Document Controller

Discovery Mining Ltd; Chapleau; On-site; CAD 114,000 - 141,000; Full time

Benefits offered by this job

Health, Dental, Life, AD&D, Disability

Wellness spending accounts, Virtual C​

Defined contribution pension plan

Job summary

Discovery Silver is seeking a Document Control Coordinator to manage the company’s document control system in Timmins, Ontario. The role involves coordinating procedures, managing change, and ensuring timely, accurate distribution of controlled documents.

The position requires strong organizational skills, 2–5 years in document control, mining industry experience, and effective written and verbal communication. Competitive compensation is offered.

Qualifications

• Secondary school completion is required.
• 2–5 years of document control experience.
• Mining experience is required.
• Strong verbal, written, organizational and interpersonal skills.

Responsibilities

• Coordinate the document control function within a master control system.
• Oversee changes and manage documentation updates and retention.
• Assist audits and respond to documentation requests in a timely manner.
• Register and train users in the Document Management system and support labeling changes.

Skills

Document control

Organizational skills

Time management

Interpersonal skills

Written communication

Education

Secondary school diploma

Business Administration diploma (asset)

Job description

Discovery is an Americas-focused precious metals company with a diversified portfolio. Our Mission is to deliver sustainable value for all stakeholders by operating in a safe and responsible manner and having a positive impact on local communities.

Located in and around the City of Timmins, Ontario, Porcupine has two underground and one open pit mines. A continuous operation for over 100 years that provides a great work-life balance. Employees from diverse backgrounds are empowered through engagement, involvement, and growth opportunities in the workplace.

Location:Borden

Schedule:4x3

The Position

Coordinates, implements, and maintains the company’s Document Control System. Duties include tracking, collecting, recording and distributing of all procedures in electronic and/or paper copy format and maintaining an archived system in a timely, accurate, efficient manner to preserve the integrity of the procedures. Coordinates labeling activities through change management to meet standards and timelines. Strictly follows established procedures and policies needed to meet the demands of document control.

Key Responsibilities

• Responsible for overall coordination of controlled documentation.
• Performs the Document Control function within a master control system.
• Coordinates Management of Change meetings.
• Orders external standards and maintains tracking system.
• Assist in supporting internal/external audits, coordinating activities and ensuring timely response to documentation requests.
• Supports user requests for documentation and trains users in Document Management system.
• Supports change management of labeling and ensures accurate completion of Labeling Verification form.
• Performs self-audits of locations and ensures that the current revision is available in a timely manner.
• Administers training system, setting up users as required.
• Maintains quality records per applicable SOPs.
• Investigates and responds to corrective actions related to Document Control and Training Standards.
• Responsible for coordinating document change orders, facilitates review, approval, and retention of Management of Change documents and revised procedures.
• Other duties assigned as deemed necessary.

Skills And Qualifications

• Minimum completion of secondary school. Diploma in Business Administration or related course work an asset
• Strong consideration will be given to candidates with previous and demonstrated abilities in the development and implementation of Document Control management
• Minimum of 2 to 5 years document control experience.
• Mining experience required.
• Strong verbal, written, organizational, time management and interpersonal skills.
• Exercises judgment within broadly defined practices and policies in selecting methods, techniques and evaluation criteria for obtaining results

Additional Information

Competitive total compensation package including:

• Health, Dental, Life, AD'D, Disability, Healthcare and Wellness Spending Accounts, Virtual Care and Employee and Family Assistance Program;
• Company contributions and matching into a Defined Contribution Pension Plan; and
• Annual total compensation of CAD$114,112 to CAD$140,962 (including annual bonus eligibility).

This posting is for an existing vacancy at Discovery Silver.

We thank all candidates in advance. Please note, only those candidates selected for an interview will be contacted.

Discovery Silver welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), aboriginal (Indigenous) persons and persons of any gender identity and sexual orientation. Discovery is committed to a positive, supportive, and inclusive environment.

Please note that we use artificial intelligence tools to screen applications and assess qualifications and selected candidates will be contacted by a human for an interview.