Development Coordinator, Gift & Estate Planning

UBC; Vancouver; On-site; CAD 69,000 - 99,000; Full time

Job summary

The University of British Columbia is seeking a Development Coordinator in Gift & Estate Planning to support frontline fundraising efforts. You will assist with donor identification, cultivation and stewardship as we pursue a multimillion-dollar annual goal, working closely with our experienced team.

The role emphasizes clear communication, collaboration and attention to detail as you contribute to tracking, reporting, research and the full donor cycle.

Qualifications

• Undergraduate degree and at least one year of related experience.
• Willingness to respect diverse perspectives and commit to equity, inclusion.
• Strong communication, organizational, analytical and interpersonal skills.
• Experience in donor relations or fundraising is a plus.

Responsibilities

• Supports development and implementation of new unit initiatives aligned with UBC's strategic plan.
• Maintains donor recognition, acknowledgement and stewardship programs.
• Manages donor/alumni database and generates analytic reports.
• Participates in fundraising planning and proposal development.
• Processes donor gifts, pledges and receipts.

Skills

Communication skills

Teamwork

Organizational skills

Equity & Inclusion

Education

Bachelor's degree

Tools

Donor database

Job description

Job Title

Development Coordinator, Gift & Estate Planning

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Development & Alumni Engagement, Level A

Job Family Group

Staff - Non Union

Department

Gift & Estate Planning 3 | Development | Development & Alumni Engagement

Compensation Range

$6,143.67 - $8,830.25 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Job End Date

Ongoing

Posting End Date

November 16, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

UBC’s Gift and Estate Planning unit is looking for a coordinator to help support our frontline fundraising team with donor identification, cultivation and stewardship as we work towards our multimillion-dollar annual goal. We need someone who is a strong communicator and collaborator, and who has great attention to detail. You’ll be working on all aspects of fundraising strategy, everything from tracking and reporting to research to facilitating interactions and gifts through the full donor cycle. Most of all, we want someone who is keen to learn the ins and outs of legacy giving with some of the most experienced specialized fundraisers there are as you advance your own career in philanthropy. If this sounds like you, we’d love to hear from you!

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

JOB SUMMARY

The Development Coordinator is responsible for providing program implementation and coordination to development programs. This position is instrumental in the delivery of programs and services designed to facilitate a lifelong relationship with UBC donors, alumni and students. Participates in on-going fundraising planning.

ORGANIZATIONAL STATUS

Reports to: One of: Associate Director, Manager, Director, Senior Director/Assistant Dean, or Executive Director of Development.

Works with: UBC faculty and staff involved in fundraising.

Contacts: Donors, outside community groups and organizations.

Supervises: No supervisory responsibilities.

WORK PERFORMED

• Supports the development and implementation of new unit initiatives that advance UBC`s strategic plan
• Ensures that appropriate donor recognition, acknowledgement and stewardship programs are in place;
• Develops and maintains a deep understanding and expert use of the University’s donor and alumni database;
• Participates in on-going fundraising planning and practice and process development;
• Writes donor/prospect solicitation materials and correspondence;
• Researches and drafts fundraising proposals for senior management for presentation to donors;
• Develops unit analytical reports as requested by manager;
• Ensures processing of donor gifts, pledges and receipts;
• Develops and maintains processes and procedures as needed;
• Needs to accommodate flexible hours, attending events;
• Performs other related duties as required.

CONSEQUENCE OF ERROR

Programs conducted by the Development and Alumni Engagement portfolio on behalf of the University are very public. The financial and moral responsibility to the University and to donors is significant. The interactions of this position with donors and others external to the University can have serious implications for the Development and Alumni Engagement portfolio. Poor judgement could lead to the alienation of donors, embarrassment to UBC and its senior administration and can result in the loss of significant financial support to the University.

SUPERVISION RECEIVED

Works under direction from manager to achieve objectives. Work is reviewed for achievement of objectives, soundness of judgement and quality of work.

SUPERVISION GIVEN

None.

MINIMUM QUALIFICATIONS

• Undergraduate degree in a relevant discipline. Minimum of one year of related experience, or an equivalent combination of experience or education.
• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
• Demonstrate a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

PREFERRED QUALIFICATIONS

• Minimum of 1 year of related experience or the equivalent combination of education and experience.
• Excellent verbal and written communication skills.
• Strong organizational, analytical and interpersonal skills. Effective computer skills.
• Proven ability to interact effectively and positively with staff, managers and donors.