Director of Administration

MacDonald Search Group; Ottawa; On-site; CAD 80,000 - 120,000; Full time

Job summary

A leading recruitment firm is seeking a Director of Administration for a Canadian Conference client in Ottawa. This role is responsible for managing financial, HR, and operational functions to ensure efficiency and compliance. Ideal candidates will have significant experience in financial management and hold relevant accounting certifications.

Qualifications

• Minimum 10 years in a related field.
• Experience overseeing financial planning and staff management.
• Bilingual with excellent oral and written communication skills.

Responsibilities

• Oversee financial planning, budgeting, investments, and payroll.
• Supervise HR functions, including recruitment and performance management.
• Establish administrative and operational policies to enhance efficiency.

Skills

Financial planning

Human resources management

Strategic planning

Oral communication

Written communication

Education

University diploma in accounting or administration

CA, CMA, or CGA certification

Job description

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Position: Director of Administration

MacDonald Search Group has been asked by our Canadian Conference client to find a first-class Director of Administration to join their team in Ottawa, ON. The primary responsibility of this role will be to oversee and manage the financial, human resources, administrative, and operational functions of the Conference, ensuring compliance, efficiency, and strategic planning in alignment with organizational goals.

Key Responsibilities:

1. Lead financial planning, budgeting, investments, and payroll while ensuring compliance with policies and regulations.
2. Supervise HR functions, including recruitment, compensation, training, performance management, and collective agreements.
3. Establish management, administrative, and operational policies to enhance efficiency and compliance.
4. Act as a resource for staff, oversee corporate documents, liaise with external professionals, and ensure pension plan compliance.
5. Manage office space, negotiate leases, and approve contracts related to operations, renovations, and services.

Qualifications:

1. University diploma with a major in accounting or administration.
2. Minimum of 10 years in a related field, including financial planning and investments.
3. CA, CMA, or CGA certification required.
4. Proven experience in staff management and overseeing multiple operational areas.
5. Ability to work in both official languages with excellent oral and written communication skills.

If this role aligns with your experience and career goals, please apply. MacDonald Search Group is committed to building diverse, high-performing teams reflective of the Canadian employment landscape. Our EDI policy is available on our website. Thank you for your interest.

Additional Information:

• Seniority level: Director
• Employment type: Full-time
• Job function: Administrative, Office Administration, Support Services

Note: This job posting is active. Apply now to be considered.