Asset Management Administrator

Discovery Mining Ltd; Timmins; On-site; CAD 63,000 - 80,000; Full time

Benefits offered by this job

Health, dental, life, AD&D, disability

Wellness spending accounts

Pension plan contributions

Employee & Family Assistance Program

Job summary

Discovery Kidd is seeking an Asset Management Administrator to support maintenance data, change control and reporting for both fixed plant and mobile maintenance across mine sites. You will manage the Mincom system, maintain documentation, and coordinate project files with engineering teams.

You will ensure accurate labour tracking, supplier invoicing and cost accruals while handling confidential information with discretion.

Qualifications

• Experience with maintenance programs and computerized work order systems.
• Strong interpersonal, organizational and communication skills to work independently or in a team.
• Ability to prioritize work in an environment with multiple interests.
• Discretion handling confidential information.
• Strong written communication and attention to detail.
• Knowledge of accounting systems is an asset.
• Advanced competency with Word, PowerPoint and Excel for data processing.
• Information research and records management skills.

Responsibilities

• Control and administer maintenance modifications to the Asset Management in the Mincom system including change management to entities, standard tasks, procedures, and embedded documents.
• Finalize maintenance documents and developments to Kidd standard and publish within Mincom system to fixed plant and mobile maintenance.
• Administer engineering database including drawing/specification register and project files for mine/met sites.
• Serve as Controller of the Modification Change Management Register for the mine.
• Address labour costing report deficiencies to ensure proper recoveries for Fixed Plant and Engineering.
• Oversee SIMS timekeeping accuracy for maintenance groups with weekly supervisor signoffs.
• Reconcile maintenance imbedded contractor support hours invoicing with timesheets and monthly reports to procurement and OHS.
• Reconcile supplier invoices to ensure monthly cost accruals are recorded.
• Perform general admin tasks including maintenance lists, weekly schedules and filing (PMs, safety records, invoicing).

Skills

Maintenance programs

Interpersonal skills

Organizational skills

Communication skills

Prioritization

Confidential handling

Document writing

Accounting knowledge

Excel & pivot tables

Information research

Tools

Mincom

SIMS timekeeping

Microsoft Office

Pivot tables

Job description

Join Our Growing Team!

A growing North America Precious Metals Company,

Discovery Kidd has an exciting opportunity for a Asset Management Administrator. A growing North America Precious Metals Company, Discovery is committed to combining high-quality gold producing assets in Canada with the world's largest undeveloped silver deposit in Mexico. Discovery has an experienced team, dedicated to being a highly profitable producer of gold and silver that generates superior returns, delivers substantial social-economic benefits and meets the highest environmental standards.

The Position

Reporting to the Maintenance Superintendent, the Asset Management Admin’s primary responsibilities will include, but not be limited to:

• Control and administer maintenance modifications to the Asset Management in the Mincom system including change management to entities, standard tasks, procedures, and embedded documents.
• Finalizes maintenance documents and developments to Kidd standard and publishes within Mincom system to fixed plant and mobile maintenance.
• Administrate engineering database including drawing/specification register and project files for mine/met sites.
• Controller of the "Modification Change Management Register" for the mine;
• Administers labour costing report deficiencies to ensure gaps are addressed in order to maintain proper recoveries for Fixed Plant, and Engineering.
• Manage SIMS timekeeping accuracy for Fixed Plant Maintenance, Mobile Maintenance and Engineering groups through weekly approval signoffs by the supervisor/superintendents including record keeping for vacation / banked hours booking and consumption.
• Manage maintenance imbedded contractor support hours invoicing versus timesheet submissions. This includes reconciling invoices, monthly reports to procurement, accounting and OHS departments.
• Monitors and reconciles supplier invoices to ensure appropriate accruals are made to account for monthly costs commitments to be invoiced.
• General administrative tasks such as; contact maintenance lists, organizing and distributing weekly maintenance schedules/ work order documents, scanning and filling which includes Mobile PM's, Safety records, Invoicing., order office supplies.

Skills And Qualifications

• Knowledge and experience in maintenance programs, procedures and computerized work order systems.
• Excellent interpersonal, organizational, coordinating and communication skills to work independently or function effectively as part of a team.
• Ability to prioritize work in an environment with multiple conflicting interests.
• Personal character to handle confidential information with discretion.
• Strong document writing skills, detail and process oriented.
• Knowledge of accounting systems and processes would be considered an asset.
• Preference to candidates with advanced competency using a variety of computer software (Word, Power Point and Excel including spreadsheets and pivot tables) for complex data processing and/or data entry.
• Information research skills, database management skills and records management skills.

Compensation And Benefits

Competitive total compensation package including:

• Health, Dental, Life, AD&D, Disability, Healthcare and Wellness Spending Accounts, Virtual Care and Employee and Family Assistance Program;
• Company contributions and matching into a Defined Contribution Pension Plan; and
• Annual compensation of CAD$63,000 to CAD$80,000

Additional Information

This posting is for an existing vacancy at Discovery's Kidd Operations. We thank all candidates in advance. Please note, only those candidates selected for an interview will be contacted. Discovery welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), aboriginal (Indigenous) persons and persons of any gender identity and sexual orientation. Discovery is committed to a positive, supportive, and inclusive environment. Please note that we use artificial intelligence tools to screen applications and assess qualifications and selected candidates will be contacted by a human for an interview.