Development Coordinator, Development & Alumni

University of Calgary; Calgary; Hybrid; CAD 60,000 - 85,000; Full time

Benefits offered by this job

Hybrid work environment

Comprehensive benefits

Pension plan

Career development opportunities

Job summary

The University of Calgary is seeking a Full-time Limited Term Development Coordinator to support the Office of the Vice President Development & Alumni and the Cumming School of Medicine Development team in Calgary. The role focuses on donor engagement, gift documentation, and efficient administrative operations across multiple fundraisers.

You will manage calendars, prepare donor materials, ensure accurate documentation, and maintain confidential donor information with discretion.

Qualifications

• Post‑secondary education or an equivalent combination of education and experience, along with a minimum of two years of experience in a coordinator, administrative, customer service, or operations‑focused role
• Exceptional attention to detail and commitment to accuracy, particularly when preparing documentation and managing information
• Demonstrated ability to manage multiple priorities and shifting deadlines while maintaining a high standard of work
• Experience coordinating calendars, meetings, travel arrangements, and other complex administrative processes
• Strong written, verbal, and interpersonal communication skills
• Experience working with databases or CRM systems and Microsoft 365 applications
• Ability to work independently, exercise sound judgment, and complete routine but critical tasks with minimal supervision
• Strong organizational and time‑management skills, with the ability to prioritize competing requests effectively
• Professionalism and discretion when handling confidential and sensitive information
• A positive attitude, learning mindset, and willingness to take initiative and continuously improve processes
• Considered an asset: experience in fundraising, advancement, higher education, healthcare, or the not‑for‑profit sector
• Knowledge of donor stewardship, gift administration, or fundraising operations
• Experience supporting multiple professionals or a busy team environment

Responsibilities

• Support fundraising and donor engagement by coordinating meetings, logistics, briefing materials, and follow‑up activities
• Prepare gift documentation with accuracy and coordinate internal review/approval processes
• Maintain donor information and reporting in the fundraising database and manage electronic filing
• Support stewardship and team operations, including events, calendars, and expense reconciliations

Skills

Attention to detail

Organizational skills

Communication skills

Time management

Independent work

Education

Post-secondary education

Tools

CRM systems

Microsoft 365

Job description

The Office of the Vice President Development & Alumni is currently seeking a Full-time Limited Term Development Coordinator for approximately 2 years. Do you want to be part of something that changes lives? Help advance innovative medical research and education? The Cumming School of Medicine Office of Development is seeking a highly organized and detail-oriented Development Coordinator to support fundraising initiatives that enable discovery, innovation, and impact.

Reporting to the Senior Director of Development, this role supports multiple fundraisers and the broader Cumming School of Medicine Development team. As the operational backbone of the team, the Development Coordinator helps ensure fundraising activities, donor engagement, gift documentation, and administrative processes run smoothly and efficiently.

We are looking for a self‑motivated professional who enjoys administration and operations, thrives in a fast‑paced environment, and takes pride in delivering accurate, high‑quality work. The successful candidate will be comfortable managing multiple competing priorities, working independently, and balancing routine but essential administrative responsibilities with a variety of projects and activities.

This role is ideally suited to someone who enjoys creating order, keeping projects moving, and providing exceptional administrative support in a dynamic and collaborative environment. It offers the opportunity to make a meaningful impact while building valuable experience in advancement operations, with opportunities to take on additional responsibilities and grow over time.

Summary of Key Responsibilities

Support fundraising and donor engagement

• Coordinate donor meetings, including scheduling, logistics, briefing materials, and follow‑up activities
• Support multiple fundraisers in executing donor cultivation, solicitation, and stewardship strategies
• Develop professional donor correspondence and fundraising support materials
• Help ensure donors and partners receive exceptional, timely service and support

Prepare gift documentation

• Draft gift agreements and supporting documentation with a high degree of accuracy and attention to detail
• Coordinate internal review and approval processes for gift agreements and related fundraising documentation
• Ensure donor commitments and documentation are appropriately recorded, maintained, and tracked
• Maintain confidentiality and discretion when handling donor information and gift‑related materials

Coordinate donor information and reporting

• Maintain accurate donor and prospect records in the university's fundraising database
• Support reporting, tracking, and information management activities that inform fundraising strategy and decision‑making
• Manage electronic filing and records to ensure information is organized, accessible, and up to date
• Handle sensitive and confidential information with professionalism and discretion

Support stewardship and team operations

• Assist with donor recognition activities, stewardship initiatives, and special events
• Coordinate calendars, meetings, logistics, and follow‑up activities for multiple fundraisers
• Prepare and reconcile expense reports and support administrative processes across the teamMaintain stewardship tracking, electronic filing systems, office supplies, mail, and other departmental administrative functions
• Support special projects and contribute to the overall effectiveness of the Development Office

Qualifications / Requirements

We're looking for someone who is exceptionally organized, proactive, detail‑oriented, and enjoys supporting the behind‑the‑scenes work that makes fundraising successful.

• Post‑secondary education or an equivalent combination of education and experience, along with a minimum of two years of experience in a coordinator, administrative, customer service, or operations‑focused role
• Exceptional attention to detail and commitment to accuracy, particularly when preparing documentation and managing information
• Demonstrated ability to manage multiple priorities and shifting deadlines while maintaining a high standard of work
• Experience coordinating calendars, meetings, travel arrangements, and other complex administrative processes
• Strong written, verbal, and interpersonal communication skills
• Experience working with databases or CRM systems and Microsoft 365 applications
• Ability to work independently, exercise sound judgment, and complete routine but critical tasks with minimal supervision
• Strong organizational and time‑management skills, with the ability to prioritize competing requests effectively
• Professionalism and discretion when handling confidential and sensitive information
• A positive attitude, learning mindset, and willingness to take initiative and continuously improve processes
• Considered an asset:
  • Experience in fundraising, advancement, higher education, healthcare, or the not‑for‑profit sector
  • Knowledge of donor stewardship, gift administration, or fundraising operations
  • Experience supporting multiple professionals or a busy team environment

Why you’ll enjoy working here

• Collaborative environment: Work alongside world‑class researchers, physicians, and development professionals who are committed to advancing health innovation.
• Impactful work: Your work will help strengthen relationships with donors whose philanthropy supports life‑changing research, education, and patient care.
• Community engagement: Be part of a university that values community involvement and economic impact, helping to create meaningful change in our community and beyond.
• Hybrid work environment: Our hybrid working model offers the best of both worlds, combining the vibrancy of on‑campus collaboration with the flexibility of working from home.
• Comprehensive benefits: Enjoy a competitive total rewards package, including extended health and dental benefits, generous paid time off, professional development opportunities, and participation in a pension plan.

Application Deadline

October 21, 2026

About The University Of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest‑ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands‑on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start‑ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution‑wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit‑based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous‑based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.