Document Control/Project Admin

Evonik Group.; Burnaby; On-site; CAD 60,000 - 90,000; Full time

Job summary

Evonik Canada Inc. 正在招聘文档控制专员，负责项目文档的日常管理、版本控制及模板维护。该职位需要与内部团队及外部协作方紧密合作，确保文档格式、命名及存储结构符合公司标准，支持Meetings、Change Log与Action Log的跟踪与汇报。

你将成为文档控制程序的共同所有者，参与对MDL与文档寄存的持续改进，同时协助新文档控制软件的切换与过渡，提升团队工作效率与信息的准确性。

Qualifications

• 该职位要求具备文档控制/项目文档管理相关经验。
• 熟悉PDF/Word/Excel等办公软件的应用与管理工作。

Responsibilities

• 每日检查项目邮箱，发送正式通知并确保在收到新版本/文档上传后2个工作日内完成通知。
• 维护主文档清单(MDL)在内部与外部SharePoint网站的更新与一致性。
• 负责外部MDL的更新，确保MDLs与文档存储的一致性与格式标准。
• 按文档编号流程命名文件，确保文档模板、封面及排版一致。
• 管理绘图与规格的红线工作流，必要时通过Adobe DocuSign提交审批。
• 与APM共同为文档控制流程、沟通矩阵等改进提出建议并执行变更。
• 记录行动项并跟踪截止日期，定期在团队会议中汇报进展。

Job description

我们提供 在赢创（Evonik），您将成为一家活跃于全球的化工企业的一员，并在各大关键技术与行业的交汇处开展工作。无论是健康营养、低碳出行还是绿色能源——我们的产品正在改善人们的生活，惠及当下与未来。 根据我们的理念，成功并非单打独斗，而是源于多元化的思想和团队合作。无论是在自然科学还是工程领域，无论是职场新人还是拥有丰富经验的专业人士，无论是在业务、生产还是其他任何领域——我们彼此激励，不论挑战多么艰巨。加入我们，成为“特别的一部分（Part of Something Special）”！ 欢迎了解我们丰富多样的福利待遇： https://www.evonik.com/en/careers/why.html 在这里，您可以直接通过我们的员工了解更多关于赢创的信息： https://www.evonik.com/en/news/meet-the-team.html

Document Control Key Responsibilities

• Check the project mailbox daily.
• Send official notifications of document issuance to affected individuals or groups through the project mailbox.
• Notifications are to be issued within 2 business days of receiving communication of a new revision or document upload.
• Owner of the Master Document List (MDL) on both internal and external SharePoint websites.
• Assist the internal team in updating the internal Document Register/MDL.
• Solely responsible for updating the External MDL.
• Ensure content on both MDLs accurately reflects documents stored on internal and external SharePoint websites.
• Ensure folder structures are created and populated per the Document Control Procedures.
• Check the project governing documents meet formatting standards.
• Files named per Document Numbering Procedure.
• Project template and cover page applied.
• Issued documents are in .pdf format or a locked Excel sheet.
• Consistent spacing and font throughout document.
• Table of contents when deemed necessary.
• Manage redline workflows for drawings and specifications.
• When applicable, route documents for review and approval through Adobe DocuSign.
• Co-owner of Document Control Procedure, along with Assistant Project Manager (APM).
• Propose and implement changes and improvements.
• Co-owner of Communications Matrix, along with APM.
• Remove and add people as necessary.
• Propose and implement changes and improvements.
• Owner of document templates (Word, PowerPoint, Excel).
• Update as necessary.
• Propose and implement changes and improvements.
• Should the project transition to a different document control software after selecting a General Contractor, the DC/Admin will support this transition.

Administration Key Responsibilities

• Co-owner of Contact List, along with APM.
• Remove and add people as necessary.
• Track action items generated in team meetings using the Action Log (found on left sidebar of Internal SharePoint).
• The APM will be responsible for taking notes and highlighting action items in yellow.
• The DC/Admin’s responsible for entering these action items into the Action Log, assigning responsibility, and entering a due date.
• The DC/Admin will go over past-due action items at the weekly team meetings.
• Action items can be generated in JFs, team meetings, stakeholder meetings, contractor meetings, etc.
• All meeting minutes are captured in the Project Notebook (OneNote).
• Ensure changes made to the fit, form, or function of the project are tracked in the Change & Decision Log (found on left sidebar of Internal SharePoint).

你的 Talent Acquisition Manager

Company is Evonik Canada Inc. This is your opportunity to join a thriving global organization that combines cutting-edge science, technology and engineering with world-class business services to create solutions that answer real-world problems. If you join us, we’ll expect you to take ownership of your work, team up with other great minds, and add your name to creations that make a positive difference for generations. As one of the world leaders in specialty chemicals operating in more than 100 countries with over 32,000 employees, we need your diversity of thought to make us better. In return for your passion, initiative and creativity, you’ll enjoy opportunities to improve and to be respected for your contribution. Click here to learn more about Evonik from our employees