Director, Administration & Finance

McGill University; Montreal; On-site; CAD 111,000 - 175,000; Full time

Job summary

McGill University seeks a Director of Administration and Finance for the Faculty of Dental Medicine and Oral Health Sciences. This role involves overseeing faculty operations, managing budgets, and promoting equity and diversity. The ideal candidate will have extensive experience in senior management within an academic setting and be fluent in both English and French.

Qualifications

• 10 years of work experience at a senior management level in a large academic institution.
• Fluent in English and French.
• Strong managerial and leadership skills.

Responsibilities

• Oversee the administration of the Faculty of Dental Medicine and Oral Health Sciences.
• Manage financial planning and budgeting functions.
• Promote principles of equity, diversity, and inclusion.

Skills

Leadership

Communication

Budgeting

Problem-solving

Change management

Education

Bachelor's Degree

Job description

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Position Summary :

In close collaboration and under the supervision of the Dean, the Director, Administration and Finance, is responsible for the overall administration of the Faculty of Dental Medicine and Oral Health Sciences' core operational areas including security, budget, finance, capital project, IT, human resources, and academic affairs. The Director, Administration and Finance, will follow and ensure the success of the faculty's strategic plans and, in collaboration with the administrative, academic and research units, will ensure that the faculty mission in the areas of education, research and community services reach a level of excellence.

During this mandate, the Director, Administration and Finance, will advise the academic leadership team on McGill related policies and will ensure that processes are in place and followed, as recommended by IT Assessment & Review (ITAR). The Director, Administration and Finance, should ensure that self-finance programs are generating revenue to cover their related costs, and that faculty will respond to the audit requirements. As one of the faculty's main priorities, the Director, Administration and Finance, should embrace and encourage the principles of equity, diversity and inclusion (EDI) and promote this throughout the different levels of their work. The Director, Administration and Finance, will have a good understanding of the university and affiliated hospitals, particularly in regard to their policies, unions, and the administration of dental clinics.

Primary Responsibilities :

• Demonstrate a strong sense of belonging to the faculty. Promote and uphold the faculty within the University.
• Promote principles of equity, diversity, and inclusion (EDI) and a healthy work environment for both academic and administrative members.
• Promote and maintain a strong culture of teamwork amongst academic and administrative faculty members.
• Work closely and transparently with the Dean, ensuring that the Dean is well informed about faculty operations and all matters pertaining to the faculty.
• Provide full end-to-end support surrounding the creation, promotion, and maintenance of the faculty's strategic plans (2021-2026) and strategic initiatives.
• Work towards sustainable operations through assisting in restructuring the faculty's organizational structure.
• Manage and direct the work of administrative and support staff to ensure efficient workflow processes. Review, recommend, and implement changes to ensure maximum efficiency.
• Recommend strategies and initiatives to the Dean that will enhance overall financial and administrative performance, ensuring that constrained resources are allocated to the highest academic priorities.
• Develop action plans. Evaluate the financial and staffing impacts of new plans and initiatives, including required investments and expected net benefits.
• Oversee reporting and monitoring of organizational performance metrics. Provide analytics and make recommendations.
• Oversee the space and building resources of the faculty, including the main faculty building (2001 McGill College), and other clinics and buildings within Montreal (various external clinics, MGH, JGH, MCH, James Lund Clinic).
• Oversee the performance of functioning units to ensure operations are delivered appropriately, adhering to McGill policies in managing performance issues to foster high-performing and effective teams.
• Oversee financial planning and budgeting functions for the faculty, including developing the operating budget, establishing financial controls, and monitoring financial performance, as well as all meeting internal and external auditing requirements.
• Provide financial leadership by managing faculty funds and the organizational budgeting process. Prepare reports and analyze financial status to ensure a balanced non-deficit budget at the end of the fiscal year.
• Oversee the various faculty clinics in aspects of HR, finance, inventory, and space.
• Support and guide the Dean and leadership team in developing administrative and financial policies and practices, as well as in accreditation, cyclic reviews, and curriculum evaluations.
• Offer administrative expertise and support for faculty research initiatives, student services, and clinical operations across all five sites.
• Oversee IT and faculty cloud systems, ensuring strict compliance with Quebec laws regarding access to information.
• Engage in broader faculty life, including participation in strategic committees and events, and actively promote a positive, healthy, and engaging working environment.

Other Qualifying Skills and / or Abilities

10 years of work experience at a senior management level in a large academic, public or private institution a strong asset, ideally with demonstrated experience in change management projects and in the supervision of staff in a university setting. Strong managerial, leadership, active listening and communication skills, and business acumen. Solid knowledge and experience in budgeting and financial analysis. Ability to analyze complex issues and problem-solve. Demonstrated ability to lead, coach, support and motivate staff with advanced knowledge in their respective fields and to actively work with them to foster career development. Proven experience acting as a change agent and champion within an organizational, multicultural setting. Priority-setting abilities, and proven ability to manage multiple projects with specific deadlines. Proven experience working in a computerized environment using word-processing, databases, spreadsheets and presentation software. Fluent in English and French.

Minimum Education and Experience :

Bachelor's Degree 8 Years Related Experience /

Annual Salary :

MPEX Grade 09) $111,430.00 - $139,290.00 - $174,110.00

Job Profile :

MPEX-ADM4S - General Administration - Director or equivalent (S)

Hours per Week : 33.75 (Full time)

Position End Date (If applicable) :

2025-10-17

Deadline to Apply :

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons / visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].

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