Development Coordinator

The Toronto Public Library Foundation; Toronto; On-site; CAD 50,000 - 55,000; Full time

Benefits offered by this job

Performance bonus

Pension matching

Job summary

The Toronto Public Library Foundation is seeking a Development Coordinator to bolster fundraising efforts across Corporate, Foundation, Major, and Legacy Giving with a focus on Leadership gifts. You will support data, research and reporting to drive donor engagement and revenue growth.

Based at the Toronto Reference Library with a hybrid work schedule, you will contribute to Biblio Bash planning and donor stewardship while coordinating communications and event support for a dynamic fundraising

Qualifications

• 2-3 years of fundraising experience.
• Proficiency with Word, Excel, and PowerPoint; familiarity with Campaign Monitor and/or Mailchimp.
• Experience with a donor database such as Raiser’s Edge.
• Strong administrative and organizational skills.
• Excellent written and verbal communication; ability to work with internal and external stakeholders.

Responsibilities

• Log and save fundraising-related data to support revenue planning.
• Assist senior volunteers and Executive office activity, including tracking prospect engagement.
• Support the annual giving renewal cycle by pulling lists, tracking asks and logging activity in the database.
• Coordinate pledge and gift commitment processes, ensuring accurate coding and filing.
• Work with partners to deliver donor cultivation, acknowledgment and stewardship activities.
• Conduct research for donor meetings, events and prospect identification; align on purpose and approach.

Skills

Fundraising experience

Administrative skills

Interpersonal skills

Communication skills

Tools

Campaign Monitor/Mailchimp

Raiser's Edge

Word/Excel/PowerPoint

Job description

TITLE:

Development Coordinator

REPORTS TO:

Director, Individual Giving

DETAILS:

Full time, salaried

VACANCY STATUS:

This posting is for a new vacancy

APPLICATION DEADLINE:

August 28, 2026

LOCATION:

The Toronto Reference Library at 789 Yonge Street.

Foundation team members currently operate within a hybrid work schedule

Hiring Salary Range:

$50,000 - $55,000 Salary will be commensurate with experience.

Eligible for additional compensation in annual performance bonus. Employer also matches, in part, contributions made to a defined-benefit pension.

Toronto Public Library Foundation: Helping Write the Library’s Next Great Chapter

The Development Coordinator provides key support to the Foundation’s fundraising efforts (Corporate,

Foundation, Major and Legacy Giving), with a special focus on Leadership Level giving ($1,500+). This position also provides administrative support for the Foundation’s signature fundraising event, Biblio Bash. This role will provide the right candidate a unique opportunity to contribute vital research, data and analytical support as part of a strong and ambitious fundraising team.

About Toronto Public Library Foundation

Toronto Public Library Foundation connects the generosity of donors with the limitless potential of Toronto Public Library—the world’s biggest and busiest urban public library system. Together, we transform Torontonians’ love of the library into vital support for programs, collections, and spaces that help people learn, connect, and thrive. With our donors, we’re expanding literacy programs for kids, bridging the digital divide, strengthening civic engagement, and building inclusive, welcoming spaces in every neighbourhood in our city.

Key Responsibilities

Data, Research and Reporting

• Responsible for logging and saving fundraising-related data, activities and outreach to support revenue team. This work informs budget planning, fundraising strategies and a strong donor pipeline.
• Assist with senior volunteers and Executive office activity, including tracking prospect engagement.
• Support the annual giving renewal cycle by pulling lists, tracking fundraising asks and outreach, and ensuring activity is uploaded to the database in a timely way.
• Coordinate pledge and gift commitment process, ensuring accurate coding and completing of files both in donor database and electronic filing systems.
• Work with internal and external partners to ensure that appropriate donor cultivation, acknowledgement and stewardship activities are delivered.
• Conduct research for donor meetings, events and prospect identification that supports fundraising work, liaising with staff to align on purpose and approach.
• Work with the Donor Database Manager to pull and analyze reports, including donor lists, revenue updates, fundraising activities, etc.
• Stay up-to-date on processes and best practices.
• Track and reconcile expenses.

Communications

• Pull email lists from the database, working with fundraisers on segmentation and deployment strategy.
• Work with Marketing & Communications Team to create and deploy fundraising-related e-blasts, Foundation updates, event invitations, etc., compiling lists and logging touchpoints as required.
• Draft and prepare general donor correspondence, including solicitation and thank you letters, and letters of receipt.

Events and Stewardship

• Support cultivation and stewardship events. Work with the Events Team on larger events and coordinate committee meetings, tours and smaller events to ensure seamless planning and delivery.
• Prepare invitation lists, event briefing notes for events and donor meetings.
• Engage with donors and prospects through events, including RSVP tracking, ticket booking and general troubleshooting.
• Support the activities of fundraising committee(s), preparing meetingmaterials, taking minutes, tracking actions and assisting fundraisers and Committee lead(s) with follow-up.
• Coordinate gift processing related to all Biblio Bash gifts—sponsorship, table purchases, silent auction, etc.
• Prepare invoices, letters of receipt and other communications, as required.
• Coordinate tax receipts and deployment for Biblio Bash sponsors and supporters.
• Track and reconcile Biblio Bash revenue.

Qualifications & Competencies

Education & Experience

• 2-3 years of experience in a fundraising environment or transferable skills and experience
• Proficiency in applicable computer programs (Word, Excel, PowerPoint) and familiarity with communications software (Campaign Monitor and/or Mailchimp) an asset
• Experience with a database such as Raiser’s Edge

Skills & Abilities

• Well-developed administration and organizational skills
• Accuracy and keen attention to detail
• Excellent interpersonal skills and experience working with internal and external stakeholders
• Excellent verbal and written communication skills, with experience drafting compelling communications

Why Apply?

You will:

• Join a high-performing, mission-driven team committed to enhancing access to knowledge, culture and community in Toronto.
• Work in a hybrid model that supports flexibility and collaboration.
• Contribute to enhancing the philanthropic perception of one of Toronto’s most recognizable brands and institutions.
• Be part of an exciting new brand campaign to spread awareness of TPL Foundation as a charity of choice.
• Have opportunities for professional growth, skills development, and meaningful recognition.

The Toronto Public Library Foundation uses a people-focused approach to evaluating applicants. We do not utilize artificial intelligence during the recruitment process.

The Toronto Public Library Foundation welcomes all people and perspectives and aims to reflect the diversity of Toronto on our team. We are committed to employment equity and diversity and welcomes applications from Indigenous people, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity. Accommodation is available on request throughout the hiring process. Only those selected for interview will be contacted.