Department Secretary – Facilities Management #587-26

Skillhub Solutions Inc.; Owen Sound; Presencial; CAD 36 000 - 38 000; Tempo integral

Resumo da oferta

Brightshores Health System seeks a Department Secretary to support the Facilities Management team in Owen Sound, Ontario. The role handles correspondence, scheduling, records, invoicing, and daily administration within a busy hospital facility.

Qualifications include a secondary school diploma, 3–5 years in a computerized office, and strong Word/Excel skills; familiarity with AutoCAD/Bluebeam and payroll processes is a plus. This is a direct replacement in a full-time position.

Qualificações

• Secondary school diploma or post-secondary education in business or office administration or related discipline.
• Three to five years of administrative experience in a computerized office environment; healthcare or academic experience and exposure to procurement and accounting are preferred.
• Typing speed of 45 words per minute; Word and Excel skills will be tested.
• Advanced knowledge of Microsoft Office. Work order management systems, MediPay, AutoCAD, and Bluebeam are assets.
• Experience with payroll, staff scheduling, purchasing and purchase orders, reconciliation, invoice processing, records management, policy documentation, and preparing agendas, minutes, presentations, and action plans.

Responsabilidades

• Provides clerical and administrative support to the Facilities Management team, including correspondence, scheduling, records management, invoice entry and sign-off, and day‑to‑day department administration.
• Supports an organized and efficient hospital facilities department and requires professional service to vendors and internal stakeholders, discretion with confidential matters, and consistent attention to deadlines.

Conhecimentos

Communication

Organization

Attention to deadlines

Multitasking

Typing 45 wpm

Formação académica

Secondary school diploma

Ferramentas

Microsoft Word

Microsoft Excel

AutoCAD

Bluebeam

MediPay

Descrição da oferta de emprego

Department Secretary – Facilities Management #587-26

Owen Sound, ON Full-time CA$25.9 - CA$27.92 / hour

Department Secretary – Facilities Management

Employer: Brightshores Health System
Location: Owen Sound, Ontario
Status: Full-time
Union: OPSEU – Clerical
Pay: $25.90–$27.915 per hour
Reason for posting: Direct replacement

Provides clerical and administrative support to the Facilities Management team, including correspondence, scheduling, records management, invoice entry and sign-off, and day‑to‑day department administration. The role supports an organized and efficient hospital facilities department and requires professional service to vendors and internal stakeholders, discretion with confidential matters, and consistent attention to deadlines.

Qualifications

• Secondary school diploma with relevant administrative or secretarial experience, or post‑secondary education in business or office administration or a related discipline.
• Three to five years of administrative experience in a computerized office environment; healthcare or academic experience and exposure to procurement and accounting are preferred.
• Typing speed of 45 words per minute; Word and Excel skills will be tested.
• Advanced knowledge of Microsoft Office. Work order management systems, MediPay, AutoCAD, and Bluebeam are assets.
• Experience with payroll, staff scheduling, purchasing and purchase orders, reconciliation, invoice processing, records management, policy documentation, and preparing agendas, minutes, presentations, and action plans.
• Spreadsheet experience, including creating graphs, charts, and reports.
• Strong communication, accuracy, client service, organization, and prioritization skills; able to manage multiple deadlines with minimal supervision.
• Recent satisfactory performance and attendance records, and commitment to patient safety, inclusion, workplace safety, and Brightshores’ values.

Preferred

• Experience in design or construction, operations, and maintenance.
• Familiarity with union collective agreements and compliance standards.