Director, Experiential Production

Adelphi Group; Toronto; On-site; CAD 90,000 - 100,000; Full time

Job summary

Momentum Worldwide is seeking an experienced Experiential Production (XP) Team lead in Toronto. You will oversee client events from activations to roadshows, manage pre-production, and partner with senior management to ensure profitability and strategic impact across campaigns.

The role requires 8+ years in live events and agency experience, with supervisory responsibilities and strong budget acumen. A frequent travel schedule and crisis-management skills are essential to deliver high-impact

Qualifications

• 8+ years of experience in producing live events and experiences across various media (live, VR, broadcast, digital).
• 8+ years agency experience in experiential marketing environments.
• 3+ years supervising three or more direct reports or remote teams.
• Proven leadership in securing and implementing integrated experiential marketing programs and live event logistics.
• Experience in budget development and staffing plans.
• Ability to build and mentor strong teams and drive performance.
• Strong negotiation skills for production-related deliverables.
• Ability to juggle multiple activities, manage resources efficiently and meet deadlines.
• Willingness to travel frequently to events across Canada.

Responsibilities

• Oversee all client events, including experiential activations and field marketing programs.
• Lead pre-production and implementation of integrated experiential marketing initiatives.
• Provide category expertise in live event logistics, staging, mobile marketing, tours, roadshows, sound, lighting, and security.
• Collaborate with senior management on forward-planning, budgets, staffing, and profitability for all jobs.
• Manage asset storage, warehousing, and material handling.
• Develop integrated event solution plans and oversee production processes, reports, budgets, vendor management, and recaps.
• Negotiate contracts and fees for production elements while adhering to budgets and insurance requirements.
• Foster a collaborative team environment across functions and uphold agency policies.
• Coordinate agency and production trainings, and drive continuous improvement.
• Identify and resolve operational and quality issues, and facilitate communication across Momentum departments.
• Resolve conflicts and act as a crisis manager when needed.
• Lead creation and delivery of client and new business presentations.
• Ensure cross-disciplinary programs are implemented effectively as event marketing solutions.
• Participate in weekly national conference calls and maintain event status reports.
• Build and maintain a local network of freelance resources, vendors, and venues.

Skills

Live events production

Agency experience

Supervisory experience

Budget development

Team building

Negotiation

Time management

Travel readiness

Job description

ABOUT US – MOMENTUM WORLDWIDE

Momentum is an experiential agency with a simple belief: it’s what brands do that matters. To bring that idea to life, we help brands deeply understand their customers and launch experiences that get the world to see them in a new way.

WHAT ARE WE LOOKING FOR

When you work at Momentum on the Experiential Production (XP) Team, every day is different. While you will be assigned to a particular client, we ultimately workas a collective to support the production of experiential activations acrossall ofour clients. In addition to being exposed to multiple clients, you will work on a broad range of activations from mobile tours to major sponsorship activations to virtual experiences. Like we said, every day is different, butthat’swhat keeps it interesting. So, we are looking for "team players" with a strong work ethic and next level organizational skills who have the desire and ability to travel at a moment’s notice to produce events across Canada. The workisn’talways glamorous, but there is nothing like the feeling of bringing events to life, especially now!

HERE’S WHAT YOU’LL DO (RESPONSIBILITIES)

• Oversight of all client(s) events which include experiential activations and field marketing programs
• Manager pre-production and implementation of integrated experiential marketing programs.
• Deliver significant category expertise in live event logistics and management, mobile marketing, tours and roadshows, stage, sound, lighting, security, staffing talent.
• Partner with senior management across functions on forward-planning for future success of the Production Department including operational issues, staffing and profitability estimates for all jobs.
• Asset management of all materials including storage and warehousing.
• Along with budget development and management, develop fully integrated event solution plans and fulfill all necessary Production related processes i.e. status reports, budgets, database tracking, vendor management, recaps, etc.
• Manage contract and fee negotiations for all Production elements. Adhere to budgets and all necessary insurance and risk management requirements.
• Through actions and established standards, create a team environment that facilitates mutual respect and partnership across functions, strategic thinking, appropriate risk taking, open lines of communication between staff and managers, on-going performance feedback, professional development and adherence to agency policy.
• Facilitate agency and production specific training for team.
• Proactive in developing solutions related to operational and quality issues within the team and across other Momentum departments.
• Troubleshoot conflicts with all stakeholders. Superb crisis manager.
• Lead the development and delivery of compelling client presentations and new business presentations.
• Demonstrate working knowledge of Momentum’s core disciplines and support creative solutions in event categories. Oversee staff planning, selection, performance management, employee relations, training and related HR matters for assigned team in accordance with agency policy and procedures.
• Work closely with operational teams (Finance, HR) to achieve agency objectives.
• Set event quality standards that exceed the needs of Momentum clients.
• Ensure programs conceived by other disciplines are effective and manageable as event marketing programs.
• Participate in weekly national conference calls for event production management.
• Complete and monitor event status reports.
• Develop and maintain a local knowledge bank of freelance production resources, production vendors, event locations and local event permitting requirements in primary location and assigned secondary markets.
• Managing and mentoring of direct reports
• Supporting Momentum’s values

HERE’S WHAT WE’RE LOOKING FOR (QUALIFICATIONS & REQUIREMENTS)

• 8+ years of experience in producing live events and experiences and an in-depth understanding of the experiential landscape, from live events to VR, broadcast, and digital.
• 8+ years agency experience.
• 3+ years supervisory experience of three or more direct reports and remote teams.
• Proven leader with production expertise including frontline experience securing and implementing integrated experiential marketing programs and live event logistics and management, staging, mobile marketing, tours and roadshows.
• Experienced in budget development and management, including creating staffing plans.
• Experienced in building an effective team – bringing out the best in people, creating strong morale and team spirit.
• Successful negotiator of production-related deliverables.
• Can orchestrate multiple activities, use resources effectively and efficiently. Strong time management skills.
• Available to travel as and when needed (frequent).

The salary range for this position is $90,000 to $100,000. Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position; market considerations; location and region; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the employee’s/applicant’s background, pertinent experience, and qualifications.

Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom’s corporate group already require five days of in-office attendance.

Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us- we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.

Link to Recruitment Privacy Notice: https://www.omc.com/privacy-notice/