Development Coordinator, Gift & Estate Planning

UBC The University of British Columbia; Vancouver; On-site; CAD 69,000 - 99,000; Full time

Job summary

The Development Coordinator at UBC is responsible for program implementation and coordination within Gift & Estate Planning. The role supports frontline fundraising through donor identification, cultivation and stewardship as the team aims for multimillion-dollar annual goals.

You'll engage in tracking, reporting, research, and facilitation of interactions and gifts across the full donor cycle, learning from seasoned fundraisers and contributing to a diverse, equity-driven workplace.

Qualifications

• Undergraduate degree in a relevant discipline.
• Minimum of one year of related experience or equivalent combination of experience/education.
• Willingness to respect diverse perspectives, including conflicts with one's own.
• Commitment to equity, diversity and inclusion in the workplace.

Responsibilities

• Supports the development and implementation of new unit initiatives that advance UBC's strategic plan
• Ensures that appropriate donor recognition, acknowledgement and stewardship programs are in place
• Develops and maintains a deep understanding and expert use of the University's donor and alumni database
• Participates in on-going fundraising planning and practice and process development
• Writes donor/prospect solicitation materials and correspondence
• Researches and drafts fundraising proposals for senior management for presentation to donors
• Develops unit analytical reports as requested by manager
• Ensures processing of donor gifts, pledges and receipts
• Develops and maintains processes and procedures as needed
• Needs to accommodate flexible hours, attending events
• Performs other related duties as required

Skills

Communication

Team collaboration

Attention to detail

Interpersonal skills

Education

Undergraduate degree

Tools

Microsoft Office

Job description

Job Title Development Coordinator, Gift & Estate Planning Job Category M&P - AAPS Job Profile AAPS Salaried - Development & Alumni Engagement, Level A Job Family Group Staff - Non Union Department Gift & Estate Planning 3 | Development | Development & Alumni Engagement Compensation Range $6,143.67 - $8,830.25 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job. Job End Date Ongoing Posting End Date November 16, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date.

UBC's Gift and Estate Planning unit is looking for a coordinator to help support our frontline fundraising team with donor identification, cultivation and stewardship as we work towards our multimillion-dollar annual goal. We need someone who is a strong communicator and collaborator, and who has great attention to detail. You'll be working on all aspects of fundraising strategy, everything from tracking and reporting to research to facilitating interactions and gifts through the full donor cycle. Most of all, we want someone who is keen to learn the ins and outs of legacy giving with some of the most experienced specialized fundraisers there are as you advance your own career in philanthropy. If this sounds like you, we’d love to hear from you! At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

JOB SUMMARY

The Development Coordinator is responsible for providing program implementation and coordination to development programs. This position is instrumental in the delivery of programs and services designed to facilitate a lifelong relationship with UBC donors, alumni and students. Participates in on-going fundraising planning.

ORGANIZATIONAL STATUS

Reports to: One of: Associate Director, Manager, Director, Senior Director/Assistant Dean, or Executive Director of Development. Works with: UBC faculty and staff involved in fundraising. Contacts: Donors, outside community groups and organizations. Supervises: No supervisory responsibilities.

WORK PERFORMED

• Supports the development and implementation of new unit initiatives that advance UBC's strategic plan
• Ensures that appropriate donor recognition, acknowledgement and stewardship programs are in place
• Develops and maintains a deep understanding and expert use of the University's donor and alumni database
• Participates in on-going fundraising planning and practice and process development
• Writes donor/prospect solicitation materials and correspondence
• Researches and drafts fundraising proposals for senior management for presentation to donors
• Develops unit analytical reports as requested by manager
• Ensures processing of donor gifts, pledges and receipts
• Develops and maintains processes and procedures as needed
• Needs to accommodate flexible hours, attending events
• Performs other related duties as required

CONSEQUENCE OF ERROR

Programs conducted by the Development and Alumni Engagement portfolio on behalf of the University are very public. The financial and moral responsibility to the University and to donors is significant. The interactions of this position with donors and others external to the University can have serious implications for the Development and Alumni Engagement portfolio. Poor judgement could lead to the alienation of donors, embarrassment to UBC and its senior administration and can result in the loss of significant financial support to the University.

SUPERVISION RECEIVED

Works under direction from manager to achieve objectives. Work is reviewed for achievement of objectives, soundness of judgement and quality of work.

SUPERVISION GIVEN

None.

MINIMUM QUALIFICATIONS

• Undergraduate degree in a relevant discipline.
• Minimum of one year of related experience, or an equivalent combination of experience or education.
• Willingness to respect diverse perspectives, including perspectives in conflict with one's own.
• Demonstrate a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion.

PREFERRED QUALIFICATIONS

• Minimum of 1 year of related experience or the equivalent combination of education and experience.
• Excellent verbal and written communication skills.
• Strong organizational, analytical and interpersonal skills.
• Effective computer skills.
• Proven ability to interact effectively and positively with staff, managers and donors.

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. A large part of what makes us unique is the community of engaged students, faculty and staff who are collectively committed to shaping a better world. Recognized as a leading employer in British Columbia and Canada, UBC supports inspired students, faculty and staff on their journey of discovery, and challenges them to realize their greatest potential. New ideas, changing infrastructure, innovative technology, and fresh approaches are opening up possibilities for the future of research, teaching, and work. Are you ready to embrace the future together? Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, and/or Indigenous person.

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority. If you have any accommodation or accessibility needs during the job application process, please contact the Centre for Workplace Accessibility at [e-mail].