Director, Professional Resources & Administration (Montreal)

Torys LLP; Montreal; Hybrid; CAD 80,000 - 120,000; Full time

Job summary

An established industry player is seeking a Director of Professional Resources & Administration in Montreal. This pivotal role involves managing legal professionals and business services, ensuring operational excellence, and fostering a collaborative environment. The ideal candidate will possess strong leadership and project management skills, with a focus on enhancing team engagement and service standards. Join a dynamic team that values professional growth and offers a hybrid work model, allowing for flexibility while maintaining a strong in-office presence during onboarding. This is a unique opportunity to make a significant impact within a reputable firm.

Qualifications

• Relevant experience in a law or professional services firm.
• Ability to build trust-based relationships at all levels.

Responsibilities

• Manage lifecycle of legal professionals including recruiting and onboarding.
• Develop initiatives like mentorship and training programs.

Skills

Leadership Skills

Project Management

Interpersonal Skills

Client Service Skills

Communication Skills

Education

LLB or JD degree

Job description

Director, Professional Resources & Administration (Montreal)

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Position Overview

The Director, Professional Resources & Administration is responsible for managing all aspects of the Montreal legal professionals, business services, legal support resources, and office operations in collaboration with the Montreal Managing Partner.

Key Accountabilities

• Manage all aspects of the lifecycle of legal professionals, including recruiting, onboarding, performance management, leaves of absence, secondments, and outplacement.
• Serve as the key contact for legal professionals, addressing feedback, partner/associate relations, and retention, while providing coaching and development guidance.
• Develop and implement office-wide and professional-specific initiatives such as mentorship, DEI, and training programs in collaboration with Toronto colleagues.
• Monitor workload allocation, working closely with practice group leaders to understand organizational needs.
• Manage the Montreal law student recruitment process, including attending career fairs, coordinating firm tours, reviewing applications, conducting interviews, and leading the hiring process.
• Oversee the Montreal student program, including orientation, performance management, workload, and educational activities, and organize social events.
• Collaborate with the Director of Professional Resources to optimize paralegal resources, ensuring skill, profitability, and demand alignment.
• Partner with the Legal Support and Office Manager to deliver exceptional legal support and manage resources efficiently.
• Oversee maintenance and repair of office space and equipment, coordinate interoffice moves, manage facilities, and liaise with building management and vendors to ensure safety and security.
• Work with senior management to develop and monitor annual office and employee budgets, managing expenses and vendor contracts.
• Provide guidance and support to team members to ensure engagement, accountability, and service standards are met.

Attributes & Experience

• LLB or JD degree
• Relevant experience, preferably within a law or professional services firm
• Deep knowledge of legal markets and professional landscape
• Strong interpersonal, leadership, and client service skills
• Excellent project management and multitasking abilities
• Effective communication skills for diverse audiences
• Ability to build trust-based relationships at all levels
• Willingness to travel periodically and work evenings/weekends as needed

Additional Information

This role follows a hybrid work model with 4 days in-office weekly. New hires are expected to be in the office more frequently during onboarding for training purposes.