Document Control Administrator

Spirit Employment and Training Edmonton; Edmonton; On-site; CAD 50,000 - 70,000; Full time

Job summary

Spirit Employment and Training Edmonton seeks a Document Control Administrator to support the Transmission Program Management team. Responsibilities include tracking and storing project documents and assisting with document transmission to external stakeholders.

The ideal candidate must be well-organized, possess strong interpersonal skills, and have excellent computer skills including SharePoint and Microsoft Office. This position plays a crucial role in ensuring all documents are properly managed throughout various high voltage transmission projects.

Qualifications

• Well-organized and fast learner with knowledge of engineering and project document control methods.
• Excellent computer skills, especially in Microsoft Office and SharePoint.
• Strong interpersonal and communication skills.

Responsibilities

• Track and store all project documents in proper locations.
• Support document transmission and receipt with external stakeholders.
• Ensure timely processing of document review and approval.
• Participate in continuous improvement initiatives for document control systems.

Skills

Document control methods and tools

Interpersonal skills

Organizational skills

Communication skills

Customer service focus

Computer skills (SharePoint, Word, Excel, Outlook, PowerPoint)

Job description

Document Control Administrator our Client may require the services of a Document Control Administrator to support the Transmission Program Management team in executing multiple high voltage transmission projects. The Document Control Administrator is responsible for assisting with coordinating, producing, reviewing and distributing controlled technical documents and contractual documents for various groups and departments. This would be in support of a team of Project Managers and Engineers as they deliver projects from inception through to close out.

Responsibilities

• Ensuring all project documents including technical and contractual are tracked and stored in the proper locations
• Support a variety of individuals in transmitting and receiving documents with external stakeholders
• Acquire in-depth knowledge of the software and provide expertise to team members
• Ensures timely processing of document review and approval
• Support change control activities, ensuring the proper standards and policies are followed, follow established processes and make recommendations for improvements
• Participate in continuous improvement initiatives to gain efficiencies of the existing document control systems
• Route documents for approval to appropriate parties and ensure closeout

Role Requirements

• Well-organized, fast learner and able to be flexible in delivery method as conditions warrant; Knowledge of engineering and project document control methods and tools
• Strong interpersonal and organizational skills
• Excellent communication skills, both verbal and written
• Strong customer service focus
• Demonstrated initiative, creativity and integrity
• Excellent computer skills including SharePoint, Word, Excel, Outlook and PowerPoint
• Demonstrated ability to multi-task, prioritize and problem solve
• Good judgment and reasoning skills