District Administrative Assistant

gov; Yellowknife; On-site; CAD 42,000 - 64,000; Full time

Job summary

Housing NWT provides access to adequate, suitable and affordable housing through the provision of housing programs and services based on need. As the district office's first line of contact with the public, the District Administrative Assistant works to ensure the accuracy and integrity of day‑to‑day administrative and clerical processes, within established policies and procedures.

The role supports staff, Housing Corporation clients, LHOs and contractors, requiring strong organization,

Qualifications

• A relevant certificate or diploma (Business Administration / Office Administration) and one year of related work experience.
• Equivalencies will be considered on a case-by-case basis.
• Familiarity with financial software such as Simply Accounting, SAM and HRIS-PeopleSoft.

Responsibilities

• Provides full range of administrative services within Corporation guidelines, policies and procedures to ensure the support activities required for the District to function efficiently are completed on a timely basis.
• Provides administrative services within Corporation guidelines, policies and procedures to ensure the District Directors time is conserved for management concerns.
• Provides clerical / financial support within Corporation guidelines, policies and procedures to ensure an organized workflow in the division.
• Maintains the central filing system for the District office in order to assist staff in retrieving operational data and correspondence.

Skills

Office administration

Recordkeeping

Time management

Attention to detail

Confidentiality

Cross-cultural communication

Discretion with information

Education

Business Administration / Office Administration certificate or diploma

Tools

Simply Accounting

SAM (System of Accountability and Management)

HRIS-PeopleSoft

Job description

Housing NWT provides access to adequate, suitable and affordable housing through the provision of housing programs and services based on need.

Job Information

As the district offices first line of contact with the public, the duties of this position have an impact on staff, Housing Corporation clients, Local Housing Organizations (LHOs), contractors, other government departments and the general public.

The District Administrative Assistant works within an established accountability work environment to ensure the accuracy and integrity of day to day administrative and clerical processes are carried out in accordance with policies and procedures.

Key Responsibilities

• Provides full range of administrative services within Corporation guidelines, policies and procedures to ensure the support activities required for the District to function efficiently are completed on a timely basis.
• Provides administrative services within Corporation guidelines, policies and procedures to ensure the District Directors time is conserved for management concerns.
• Provides clerical / financial support within Corporation guidelines, policies and procedures to ensure an organized workflow in the division.
• Maintains the central filing system for the District office in order to assist staff in retrieving operational data and correspondence.

Key Knowledge, Skills and Abilities

• Knowledge of office, finance and administration policies, practices and procedures.
• Knowledge of and/or the ability to acquire knowledge of financial administration and human resources software programs such as Simply Accounting, System of Accountability and Management (SAM) and Human Resources Information System (HRIS-PeopleSoft).
• Knowledge of and/or the ability to learn and apply records management policies and procedures including records disposition and systems such as DIIMS an Administrative Records Classification System (ARCS) / Operational Records Classification System (ORCS)
• Organization, time management and priority setting skills with a high level of accuracy and attention to detail, and ability to fulfill tight deadlines.
• Accounting skills to ensure financial transactions are accurate and properly recorded.
• Ability to acquire and apply knowledge of Access to Information and Protection of Privacy Act; able to maintain confidentiality at all times.
• Ability and willingness to adapt and work effectively within a variety of diverse situations and with diverse individuals and groups; cross-cultural sensitivity.

Key Qualifications would be attained by

A relevant certificate or diploma (Business Administration / Office Administration) and one (1) year of related work experience.

Equivalencies

Administrative Secretarial certificate and one (1) year of related administrative experience.

All other equivalencies will be considered on a case-by-case basis.

GNWT Inquiries

Inquiries Only:

Department of Finance
Government of the Northwest Territories
YELLOWKNIFE CENTRE 5TH FLOOR
BOX 1320 YELLOWKNIFE NT X1A 2L9
Tel [phone] Extension 14106
Fax [phone]
[e-mail]

Note: If you do not receive electronic notification confirming receipt of your application, please follow up via telephone.