Development Coordinator, Haskayne School of Business

University of Calgary; Calgary; On-site; CAD 55,000 - 85,000; Full time

Job summary

University of Calgary, located in Calgary, Alberta, is seeking a Full-time Development Coordinator to support the Haskayne School of Business Development team. The role focuses on donor engagement, research analysis, prospect strategy, and CRM data management to advance fundraising goals.

The successful candidate will manage donor communications, coordinate appointments and events, and provide high-quality support across donor relations, alumni outreach, and reporting activities within BBCRM and

Qualifications

• Minimum of 3 years experiences directly in fundraising, community engagement or communications.
• Advanced MS Office skills including mail merges and complex scheduling.
• Experience with BBCRM or similar CRM database is required.

Responsibilities

• Draft briefing notes for donor meetings.
• Analyze research and develop strategies for donor prospects.
• Maintain BBCRM donor database and create reports.
• Coordinate donor stewardship reporting schedules and timelines.
• Support donor recognition administration and fundraising campaigns.

Skills

Donor relations

Interpersonal communication

Project management

Multitasking

Education

Bachelor's degree

Tools

BBCRM

Microsoft Office

PeopleSoft

Web content management

Job description

Description

Haskayne School of Business within VP Development and Alumni is currently seeking a Full-time Regular Development Coordinator.

The primary purpose of this position is to support the Haskayne School of Business Development team to ensure the goals and objectives of the faculty are supported by achieving alumni and community engagement and fundraising targets.

The position requires the ability to use discretion, maintain professionalism, confidentiality and composure under pressure, demonstrate adaptability and flexibility, provide efficient, quality service to all stakeholders, and often requires multi-tasking and the ability to deal with simultaneous priorities. The incumbent of this position requires a high level of independence and initiative and must have the ability to anticipate and strategically manage the workflow.

The volume and difficulty of the work varies from routine to complex. Having the ability to work in a fast paced, team environment, and under stressful situations, the need for accuracy, dealing with continuously shifting priorities, and a high traffic workplace with frequent interruptions is key to the success of the incumbent.

This position reports to the PI.

Summary of Key Responsibilities (job functions include but are not limited to):

• Drafting briefing notes for donor meetings.
• Requesting and analyzing research.
• Developing strategies for approaching donor prospects.
• Preparing subsequent updates.
• Drafting required communication.
• Recording contact reports in BBCRM.
• Requesting, booking and confirming of appointments, scheduling meetings, event attendance, etc.
• Managing the BBCRM donor database including:
  • Requesting updates to the database for the Haskayne School of Business.
  • Creating and interpreting sophisticated data queries and reports.
  • Maintaining donor and volunteer lists, invitations, RSVPs, complimentary tickets, etc.
  • Managing list of key stakeholders.
  • Entry of all other donor advancement actions into BBCRM on a timely basis assuring up to date information on donor/prospect relationship.
• Compliance with the university's prospect management procedures.
• Supporting priority fundraising projects with prospects lists, financial and monitoring reports.
• Maintaining donor records via shared drive and hard copy files.
• Managing electronic and paper files for the teams.
• Drafting of gift documentation including terms of reference for student awards and gift agreements.
• Creation of account set up, transfers and suspense account funds in relation to philanthropic gifts received.
• Track gift approvals, documentation workflows and implementation requirements.
• Coordinate donor stewardship reporting schedules and timelines.
• Support donor recognition administration and related record keeping.
• Support Giving Day and other fundraising campaign execution through reporting, coordination and prospect tracking.
• Coordinate student meeting with donors in relation to student awards.
• Create, manage and distribute prospect, donor and volunteer reports.
• Processing donations and donor designations to support sound financial management of philanthropic gifts (submission of Gift Designation Forms, processing of Gift Agreements, Checklists and Terms of Reference).
• Generating well-written correspondence from self and on behalf of the Development team, and Office of the Dean.
• Supporting the processes and systems developed by the Haskayne School of Business development leads in its activities (e.g. Constituent relationship management (CRM) data entry)
• Performing other related duties as required.

Qualifications / Requirements:

• Minimum of 3 years experiences directly in fundraising, community engagement or communications is required.
• University undergraduate degree would be preferred.
• Advanced-level skills in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) including specific knowledge in the functions of complex scheduling, mail merges, Excel spreadsheets, Word documents and business letter formatting is required.
• Blackbaud or similar CRM database experience is a requirement, (e.g.: higher level functions like queries, exports, imports and mail).
• Other technology skills including Internet research, databases interfaces, PeopleSoft and web content management are preferred.
• Must have proven donor centered skillset in dealing with internal and external stakeholders.
• Possess maturity, self-confidence and poise to deal appropriately with a wide variety of people and situations from the student level to high-profile community leaders and dignitaries. He or she must be self-directed and have superior interpersonal communication skills, both verbal and written, as well as excellent listening and interpretive skills.
• Proven ability to interact in a professional manner and build positive relationships with clients and team members.
• Proven ability to remain positive and confident under pressure.
• Proven ability to exercise judgment within established guidelines.
• Proven ability to project manage both small and large events and projects.
• Attention to detail and accuracy are critical.
• High level of knowledge and understanding of university policy and procedures is required.
• Building and cultivating relationships with donors, alumni, key community stakeholders and members of business community through excellent relationship building skills.
• Supporting development team in all aspects of donor/prospect meetings:

Application Deadline: October 13, 2026

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 2.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([e-mail]) and requests for accommodations can be sent to People & Culture ([e-mail]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.