Document Control & Turnover Coordinator

SITE Ltd.; Edmonton; Hybrid; CAD 60,000 - 90,000; Full time

Benefits offered by this job

RRSP matching

14/7 rotation with 12-hour days

Camp accommodations

Flights from Calgary and Edmonton

Benefits for eligible employees

Job summary

SRG is seeking an experienced Document Control & Turnover Coordinator to support industrial construction projects at a major Northern Alberta oil sands facility. The successful candidate will maintain project documentation, compile turnover packages, track outstanding records, and support mechanical completion and final project turnover.

Responsibilities include maintaining controlled drawings and registers, compiling multi-discipline turnover packages, and collecting quality records.

Qualifications

• Minimum 3 years of industrial document control, quality documentation, or turnover experience.
• Experience with oilsands, SAGD, refinery, pipeline, mining, or heavy industrial construction preferred.
• Experience compiling and reviewing multi-discipline turnover packages.
• Ability to read construction drawings, specifications, work packages, and quality records.

Responsibilities

• Maintain controlled drawings, specifications, procedures, work packages, transmittals, and document registers.
• Ensure current document revisions are available to the project team.
• Compile, review, and track multi-discipline turnover packages through client acceptance.
• Collect required quality and construction records, including inspection reports, material records, weld/NDE documentation, pressure test packages, electrical testing records, instrument calibration records, redlines, and as-built drawings.
• Identify missing or incomplete documentation and follow up with construction, quality, subcontractors, and vendors.
• Maintain turnover trackers and provide accurate progress updates.
• Support mechanical completion, commissioning, system handover, and final project closeout.

Skills

Attention to detail

Communication

Organizational skills

Follow-through

Tools

Microsoft Excel

Microsoft Word

Outlook

Bluebeam

Job description

SRG is seeking an experienced Document Control & Turnover Coordinator to support industrial construction projects at a major Northern Alberta oil sands facility. The successful candidate will maintain project documentation, compile turnover packages, track outstanding records, and support mechanical completion and final project turnover.

Responsibilities

• Maintain controlled drawings, specifications, procedures, work packages, transmittals, and document registers.
• Ensure current document revisions are available to the project team.
• Compile, review, and track multi-discipline turnover packages through client acceptance.
• Collect required quality and construction records, including inspection reports, material records, weld/NDE documentation, pressure test packages, electrical testing records, instrument calibration records, redlines, and as-built drawings.
• Identify missing or incomplete documentation and follow up with construction, quality, subcontractors, and vendors.
• Maintain turnover trackers and provide accurate progress updates.
• Support mechanical completion, commissioning, system handover, and final project closeout.

Requirements

• Minimum 3 years of industrial document control, quality documentation, or turnover experience.
• Previous oilsands, SAGD, refinery, pipeline, mining, or heavy industrial construction experience.
• Experience compiling and reviewing multi-discipline turnover packages.
• Strong working knowledge of Microsoft Excel, Word, Outlook, and Bluebeam.
• Familiarity with electronic document management or completion systems.
• Ability to read construction drawings, specifications, work packages, and quality records.
• Strong organization, attention to detail, communication, and follow-through.
• Valid driver’s licence and ability to meet all site-access and drug and alcohol testing requirements.
• Must pass pre-employment drug and alcohol test including cannabis

Key Highlights

• Competitive and comprehensive compensation package with a matching RRSP program
• 14/7 rotation with 12-hour day shifts.
• Camp accommodations and flights from Calgary and Edmonton.
• Benefits for eligible employees.
• Long-term opportunities at a major Alberta oil sands facility.

Company Overview

SITE Resource Group Limited Partnership (“SRG”) excels in providing comprehensive solutions from initial conception to project completion, adeptly handling the construction, maintenance, and reclamation of assets across a broad spectrum of industries. Our expertise spans four primary service lines: Infrastructure & Maintenance, Environmental & Civil, Piling & Foundations, and Vegetation Management. Operating extensively in Canada and Puerto Rico, we serve a variety of sectors, including oil and gas, SAGD, mining, renewable energy (wind and solar), upstream and downstream facilities, pipeline projects, power transmission and distribution, and municipal, federal, and provincial initiatives, as well as agriculture and private ventures.

With over 1,000 pieces of equipment and a dedicated team of professionals, SRG is well‑equipped to execute projects of all sizes, across all sectors. More than just service providers, we are committed to creating significant and sustainable impacts in the communities we serve by investing in local talent and forming lasting partnerships.

At SRG, our operations are guided by our core values

“PEOPLE FIRST, ALWAYS”

“WE STAND TOGETHER”

“WE LISTEN”

“WE LEAD”

These principles drive our mission to build a sustainable energy future, ensuring that both our projects and our practices have a lasting positive impact.

* At SRG we are committed to diversity and inclusion and encourage all qualified individuals to apply, regardless of race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status, or any other characteristic protected by law.