Project Support – HIS Renewal – Information Technology #530-26

Brightshores Health System; Owen Sound; On-site; CAD 67,000 - 81,000; Full time

Job summary

Brightshores Health System in Owen Sound is seeking a dedicated Project Support – HIS Renewal to assist the Project Management Office for eVOLVE Grey Bruce. This role provides senior administrative and clerical support, payroll documentation, timecard entry, meeting logistics, and record keeping to keep the project on track.

Reporting to the Project Director, you will maintain files, coordinate calendars, prepare meeting materials, take minutes, and track action items while handling confidential

Qualifications

• College diploma in office administration or equivalent education/experience.
• Experience providing administrative or clerical support in busy settings.
• Experience with timecard entry and payroll documentation.
• Proficiency with Outlook, Word, Excel, PowerPoint and Teams.
• Ability to coordinate meetings, agendas, materials and minutes.
• Strong organizational and time-management abilities.
• Discretion handling confidential information and records.
• Excellent written and verbal communication skills.
• Ability to work independently and with a team.
• Willingness to travel between sites and occasional after-hours work.

Responsibilities

• Provide administrative and clerical support to the Project Management Office.
• Handle payroll documentation and timecard entry for project team members.
• Schedule meetings, prepare materials, and record minutes.
• Maintain project files and contact lists; perform follow-up on action items.
• Ensure timely submission of timecards and payroll materials.
• Assist with purchasing, expenses and invoices per policy.
• Support travel between Brightshores sites and after-hours activities during key phases.

Skills

Office administration

Payroll documentation

Timecard entry

MS Office Suite

Meeting coordination

Organizational skills

Confidentiality

Communication skills

Independent work

Travel between sites

Education

College diploma in office administration

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

Job description

POSITION TITLE: PROJECT SUPPORT – HIS RENEWAL

DEPARTMENT: INFORMATION TECHNOLOGY

LOCATION: OWEN SOUND

UNION: NON-UNION

STATUS: FULL-TIME, TEMPORARY (APPROX. END DATE OF SEPTEMBER 2028)

REASON TO POST: NEW POSITION

WAGE RATE:

$67,270 - $81,125

The Project Support role provides senior administrative, clerical and project coordination support to the Brightshores Project Management Office for eVOLVE Grey Bruce, supporting Brightshores Health System’s adoption of the TransForm Shared Service Organization (TSSO) regional Oracle Health platform. This full-time project role supports the effective day-to-day operation of the project office through payroll administration support, timecard entry for project team members, meeting scheduling, project document preparation, record keeping and administrative follow-up. Working closely with the Project Director and project team, the role helps maintain accurate administrative records, coordinate calendars and meeting logistics, prepare and distribute meeting materials, record minutes and track assigned follow-up items. The position supports timely submission of project timecards and payroll documentation, maintains project files and contact lists, and assists with routine purchasing, expense and invoice documentation in accordance with Brightshores policies and approval processes. The Project Support role reports to the Brightshores Project Director – HIS Renewal and works with project workstream leads, administrative teams, Payroll, Human Resources, Finance, clinical and operational departments, TSSO, vendors and partner organizations as required. The role handles confidential employee, payroll and project information with discretion. It provides administrative support rather than technical leadership, project management accountability or independent approval of payroll, expenditures or staffing decisions. The role supports in-person and virtual project activities and requires flexibility to meet payroll deadlines and changing project priorities. Travel between Brightshores sites and occasional work outside regular business hours may be required during training, go-live and other key project activities, as assigned.

Skills/Abilities/Qualifications

Required

• College diploma in office administration, business administration or a related field, or an equivalent combination of education and relevant experience.
• Demonstrated experience providing administrative or clerical support in a busy office, project or health care environment.
• Experience with timecard entry, payroll documentation or comparable time-sensitive data entry, with strong attention to accuracy and the ability to learn Brightshores payroll and timekeeping procedures.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint and Teams, including calendar management, document formatting, spreadsheets and virtual meeting coordination.
• Ability to coordinate meetings involving multiple participants, prepare agendas and materials, record clear minutes and maintain action‑item records.
• Strong organizational and time‑management skills, with the ability to manage competing requests, meet recurring deadlines and follow through on outstanding items.
• Demonstrated discretion in handling confidential employee, payroll, financial and organizational information and maintaining secure, accurate records.
• Strong written and verbal communication, proofreading and interpersonal skills, with a professional and service‑oriented approach.
• Ability to work independently within established procedures, collaborate with a multidisciplinary team and recognize when clarification or escalation is required.
• Ability to support occasional travel between sites and work outside regular business hours during critical project activities, as required.
• Recent satisfactory performance and attendance records
• Demonstrate, promote and encourage Brightshores’ values – We Show Up for Each Other, We Are Trusted to Act, We Create Solutions Together, We Strive for Better, We Share Accountability
• Advocates and supports a culture of patient safety and demonstrates an understanding of how thedepartment service and assigned responsibilities contribute to overall patient safety at Brightshoresthrough patient safety knowledge, skills and attitudes
• Comply with all applicable health and safety policies, procedures and regulations, and activelycontribute to maintaining a safe and healthy work environment