
• Participate in project meetings to clarify document control requirements, including naming conventions, revisions, document standards, and formatting guidelines.

What you will bring to the team:

• Five or more years of document control experience, with a willingness to learn and develop.
• Experience in an engineering and/or construction office environment is an asset.
• Post-secondary education in documentation technology or an equivalent field of study.
• A collaborative approach, with the ability to work independently and meet deadlines, goals, and objectives.
• Fluency in English is required; proficiency in French is an asset.
• Working knowledge of one or more document management systems, such as SharePoint, ProjectWise, Autodesk Construction Cloud (ACC), Aconex, ASITE, and/or PM+.
• Intermediate to advanced proficiency with Microsoft Word, Excel, Adobe Acrobat, and Bluebeam.

Please note:

• The salary range for this position is $79,413 - $129,413. The posted salary range represents the expected hiring range for GHD locations in its major city centres. Ranges may vary for positions in other locations. At GHD, base salary is determined by your skills, experience, qualifications and work location. We are committed to offering competitive compensation and adhere to all relevant pay transparency legislation.

• The use of artificial intelligence (AI) in recruiting is just getting started and may be used during the process to improve efficiency and fairness. Your application may be reviewed by both AI and our hiring team. While AI supports some steps through the process, all final hiring decisions are made by humans

• As a diverse and inclusive organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. Upon request, GHD will provide reasonable accommodation for applicants with disabilities throughout the recruitment and selection process.

• This position is for an existing vacancy.

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