Distribution Operations Coordinator

Linde plc; Montreal; On-site; CAD 60,000 - 85,000; Full time

Job summary

Linde Canada Inc. is seeking a Distribution Operations Coordinator (full time) to provide administrative and operational support across transportation, payroll, compliance, facilities, and daily activities at our Montreal-East facility.

This on-site role requires coordinating drivers, contractors, and vendors while ensuring accurate documentation and timely processes. Responsibilities include payroll audits, onboarding via Avetta, safety compliance, facility maintenance, and process improvements

Qualifications

• College diploma in Business Administration, Transportation, Logistics, or a related field.
• Experience in transportation, logistics, distribution, or fleet operations preferred.

Responsibilities

• Coordinate daily transportation activities, driver records, delays, hours-of-service, and reporting.
• Audit and process weekly driver payroll, expenses, credit card transactions, and vendor invoices.
• Manage contractor onboarding, qualifications, and compliance via Avetta.
• Maintain SDS, WHMIS, and safety compliance documentation.
• Coordinate facility repairs and maintenance through EAM.
• Manage office supplies and courier services.
• Serve as a key point of contact for drivers, employees, contractors, vendors, and management.
• Drive process improvements and administrative initiatives.

Skills

Bilingual in French and English

Organizational skills

Communication skills

Education

College diploma in Business Administration, Transportation, Logistics, or related field

Tools

Avetta

EAM

Excel

Outlook

Word

Job description

Distribution Operations Coordinator (full time)

We are seeking a organized and detail-oriented Transportation & Operations Support Coordinator to provide administrative and operational support across transportation, payroll, compliance, facilities, and day-to-day business activities. This position serves as a key point of contact for drivers, mechanics, contractors, vendors, and management, ensuring that operational processes, documentation, financial records, and compliance requirements are completed accurately and on time. The successful candidate will be comfortable working in a fast-paced environment, managing multiple priorities, and identifying opportunities to improve efficiency and operational accuracy.

What you will enjoy doing*

• Coordinate daily transportation activities, documentation, driver records, delays, hours-of-service, and operational reporting to keep operations running smoothly and efficiently
• Audit and process weekly driver payroll, employee expenses, credit card transactions, and vendor invoices, ensuring accuracy and timely completion
• Manage contractor onboarding, qualifications, compliance records, and approvals through Avetta to ensure all requirements are met before work begins
• Maintain SDS, WHMIS, regulatory, safety, and other required compliance documentation and ensure records remain current and accessible
• Coordinate facility repairs, maintenance, work orders, contractors, and improvement projects through EAM to keep sites safe, functional, and operational
• Manage office, operational, and safety supplies while coordinating courier services and other site support requirements
• Serve as a key point of contact for drivers, employees, contractors, visitors, customers, vendors, and management, addressing issues and ensuring effective communication
• Drive process improvements, administrative initiatives, and special projects that improve operational efficiency, accuracy, compliance, and overall service

What makes you great*

• College diploma in Business Administration, Transportation, Logistics, Supply Chain Management, or a related field preferred; equivalent education and relevant experience will also be considered
• Bring experience in transportation, logistics, distribution, fleet operations, or a similar operational environment
• Experience with compliance, payroll administration, contractor management, facilities, or related administrative functions is an asset
• Bilingual in French and English with strong communication and interpersonal skills
• Strong organizational and time-management skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Detail-oriented with strong problem-solving, decision-making, and customer service skills, with the ability to take initiative and follow issues through to resolution
• Ability to work independently, take ownership of responsibilities, and contribute effectively to a collaborative team environment
• Proficient in Microsoft Office, particularly Excel, Outlook, and Word; experience with transportation, maintenance, payroll, expense, or logistics software is an asset
• Fully on-site position at the Montreal-East Distribution Facility, requiring availability to work from the office five days per week

Why you will love working with us

Linde is a leading global industrial gases and engineering company. We live our mission of making our world more productive every day by providing high-quality solutions, technologies and services which are making our customers more successful and helping to sustain, decarbonize and protect our planet.
The company serves a variety of end markets such as chemicals & energy, food & beverage, electronics, healthcare, manufacturing, metals and mining. Linde's industrial gases and technologies are used in countless applications including production of clean hydrogen and carbon capture systems critical to the energy transition, life-saving medical oxygen and high-purity & specialty gases for electronics. Linde also delivers state-of-the-art gas processing solutions to support customer expansion, efficiency improvements and emissions reductions.

What we offer you!

At Linde, the sky is not the limit. If you’re looking to build a career where your work reaches beyond your job description and betters the people with whom you work, the communities we serve, and the world in which we all live, at Linde, your opportunities are limitless. Be Linde. Be Limitless.
At Linde, every day is an opportunity: an opportunity to learn, to grow, to share success and to contribute to one of the world’s leading industrial gas and engineering companies. Seize the opportunity: take your next step with us and join our team.

Linde has an extensive background check process which may include but is not limited to, a criminal background review, pre-employment medical, driver’s license and abstract review, and may also include reference checks, employment and education verification.

Linde Canada Inc. is committed to providing accommodations for people with disabilities. Applicants requiring accommodation during the recruitment and selection process are encouraged to make their needs known in advance if accommodation is required. We will work with you to meet your needs.

We are committed to employment equity for women, aboriginal people, visible minorities, and persons with disabilities. Interested candidates from these groups are encouraged to apply.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, pregnancy, sexual orientation, gender identity or expression, or any other reason prohibited by applicable law.

*The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Therefore employees assigned may be required to perform additional job tasks required by the manager.