Document Controller

Aecon; Toronto; On-site; CAD 70,000 - 85,000; Full time

Benefits offered by this job

Medical and dental program

RRSP with company matching

Performance-based bonus

Job summary

ONxpress Civils is seeking a seasoned Document Controller to lead the project’s document control function. You will manage timelines, ensure quality in drawings and contracts, and partner with project teams to streamline reviews and approvals.

You will mentor staff, enforce standards, and maintain efficient document workflows while supporting a major civil rail modernization program with a focus on accuracy and compliance.

Qualifications

• Diploma in a related discipline or equivalent education/experience.
• 9+ years of document control management experience, preferably in engineering.
• Experience with electronic drawing formats.
• Advanced MS Office, Adobe Acrobat, Aconex and SharePoint proficiency.
• Knowledge of project documentation and engineering terminology.
• Strong written and verbal communication and interpersonal skills.

Responsibilities

• Design, implement, and enhance document control frameworks and systems for project documentation management.
• Oversee and mentor the document control team to ensure accuracy and timeliness.
• Define and maintain document management standards including versioning, filing, and archival.
• Maintain quality and integrity of drawings, specifications, contracts, permits, and correspondence.
• Collaborate with project managers, engineers, subcontractors and stakeholders to streamline workflows.

Skills

Document control

Leadership

Communication

Education

Diploma in related discipline

Tools

MS Office

Adobe Acrobat

Aconex

SharePoint

Job description

Operating Sector: Primarily Major Civils

Position Title: Document Controller

Who We Are

Metrolinx’s GO Expansion program is delivering more GO service across the network, including the capacity to deliver two-way service every 15 minutes or better on core routes. Work is already underway on new track, station renovations and infrastructure upgrades on parts of the Lakeshore, Stouffville, Kitchener and Barrie lines. The investment will generate thousands of new jobs and economic opportunities across the region. The ONxpress Civil Joint Venture is comprised of Aecon Infrastructure Management Inc. and FCC Canada Ltd. This multidisciplinary team leads the delivery of civil and track works, leveraging global expertise to introduce innovative solutions across the GO Transit

What You’ll Do Here

• Design, implement, and enhance document control frameworks, processes, and systems to support effective project documentation management.
• Oversee and mentor the document control team, ensuring high standards of accuracy, consistency, and timeliness in all deliverables.
• Define and maintain document management standards, including versioning, distribution, filing, and archival procedures.
• Maintain the quality and integrity of all project documentation, such as drawings, technical specifications, contracts, permits, and correspondence.
• Work closely with project managers, engineers, subcontractors, and stakeholders to streamline document workflows and ensure prompt reviews and approvals.
• Administer and optimize document control systems and tools to improve document tracking, accessibility, and retrieval.
• Monitor and enforce compliance with relevant regulations, industry standards, and internal policies governing document control.
• Provide guidance and training to project teams on document management practices and system usage.
• Produce and analyze reports on document control performance, including progress updates, key metrics, and audit outcomes.

What You’ll Bring

• Completion of a diploma in a related discipline or a combination of education, training, and experience in Document Management
• Minimum 9+ years of experience in computerized and/or manual document control management or related field, preferably in an engineering or related industry
• Experience in various electronic drawing file formats
• Advanced proficiency with applicable software applications in related field (MS Office, Adobe Acrobat Professional, Aconex & SharePoint)
• Knowledge of project documentation and engineering terminology
• Strong written, verbal, communication, and interpersonal skills.

Expected compensation for this role is between $70,000.00-$85,000.00 annually. Base salaries are determined according to multiple factors including skills, experience and potential impact on the role. Internal and external competitiveness are also taken into consideration. In addition to base salary ONxpress also offers a comprehensive medical and dental program, RRSP with company matching and the potential to participate in our discretionary, performance based bonus program.

This role is a newly created position.

As part of our commitment to fair and transparent hiring practices, ONxpress may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and ONxpress’ AI Usage Policy. All final decisions are made by qualified ONxpress team members.

This position is with ONxpress Civils (“CJV” aka the Design & Construction team); the project segment responsible for the modernization and modification of the key area network, including countless innovations in the way the regional rail infrastructure is built.

We value diversity and encourage all qualified individuals to apply, regardless of whether they meet 100% of the qualifications listed. If you believe you have the skills and passion to excel in this role, we welcome your application and the opportunity to consider you for the position.

We are an Equal Employer. Should you need any accommodation through the recruitment process, please contact [e-mail] .