Document Control Lead

SYSTRA; Toronto; Hybrid; CAD 95,000 - 115,000; Full time

Job summary

SYSTRA Canada, part of the international SYSTRA group, is seeking a Document Controller in Hamilton, Ontario. The role focuses on establishing quality rules, workflows, and access protocols for the EDMS, and maintaining the Project Deliverables List in line with project needs.

Responsibilities include coordinating with discipline focal points, archiving documentation, supervising junior controllers, and ensuring compliance with client requirements and Canadian standards.

Qualifications

• 5–10 years of experience in document management/administration on complex projects (Infra linear).
• Legislative knowledge of norms and standards applicable in Canada.
• Clear verbal and written communication skills.

Responsibilities

• Establish the Documentation Management Plan for the project, including quality rules for documents and EDMS access.
• Set up mandatory document format checks to include in the Project Documentation Management Plan.
• Produce and update the Project Deliverables List by coordinating with discipline focal points.
• Control updates to the Project Deliverables List and ensure consistency with EDMS data.
• Archive project documentation at project end according to internal procedures.
• Supervise the Document Controllers within the project team.
• Analyze and implement client requirements.

Skills

Communication skills

Team spirit

Autonomy

Attention to detail

Job description

SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and consulting firm whose primary focus is to offer transportation solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing the capacity of the existing infrastructure, privatization of a railway.

Context

The main mission of the Document Controller is to establish quality rules, workflows, and access protocols for the EDMS. He will also be responsible in maintaining and updating the Project Deliverables List, and ensuring consistency with the EDMS data.

Missions/Main Duties

• Establish the Documentation Management Plan for the project, including the quality rules requested on documents, workflows, use and accesses of the EDMS;
• Set up the list of all mandatory document format checks to perform on each project document and include this list in the Project Documentation Management Plan;
• Produce and update the Project Deliverables List by organizing meetings with each discipline/work package focal point to collect the list of their forecasted documents;
• Control the Project Deliverables List updates and the consistency between the Project Deliverables List and the data content available in the EDMS;
• Archives project documentation at the end of activities, in accordance with SYSTRA's internal archiving procedure;
• Supervise the Document Controllers within the project team;
• Analyse and set-up client requirements.

Profile/Skills

Years of experience : 5 - 10 years' experience in document management / administration on complex projects (Infra linear type)

Technical Competencies

• Legislative knowledge of Norms/Standards applicable in Canada
• Clear verbal and written communication skills

Personal and soft skills

• Team spirit;
• Autonomy, initiative and attention to detail.

Office Location: Hamilton, Ontario

The salary range of this role is between $95,000 - $115,000.

The salary range provided below serves as a general guideline and reflects typical offers for this position.

It is not intended as a strict range; in certain situations, actual compensation may vary when justified.

SYSTRA Canada is committed to having a diverse and inclusive workforce. We are an Equal Opportunity Employer that values applications from all and offers employment equity based on the merits and abilities of candidates and personnel.

Note: In this description, the masculine gender is used for easy reading purposes and includes the feminine.

We use AI-enabled tools in our recruitment platform (iCIMS) for tasks like resume parsing and candidate matching. These tools do not make hiring decisions; all applications are reviewed by a human recruiter, and final decisions are made by our hiring team.

For questions about our hiring process or AI tools, please contact [e-mail].

Workplace Type

Hybrid