Document Control Coordinator

Zohorecruit; Delta; On-site; CAD 60,000 - 100,000; Full time

Benefits offered by this job

4 weeks annual vacation

Group health and dental insurance

Group RRSP with employer DPSP

Telemedicine access 24 hours

Training and development programs

Employee assistance program

Wellness initiatives

Job summary

EBC Inc. is seeking a Document Controller to support integrated document management on major infrastructure projects in Canada. You will classify, index, digitize and archive project documents, ensuring compliance with laws and internal procedures.

You will maintain data retention, assist staff with document tools, and coordinate transmissions with internal and external parties. A university degree in Archiving or related field and 3-5 years' experience are required, with BIM 360 and MS Office

Qualifications

• University degree in Archiving, Document Management, or Digital Information Management.
• 3-5 years of experience in document management or archives.
• Construction experience is an asset.
• Experience in managing engineering project documents is an asset.
• Good knowledge of laws and standards governing archives.
• Excellent command of Microsoft Office and applicable software.
• Knowledge of BIM 360 software is an asset.
• General knowledge of engineering and project management documents.

Responsibilities

• Perform integrated document management activities (classification, filing, indexing, assembly, entry, traceability, registration, digitization, quality control, transfer, archiving, destruction).
• Maintain and apply classification, inventory, indexing and data retention procedures.
• Analyze complex documents with the advisor and contribute to solution elements.
• Assist employees in using document management tools and standards.
• Research, identify, and code to respond to requests.
• Stay updated on archives laws and standards and new methods/tools.
• Prepare, assemble, and scan documents as needed.
• Generate transmissions and reception of documentation with internal and external parties.
• Plan and coordinate disposal and transfer of documents per retention schedule.
• Follow up to ensure deadlines per relevant laws (Archives Act, access to information).

Skills

Strong organizational skills

Analytical mind

Autonomy

Attention to detail

Teamwork

Discretion

Integrity

Education

University degree in Archiving, Document Management, or Digital Information Management

Tools

BIM 360

Microsoft Office

Job description

EBC thinks outside the box and deploys all its know-how to carry out major infrastructure projects: bridges, roads, highways, tunnels, marine installations. Our ability to meet deadlines and budgets as well as our vast expertise in the field allow us to actively participate in large-scale projects such as the Samuel-De-Champlain Bridge, the Réseau Express Métropolitain (REM) and the Site C hydro-electric power station located near Fort St-John in British Columbia.

Our seasoned team of engineers, project managers and other specialists also put their energy into the construction of wind farms and to the benefit of hydroelectric projects such as dams, power stations, tunnels and dikes. EBC is positioned as a true leader in this sector. Our range of specialized services has made our reputation in Canada.

Come move mountains with us!

Responsibilities:

• Performance of various activities necessary for integrated document management (classification, filing, indexing, assembly, entry, traceability, registration, digitization, quality control, transfer, archiving, destruction, etc.) mainly for documentation (digital and paper) of the project;
• Ensuring the maintenance and application of the system of classification, inventory, indexing and conservation of data according to the procedures, policies and laws in force, and participates in its improvement;
• Analyzing, in collaboration with the document management and access to information advisor, documents containing complex and unusual problems and participates in the development of solution elements;
• Assisting employees in using the document management tools made available to them and in applying pre-established standards and procedures;
• Carrying out research, identification, and coding in order to respond to requests;
• Maintaining up-to-date knowledge of the laws and standards governing archives to stay on the lookout for new working methods and new tools in integrated document management;
• Preparing, assembling, and scanning documents as needed;
• Generating transmissions and reception of documentation to internal and external parties;

In collaboration with the document management team, the Document Controller may also:

• Carry out various follow-ups to ensure the application and compliance with the deadlines required by the laws in force, in particular the Archives Act, the Act respecting access to documents held by public bodies and the protection of personal information, etc.;
• Plan and coordinate the disposal and transfer of documents according to the current retention schedule.

Requirements

• University degree in Archiving, Document Management, or Digital Information Management;
• 3-5 years of experience in document management or in the field of archives;
• Relevant experience in construction is considered an asset;
• Relevant experience in managing engineering project documents is considered an asset;
• Good knowledge of laws and standards governing archives;
• Excellent command of Microsoft Office Suite, and applicable software;
• Knowledge of BIM 360 software is an asset;
• General knowledge of engineering and project management documents.

Skills and Attitudes Required

• Strong organizational skills with the ability to multi-task;
• Analytical mind;
• Autonomy and attention to detail;
• Demonstrates initiative, rigor, and integrity;
• Ability to act quickly and efficiently;
• Discretion and Professionalism;
• Responsible and honest;
• Structured and methodical;
• Teamwork.
• 4 weeks of annual vacation;
• Complete group insurance program upon entry (health and dental components paid by the employer);
• Group RRSP with employer contribution to a Deferred Profit Sharing Plan (DPSP);
• 24 hour access to a virtual doctor (telemedicine);
• Training and development programs;
• Employee assistance program;
• Active social club and health and wellness committee;
• Diverse, innovative and stimulating environment;
• A company built on values of respect, integrity and a job well done;
• Firm recognized as one of Canada’s Best Managed Companies.

In accordance with applicable pay transparency legislation, EBC Inc. has included the expected salary range for this role, which is $60,000–$100,000. Compensation within the range is determined based on relevant experience, qualifications, localization, and internal equity. Base salary is one component of EBC’s comprehensive total rewards offering, which may include performance-based incentives, extended health and wellness benefits, retirement savings programs, and career development opportunities.

As part of our commitment to fair and transparent hiring practices, EBC may use artificial intelligence (AI) tools to support the candidate pre-screening process. These tools are used responsibly and in accordance with applicable privacy laws as well as EBC’s policies. Final decisions always remain the responsibility of our qualified talent acquisition professionals.

EBC welcomes applications from First Nations, Inuit, and Métis candidates and is committed to fostering an inclusive, culturally safe workplace.