Document Control Manager

FCC Group; Toronto; On-site; CAD 150,000 - 160,000; Full time

Job summary

FCC Canada is seeking a seasoned Document Control Manager to lead documentation activities for major Canadian infrastructure projects in Ontario. You will establish robust document control guidelines, implement EDMS tools such as SharePoint and Aconex, and mentor a team in a fast-paced construction environment.

You will oversee the development of procedures, manage department resources, and ensure compliance with project specifications and timelines.

Qualifications

• College graduate with 10+ years of Document Control experience in a construction project/site.
• Minimum 10 years’ document control experience in a construction project/site environment with a minimum 5 years’ experience in a lead document control role.
• Proven experience in design, implementation and management of document control processes and systems.
• Proficiency with EDMS tools including SharePoint and Aconex.

Responsibilities

• Create document control guidelines and responsibilities and ensure these are executed and followed appropriately.
• Implement a document management system in line with project needs, including project initiation for various projects.
• Define and implement tools, systems, policies and procedures to manage document control requirements.
• Act as main point of contact for document control with internal and external stakeholders.
• Establish document management best practices and opportunities for continuous improvement.
• Develop and implement detailed work instructions to support approved procedures.

Skills

Document control

Leadership

Education

College graduate

Tools

Aconex

SharePoint

EDMS

Microsoft Office

Job description

BUILD YOUR CAREER AT FCC CANADAWith 125 years of experience, the FCC Group's Infrastructure Division is present in 25 countries, and its activities cover all areas of engineering and construction. It is a leader in the execution of transport infrastructure, as well as in residential and non-residential construction. FCC Construcción is currently the fourth-largest construction company in Spain in terms of contract volume and ranks among the top 30 in the world, according to the international magazine ENR (Engineering News-Record).

BUILD YOUR CAREER AT FCC CANADAWith 125 years of experience, the FCC Group's Infrastructure Division is present in 25 countries, and its activities cover all areas of engineering and construction. It is a leader in the execution of transport infrastructure, as well as in residential and non-residential construction. FCC Construcción is currently the fourth-largest construction company in Spain in terms of contract volume and ranks among the top 30 in the world, according to the international magazine ENR (Engineering News-Record). FCC Construcción, through its subsidiary FCC Canada, has been present in Canada for more than 25 years. In 1998, it was awarded the contract for the construction, operation, and maintenance of the Fredericton-Moncton motorway. In 2011, it was awarded the contract to the extension of a section of the Toronto subway expansion, the city's first modern subway infrastructure project. This project was completed in 2019. In Canada, FCC is proud to be actively involved in multiple projects across Ontario and British Columbia aimed at improving public transportation and infrastructure. Current Major Projects In Canada Pape Tunnel and Underground Stations (PTUS) FCC Canada, in a 50/50 joint venture with Webuild Civil Works Inc., will deliver the Pape Tunnel and Underground Stations section of the Ontario Line. This includes the design, construction, supply, and operation of three kilometres of twin tunnels underneath Pape Avenue between the Gerrard tunnel portal and the Don Valley bridge, two underground stations (Pape and Cosburn), two tunnel portals, three emergency exit buildings, and a rail switch/crossover near Sammon Avenue. The Pape Station connection will interface with the Toronto Transit Commission Line 2 subway and related works. The project uses a Progressive Design-Build (PDB) model, allowing greater collaboration between the project owner and contractor. Position Summary Reports to: IDD Manager The Document Control Manager Key Responsibilities Are

• Create document control guidelines and responsibilities and ensure these are executed and followed appropriately.
• Implement a document management team and system in line with the needs of the organization including but not limited to project initiation for various projects within the organization.
• Define and implement the tools, systems, policies and procedures necessary to effectively manage document control requirements.
• Act as the main point of contact for document control with internal and external stakeholders.
• Establish document management best practices and opportunities for continuous improvement.
• Develop and implement work processes and procedures such as Operations and Maintenance Document Review Control, Design/Engineering Document Review Control, Correspondence Control, Contract or Vendors Data Management, Standards Management, Project Standards and Document Numbering.
• Design and implement detailed work instructions to support the approved procedures.
• Ensure all document management equipment (hardware, software, etc.) is effectively maintained.
• Manages and maintains department budget and headcount.
• Monitor staff performance and quality of work through providing coaching/mentoring and training.
• If required, set up hard copy filling system with wet signature hard copy filing.
• Champion the development of improved document workflows to reduce timelines.

Education And Qualifications

• College graduate with 10+ years of Document Control experience, or an equivalent combination of education and related experience.
• A minimum of 10 years’ document control experience in a construction project/site environment with a minimum 5 years’ experience in a lead document control role.

Job Requirements

• Proven experience and ability in all aspects of the document control function (design, implementation & management), including document management/control systems, processes, procedures, software tools.
• Capacity to determine program objectives / requirements to develop standards / procedures for diverse engineering and construction document management activities.
• Experience working in a fast paced and startup project environment with demonstrated capability of working under tight timelines.
• Knowledge of rail engineering, operations and maintenance terminology is an asset.
• Leader in using computerized Document Management applications / Electronic Document Management Systems (EDMS); including Aconex.
• Highly proficient with Microsoft Office Suite.
• Strong EDMS skills, including systems such as SharePoint, Aconex, etc.

Salary Banding: $150K - $160K WORK ENVIRONMENT FCC Canada is committed to cultivating a diverse and inclusive culture which promotes gender equity and the recruitment of all under-represented groups in all levels of its workforce. As an equal opportunity employer, we are committed to ensuring that all aspects of our recruitment and selection processes are accessible to individuals with disabilities. We offer reasonable accommodation upon request to support applicants throughout their journey with us. If you require accommodation during the hiring process, please send us an email at “[e-mail]". Feedback about the accommodation process is welcome at “[e-mail]". This commitment is in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and Ontario’s Human Rights Code, affirming our ongoing efforts to provide a supportive and equitable environment for all. This position is located in Toronto, ON.