Document Controller

Valard Construction; Edmonton; On-site; CAD 65,000 - 85,000; Full time

Job summary

A leading construction company in Canada is searching for a Document Controller to join their Edmonton team. This role involves managing critical project documents, ensuring timely and accurate document transmission, and liaising with various stakeholders. The ideal candidate will have significant experience in document management within the engineering or construction sectors, bringing proficiency in DDM systems and excellent communication skills.

Benefits

Comprehensive employee benefits package

RRSP matching program

Qualifications

• Minimum 5 years of experience in project documentation management.
• Working knowledge of DDM systems and database management.
• Experience in engineering or construction environments.

Responsibilities

• Manage project document databases and DDM systems.
• Communicate with clients and internal teams regarding document control.
• Ensure accuracy in document transmission and consistent quality checks.

Skills

Communication skills

Attention to detail

Multitasking

Education

Post-secondary education in a related field

Tools

Aconex

SharePoint

Microsoft Office Suite

Job description

Our Major Projects group is currently looking to add a Document Controller to our growing team, based in Edmonton, AB.

Reporting to the Project Manager, we are seeking a Document Controller who has knowledge and experience to manage the project document databases, including the collection, digitization, classification and loading of critical project documents and fundamental project information, with accurate and timely transmission and distribution.

• Communicate with client contacts regarding document control and DDM requirements
• Liaise with both internal and external customers in a timely and professional manner
• Manage the client DDM system on behalf of Valard
• Ensure correct electronic format, metadata and filing of all project documents
• Ensure project documents are transmitted and distributed correctly in an efficient manner
• Perform regular quality checks of the project databases for accuracy
• Identify and report any deficiencies in the DDM system, documents and procedures
• Assist the project team with the DDM systems (access, training, troubleshooting)
• Assist the project team in locating documents and / or related information
• Communicate with internal and external helpdesks pertaining to any DDM system issues
• Offer suggestions for improvements in processes and system functionality
• Create project information (summaries, status updates, reports, instructions) as requested
• Administrative duties to assist the project team

Requirements

• The ideal candidate will have 5+ years of experience in managing project documentation in an engineering or construction environment.
• Post-secondary education in a related field
• Working knowledge of various databases, including implementation, development, training and troubleshooting
• Attention to detail, ability to focus and concentrate for long durations
• Excellent communication skills; written and spoken English
• Highly proficient with the Microsoft Office suites of software
• Highly proficient in DDM (data and document management) systems
• Specific experience with Aconex and SharePoint is an asset
• Experience with engineering / construction document management
• Work with the goals and objectives of the team and organization as a whole
• Ability to manage work, multitask and meet tight deadlines

Job Posting End Date : July 19, 2025

We offer a comprehensive and competitive total rewards package that incorporates a complete range of employee benefits, including an RRSP matching program, to ensure you have the tools necessary to manage, maintain, and improve your health and wellbeing.

About our Business

Valard Construction is Canada’s premier utility contractor providing comprehensive EPC+ (engineering, procurement, construction) and maintenance services to utilities, independent power producers, mining, oil and gas industries and rural electric associations. We have the capabilities, knowledge, and resources to take on any project, any size, any complexity, anywhere. We are also part of Quanta Services, the largest electrical power contractor in North America.

Valard Construction is an equal opportunity employer.

Learn more

Visit us at and connect with us on our social media channels for our latest news, employee stories, community activities, and other updates.

• Depending on qualifications, the successful candidate may be offered a position at a more appropriate level.
• Applicants must have legal authorization to work in Canada with no restrictions.
• Valard Construction is committed to providing employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process.

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