Document Control Supervisor

AECOM; Ottawa; On-site; CAD 60,000 - 80,000; Full time

Job summary

AECOM is seeking a Document Controls Supervisor in Ottawa to oversee the management and implementation of document control systems. You will be responsible for facilitating communication among project stakeholders, maintaining documentation streams, and ensuring compliance with project requirements while using various EDMS tools. This full-time position promises to contribute to the successful execution of critical infrastructure projects, leveraging your expertise in document control to improve efficiencies and uphold quality standards.

Benefits

Medical, dental, and vision benefits

Paid time off and flexible work options

Employee assistance program

Retirement savings plan

Employee stock purchase plan

Qualifications

• Minimum 6 years of relevant experience in document control.
• Proficiency in EDMS tools such as SharePoint and Aconex.
• Ability to work independently with minimal supervision.

Responsibilities

• Manage the lifecycle of project documents using SharePoint and other tools.
• Facilitate communication between clients, vendors, and subcontractors.
• Ensure compliance with corporate document control procedures.

Skills

Fluency in French

Fluency in English

Document Control Software Knowledge

Technical Document Control Management

Multitasking

Problem Solving

Professional Technical Writing

Education

BA / BS

Tools

SharePoint

Aconex

Oracle

MS Power Platform

Job description

AECOM is in need of a Document Controls Supervisor to join our team in Ottawa. The job incumbent will be responsible for sending receiving distributing circulating tracking expediting and archiving all official project documents to from and within the company using SharePoint Aconex or other EDMS.

The Document Controls Supervisor is also responsible for assisting in the implementation and management of the Document Management System while providing the supported projects and company and external stakeholders with quality assurance measures.

KEY RESPONSIBILITIES

Facilitate workflow of information and communication between clients vendors subcontractors and staff; for various projects

Create and maintain Document Management Systems including library distributions and participant matrix.

Ensure document control function is being performed in accordance with corporate procedures and project requirements in a timely and efficient manner.

Organize necessary filing and archiving of technical documents.

Configuring SharePoint systems to specified requirements.

Assist in the coordination of documentation processes including creating automatic business workflows through SharePoint Online and Power Automate.

Extend SharePoint functionality with forms web parts and application technologies.

Manage and maintain templates and information on project servers.

Drive improvements and efficiencies in our data management systems & processes

Participating in other document control initiatives or data management tasks under the direction of the functional team lead

Construction Project Administration

Technical Document Control

Development of Corporate Standards and Documents

Management of Corporate Document Data Base and File Life-Cycles

Coordinating of RFI RFR and Inspection Activities

Record management and document retention scheduling

Developing and conducting internal project and process audits

Preparation for ISO 9001 : 2008 external audit

Developing Standard Operating Procedures including guides and templates

Tracking of Key Performance Indicators

Generating and maintaining BOMs of newly designed equipment

Qualifications : Minimum Requirements

• Fluent in French and English language speaking and writing.
• At a minimum. candidate requires BA / BS 6 YORE or if candidate does not have this they should have demonstrated equivalency of experience and / or education.
• Working knowledge of industry standard EDMS Document Control software including SharePoint Oracle Aconex and methodologies
• Experience managing in a DC team environment.

Preferred Qualifications

• Experience with EDMS systems including Unifier Oracle Aconex SharePoint Online Prism Contruent BIM 360 / ACC and MS Power Platform including PowerAutomate PowerApps and PowerBI.
• Strong computer skills (MS Word Excel PowerPoint Access Adobe and Outlook)
• Experience with Technical Document Control Management software Unifier (Share Point JD Edwards Documentum EDMS Aconex EDMS SAP PrismDocs CRM ERP Oracle People Soft ProjectWise McLaren EDMS Microsoft Office AS400 Macros Global Shop Solid Works FSCM HCM E-Fin Proliance e-Builder Prolog and Micros). Familiar with POSSE and LiveLink SPIN and 311 Service Request Logs.
• Experience in Engineering Construction or Owner Environment
• Efficient and Resourceful at multitasking and initiative-taking in problem solving.
• Ability to work in a challenging environment and under pressure.
• Ability to effectively communicate with all staff at all levels clients and external vendors.
• Ability to anticipate project needs and work independently with minimal supervision.
• Strong organization skills with attentive detail and professional technical writing skills.
• Trained internal auditor.

Additional Information :

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work optionswell-being resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan.

AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public- and private-sector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at .

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts youll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

Remote Work : Employment Type :

Full-time

Key Skills

Kitchen Stewarding,Data Entry,Cosmetology,Insurance Paralegal,AC Maintenance,Financial Accounting

Experience : years

Vacancy : 1

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Document Control • Ottawa, Ontario, Canada