Document Control Lead

SYSTRA Canada; Toronto; Hybrid; CAD 95,000 - 115,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

SYSTRA Canada is seeking a Document Controller to establish quality rules, workflows, and access protocols for the EDMS on a major infrastructure project. Based in Hamilton, you will coordinate documentation for multiple disciplines and ensure accuracy and traceability.

You will lead a small team of document controllers, manage the Project Deliverables List, archive records, and ensure compliance with Canadian norms.

Qualifications

• 5-10 years' experience in document management / administration on complex projects (Infra linear type).
• Experience with EDMS and project documentation processes.
• Knowledge of norms and standards applicable in Canada.

Responsibilities

• Establish the Documentation Management Plan for the project, including the quality rules requested on documents, workflows, use and accesses of the EDMS;
• Set up the list of all mandatory document format checks to perform on each project document and include this list in the Project Documentation Management Plan;
• Produce and update the Project Deliverables List by organizing meetings with each discipline/work package focal point to collect the list of their forecasted documents;
• Control the Project Deliverables List updates and the consistency between the Project Deliverables List and the data content available in the EDMS;
• Archives project documentation at the end of activities, in accordance with SYSTRA's internal archiving procedure;
• Supervise the Document Controllers within the project team;
• Analyse and set-up client requirements.

Skills

Document management

Project coordination

Communication skills

Team leadership

Job description

SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and consulting firm whose primary focus is to offer transportation solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing the capacity of the existing infrastructure, privatization of a railway.

Understand better who we are by visiting www.systracanada.com.

Context

The main mission of the Document Controller is to establish quality rules, workflows, and access protocols for the EDMS. He will also be responsible in maintaining and updating the Project Deliverables List, and ensuring consistency with the EDMS data.

Missions / Main Duties

• Establish the Documentation Management Plan for the project, including the quality rules requested on documents, workflows, use and accesses of the EDMS;
• Set up the list of all mandatory document format checks to perform on each project document and include this list in the Project Documentation Management Plan;
• Produce and update the Project Deliverables List by organizing meetings with each discipline/work package focal point to collect the list of their forecasted documents;
• Control the Project Deliverables List updates and the consistency between the Project Deliverables List and the data content available in the EDMS;
• Archives project documentation at the end of activities, in accordance with SYSTRA's internal archiving procedure;
• Supervise the Document Controllers within the project team;
• Analyse and set-up client requirements.

Profile / Skills

Years of experience : 5 - 10 years' experience in document management / administration on complex projects (Infra linear type)

Technical Competencies

• Legislative knowledge of Norms/Standards applicable in Canada
• Clear verbal and written communication skills

Skills

Personal and soft skills

• Team spirit;
• Autonomy, initiative and attention to detail.

Office Location: Hamilton, Ontario

The salary range of this role is between $95,000 - $115,000.

The salary range provided below serves as a general guideline and reflects typical offers for this position.

It is not intended as a strict range; in certain situations, actual compensation may vary when justified.

SYSTRA Canada is committed to having a diverse and inclusive workforce. We are an Equal Opportunity Employer that values applications from all and offers employment equity based on the merits and abilities of candidates and personnel.

Note: In this description, the masculine gender is used for easy reading purposes and includes the feminine.

We use AI-enabled tools in our recruitment platform (iCIMS) for tasks like resume parsing and candidate matching. These tools do not make hiring decisions; all applications are reviewed by a human recruiter, and final decisions are made by our hiring team.

For questions about our hiring process or AI tools, please contact [email protected].

Workplace Type

Hybrid