Dietetics Office Manager

University Hospitals Sussex NHS Foundation Trust (279); Brighton; Hybrid; CAD 50,000 - 56,000; Full time

Job summary

A healthcare provider in Sussex is seeking a Dietetics Office Manager to oversee office operations and manage clinic bookings. The ideal candidate will have exceptional organizational and IT skills, along with experience in people management. This role offers a friendly department environment and flexible working arrangements. The position requires a strong ability to work within hospital systems and manage staff efficiently. Salary ranges from £27,485 to £30,162 per annum, with opportunities for both full-time and part-time working patterns.

Benefits

Shared lunches

Team nights out

Flexible working arrangements

Qualifications

• Proven experience in office management.
• Desirable: Experience with hospital IT systems.
• Ability to manage administrative staff.

Responsibilities

• Manage office operations at RSCH.
• Oversee clinic bookings and health rota.
• Supervise admin staff and manage day-to-day operations.

Skills

Organisational skills

IT skills

Telephone manner

People management

Tools

Careflow

G2

Job description

University Hospitals Sussex NHS Foundation Trust (279)

Dietetics Office Manager

The closing date is 29 December 2025

Are you a super organised Office Manager with amazing IT skills? Are you looking to be part of a friendly department that has shared lunches, team nights out and even a run club (all of which are opt in/out)!

If so this post could be perfect for you!

We are looking for someone with top-notch IT skills, a great telephone manner, people‑management experience and amazing organisational skills.

Experience of the hospital IT systems would be desirable but training can be provided.

We are based in the new Louisa Martindale Building with excellent facilities including a break room, changing facilities, showers, sea views and tasty food outlets. For those who don't know Brighton it is a fantastic, cosmopolitan city with lots going on and fast links to Gatwick and London.

Main duties of the job

• Office management based at RSCH
• Clinic booking management using Careflow for RSCH & PRH
• Outcoming clinics within Trust time standards
• Producing/sending clinic letters on G2
• Day-to-day Health Rosta management
• Line management & supervision of admin staff
• Cross cover for Admin/Pharmacy Support worked during periods of leave – this includes some lifting and handling.

About us

At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.

Job responsibilities

Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.

Please see Job Description

• Office management based at RSCH
• Clinic booking management using Careflow for RSCH & PRH
• Outcoming clinics within Trust time standards
• Producing/sending clinic letters on G2
• Day-to-day Health Rosta management
• Line management & supervision of admin staff
• Cross cover for Admin/Pharmacy Support worked during periods of leave – this includes some lifting and handling.

Person Specification

Office Management

• Careflow booking system experience
• Health Rosta management
• Experience of eRS referral management system

Equality, Diversity and Inclusion

• Evidence of having championed diversity in previous roles (as appropriate to role).
• Evidence of having undertaken own development to improve understanding of equalities issues

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

£27,485 to £30,162 a year per annum pro rata

Contract

Permanent

Working pattern

Full-time, Part-time, Job share, Flexible working