Contract Administrator - Document Management Required

Aplin; Edmonton; On-site; CAD 60,000 - 80,000; Full time

Job summary

An established industry player in the not-for-profit sector is seeking a skilled Contract Administrator to manage a diverse portfolio of contracts. This 12-month term position in downtown Edmonton involves overseeing contract compliance, utilizing contract management software, and providing essential reporting support. The ideal candidate will demonstrate a strong background in contract administration, excellent organizational skills, and a keen attention to detail. Join a dynamic team dedicated to making a positive impact in the community while developing your career in a supportive environment.

Qualifications

• Proven background in contract administration, drafting, tracking, and reviewing agreements.
• Experience in not-for-profit organizations is highly desirable.

Responsibilities

• Manage 130+ active contracts, ensuring compliance and accurate records.
• Compile data and prepare draft reports for funding and compliance.

Skills

Contract Administration

Organizational Skills

Time Management

Attention to Detail

Proficiency in Contract Management Software

Tools

Juro

Job description

Contract Administrator - Document Management Required (BH-213804)

Location: Edmonton, Canada
Sector: Admin & Secretarial
Salary: Commensurate with experience

If you are a talented and experienced Corporate Administrator with experience in the not-for-profit sector, Aplin has the right opportunity for you! Our client, located in downtown Edmonton, is currently looking to hire a Corporate Administrator with a focus on Contract Administration to join their team for a 12-month term position.

Key Responsibilities
Contract Administration:

• Manage 130+ active contracts across many different funded agencies, maintaining accurate records and ensuring compliance.
• Utilize contract management software (e.g., Juro) to update templates, process renewals, and track changes.
• Assist with reviewing claims and funding agreements, ensuring documentation accuracy.

Reporting Support:

• Compile data and prepare draft reports for funding and compliance purposes.
• Collaborate with internal teams to gather information and meet reporting deadlines.
• Ensure timely submission of reports.

Document Management:

• Organize and maintain contract-related documentation, ensuring accessibility for audits and compliance.
• Monitor agency submissions and escalate discrepancies or compliance issues as needed.

Stakeholder Coordination:

• Serve as a liaison for government representatives, addressing questions and information requests.
• Support internal teams and partner agencies by responding to contract-related inquiries.

Team Support:

• Provide administrative assistance to the contracts and finance team during high-volume periods.

What We’re Looking For
Experience:

• Proven background in contract administration, including drafting, tracking, and reviewing agreements.
• Experience in not-for-profit organizations or with government-funded programs is highly desirable.
• Strong understanding of reporting, budgeting, and document management.

Skills:

• Proficiency in contract management software is an asset.
• Excellent organizational and time management skills to handle high volumes of contracts and deadlines.
• Attention to detail with a proactive approach to identifying and resolving issues.

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.