Digital Trafficking Coordinator

Publicisgroupe; Toronto; Hybrid; CAD 45,000 - 65,000; Full time

Job summary

A leading communications agency in Toronto is seeking a Trafficking Coordinator to ensure the smooth execution of advertising campaigns. This role involves coordinating trafficking processes, managing multiple campaigns, and ensuring compliance with industry standards. Ideal candidates will possess strong organizational skills, attention to detail, and a collaborative spirit in a fast-paced environment.

Qualifications

• 2-3 years of experience in ad trafficking, media coordination, or digital advertising operations preferred.
• Experience with project management tools and corporate/cloud systems.
• Ability to work in a fast-paced, dynamic environment.

Responsibilities

• Fill out trafficking sheets with campaign details and delivery instructions.
• Coordinate delivery of advertising files to media outlets.
• Conduct quality assurance checks on trafficking sheets and ad files.

Skills

Planning

Organization

Communication

Problem-solving

Relationship building

Collaboration

Attention to detail

Quality assurance

Microsoft Excel

Education

Relevant university or college training

Tools

MS Project

Jira

Confluence

Smartsheet

Google Apps

Job description

Company description

Publicis is an omni-channel communications agency with over 600 employees across our Canadian operations.The office is the largest in our industry in Canada and boasts talent across various disciplines of marketing and advertising expertise. Publicis carries a balanced split of Canadian, U.S. and Global clients for which we are Agency of Record. Publicis supports a range of D&I actions through our Driving Change team as well as giving back to the community through a long-standing participation in the Out of the Cold Program. With a strong, active and familial culture, Pub United is the agency’s social club, hosting events as wide reaching as Curling, Trivia Nights and more.

Overview

The Trafficking Coordinator will play a vital role in ensuring the smooth execution of advertising campaigns by coordinating the trafficking process. You will be responsible for accurately filling out trafficking sheets and efficiently handling files to be delivered to media agency teams. This role requires excellent organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment. The team you would join is very collaborative, connected, positive and fun!

Responsibilities

• Accurately fill out trafficking sheets with all necessary information, including campaign details, ad creatives, targeting parameters, and delivery instructions.
• Ensure that all trafficking sheets are complete and compliant with relevant guidelines and specifications.
• Coordinate the delivery of advertising files to media outlets according to specified deadlines.
• Verify the integrity and quality of ad files before delivery, ensuring they meet the requirements of each media channel.
• Managing the program with the Account Team, ensuring they are reviewing all elements as prompted by you.
• Manage and oversee multiple campaigns at once, maintaining organization and ensuring timelines are met.
• Troubleshoot any issues related to file delivery and work proactively to resolve them in a timely manner.
• Maintain open and effective communication with media partners to facilitate smooth file delivery and resolve any issues or discrepancies.
• Collaborate with cross-functional teams to optimize trafficking processes and improve efficiency.
• Conduct thorough quality assurance checks on trafficking sheets and ad files to ensure accuracy, consistency, and compliance with industry standards.
• Identify and address any discrepancies or errors in trafficking documentation or ad creatives.
• Maintain comprehensive records of all trafficking activities, including trafficking sheets, delivery confirmations, and any relevant correspondence.

Qualifications

• Excellent planner, organizer, and communicator
• 2-3 years of Previous experience in ad trafficking, media coordination, project management or digital advertising operations preferred.
• Comfortable with ambiguity and strong relationship building skills in order to navigate complex and diverse project needs
• Ability to connect with a diverse group of people, and work collaboratively and actively in a dynamic environment
• Entrepreneurial attitude, able to problem-solve autonomously within a variety of project environments
• Discipline to meet their commitments and ensure team members meet theirs
• Demonstrate positive, mature and professional behavior with a “can-do” attitude
• Experience with common project management tools (MS Project, Jira, Confluence, Smartsheet) and corporate/cloud systems (Box, Google Apps etc.)
• Familiarity with advertising industry standards, guidelines, and best practices.
• Expertise in Microsoft Excel
• Written French is an asset

Other required qualifications

• Relevant university or college training
• 2+ years of relevant working experience in advertising, media or related fields
• Excellent verbal, written and communication skills
• Enjoy working in a fast-paced, challenging, and rewarding environment

Additional information

Publicis Canada is committed to building a diverse workforce representative of our community. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply. If you require a specific accommodation please contact Human Resources.