Document Controller

Tetra Tech; Pickering; On-site; CAD 45,000 - 75,000; Full time

Job summary

Join a forward-thinking company as a Document Controller, where you will play a critical role in managing document control operations. This position involves maintaining electronic filing systems, performing quality checks on documents, and ensuring compliance with document standards. You will collaborate with engineers and other professionals, enhancing your skills in a dynamic environment. The role offers a unique opportunity to contribute to sustainable projects while working alongside industry experts. If you are detail-oriented and thrive in a fast-paced setting, this is the perfect opportunity for you to grow your career.

Qualifications

• 2+ years of experience in Administrative and Document Control roles.
• Expert knowledge in Microsoft Office applications.

Responsibilities

• Maintains electronic filing system and performs quality checks on documents.
• Organizes workflow to ensure timely submission of documents.

Skills

Administrative Skills

Document Control

Communication Skills

Problem-Solving Skills

Attention to Detail

Education

High School Diploma

Experience in Engineering Consulting

Tools

Microsoft Office

VenDM

General Office Equipment

Job description

Document Controller

Tetra Tech Canada Inc.

Power Division

Discover your full potential. At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world’s most complex challenges. Our innovation hubs across the globe will enable you to share ideas and best practices while growing your professional network. Wherever you are in your career journey, you will benefit from working with world-class engineers, scientists, and technical specialists.

Apply today and join the company that is Leading with Science.

Your Role:

We are currently seeking a Document Controller for our Pickering office. Note that the hours of work for this position will be from 12PM – 9:00pm EST. The selected candidate will also perform quality checks on all incoming and outgoing documents based on our quality procedures and oversee day-to-day document control operations. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Responsibilities:

• Maintains and updates electronic filing tracking system. Quality checks documents such as drawings, reports, and calculations to verify completeness and conforms to document standards.
• Provides routine document control support, such as assisting others and resolving and/or referring a range of document problems and inquiries.
• Organizes and prioritizes assignments and takes initiative to follow through on pending items.
• Researches questions and problems regarding departmental policies and procedures.
• Creates, updates and maintains files, inventories, records, and other documents.
• Perform QA checks on all outgoing docs based on our Quality Procedures.
• Confers with document originators or engineering liaison personnel to resolve discrepancies and compiles required changes to documents.
• Responsible for ensuring that all documents are stored in the proper locations.
• Organizes workflow to ensure that documents and packages are submitted on time prior to the documents submission due date.
• Provides occasional administrative duties such as formatting and reception coverage.

Qualifications:

• 2+ years of Administrative and/or Document Control experience is considered an asset.
• Must be able to obtain or already has security clearance.
• Must have experience in Microsoft Office including expert knowledge in Word, Excel, Access, and PowerPoint.
• Experience in an office environment utilizing general office equipment such as photocopiers, scanners, printers, faxes, and shredders.
• Experience with VenDM is considered an asset.
• Excellent communication skills - both written and verbal; strong listening skills.
• Ability to follow detailed directions in a fast-paced environment, taking requests from many people at varying levels of authority.
• Effective problem-solving skills.
• Experience in an engineering consulting firm is considered an asset.

Additional Information:

A requirement of working for Tetra Tech is that you are at least 18 years of age and legally entitled to work in Canada. (A copy of a valid work permit may be required.)

If you are considered for the position, clearance on all applicable background checks (which may include criminal, identity, educational and security) and professional reference checks is required. Some Tetra Tech positions require an enhanced level of background assessment, which is dictated by law. These positions require advanced criminal record checks that must also be conducted from time to time after commencement of employment.

About Tetra Tech:

Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 600 locations around the world. Our reputation rests on the technical expertise and dedication of our employees - 30,000 associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development.

We thank all applicants for their interest; however, only those candidates selected for interviews will be contacted.

Please no phone calls or agencies.