Dietetics Program Administrator

University-of-British-Columbi; Vancouver; On-site; CAD 48,000 - 51,000; Full time

Job summary

University of British Columbia is seeking a Dietetics Program Assistant 2 to provide administrative coordination and program support for student services, admissions, graduation, and related activities within the Dietetics Program of the Faculty. The role involves managing communications, records, scheduling, and lab operations, while ensuring timely information dissemination to students and staff.

Reporting to the Dietetics Program Manager, the incumbent will handle routine inquiries,

Qualifications

• High School graduation, plus one year of post-secondary education, plus three years of related experience.
• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
• Demonstrates a commitment to equity, diversity, and inclusion.
• Ability to maintain accuracy and attention to detail.
• Ability to organize and prioritize multiple recurring tasks and meet deadlines.
• Ability to process routine financial transactions and reconcile accounts.
• Intermediate computer proficiency and ability to learn UBC information systems.

Responsibilities

• Acts as the initial point-of-contact for the Dietetics Program and responds to routine inquiries.
• Maintains program communication systems and website content; updates materials.
• Supports student admissions and graduation processes including records management.
• Coordinates materials, reports, surveys, and communications for accreditation activities.
• Manages program calendars, scheduling, and record-keeping; supports lab operations.
• Coordinates with HR and Finance for appointments and honoraria.
• Plans events logistics including invitations, room bookings, catering, and invigilation.
• Monitors accounts including reconciliations and prepares account-status summaries.

Skills

Oral and written communication

Interpersonal skills

Organizational skills

Customer service

Attention to detail

Scheduling

Microsoft 365

Education

High School graduation

Post-secondary education

Equivalent combination of education and experience

Tools

Microsoft 365

Job description

University of British Columbia is seeking a Dietetics Program Assistant 2 to provide administrative coordination and program support for student services, admissions, graduation, and related activities within the Dietetics Program of the Faculty. The role involves managing communications, records, scheduling, and lab operations, while ensuring timely information dissemination to students and staff.

Reporting to the Dietetics Program Manager, the incumbent will handle routine inquiries,