Department Assistant

Huawei Canada; Markham; On-site; CAD 48,000 - 94,000; Full time

Job summary

Huawei Canada has a 12-month contract opening for a Department Assistant in Markham, Ontario. The role provides direct administrative support to the department's director and managers.

Key duties include travel planning, meeting logistics, minute taking, and basic procurement document management, while upholding a professional office image and handling expenses and invoices.

The target annual compensation ranges from CAD 48,000 to CAD 94,000 depending on education and experience.

Qualifications

• Post-Secondary Diploma in Business Administration, or relevant discipline.
• Strong knowledge of office procedures and practices.
• Fast learner and keen attention to details.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
• Resourceful and flexible.
• Strong English communication skills.
• Strong organizational skills, time management skills and ability to schedule duties/projects (multi-task).
• Desire to contribute to a team environment.

Responsibilities

• Provide direct administrative and office management support to director and managers of the department as directed.
• Prepare travel schedules, book travel arrangements, and make reservations for senior management and employees.
• Coordinate logistics of team programs including meetings, seminars, workshops, special projects, and events (including awards, celebrations and social events).
• Minute taking and tracking meeting resolutions.
• Basic system and document management for procurement projects.
• Complete expense reports, pay invoices and other related duties.
• Present a positive and professional image of the office to all visitors, suppliers, inquiries, and other persons.
• Some personal assistant duties as required (lunches, errands).
• Other duties shall be assigned as required.

Skills

English communication

Organization & time management

Multi-tasking

Travel coordination

Education

Post-Secondary Diploma in Business Administration

Tools

Microsoft Office Suite

Job description

Huawei Canada has an immediate 12-month contract opening for a Department Assistant.

About the team:

From Procurement to Finance to IT services and much more, the Quality & Operation Department provides critical support for all of Huawei Canada. This department prides itself on its ability to solve complex problems, often under tight deadlines, while provided world class service. The department’s name reflects its commitment to quality and operational excellence.

About the job:

• Provide direct administrative and office management support to director and managers of the department as directed.
• Prepare travel schedules, book travel arrangements, and make reservations for senior management and employees.
• Coordinate logistics of team programs including meetings, seminars, workshops, special projects, and events (including awards, celebrations and social events).
• Minute taking and tracking meeting resolutions.
• Basic system and document management for procurement projects.
• Complete expense reports, pay invoices and other related duties.
• Present a positive and professional image of the office to all visitors, suppliers, inquiries, and other persons.
• Some personal assistant duties as required (lunches, errands).
• Other duties shall be assigned as required.

The total target annual compensation (based on 2,080 hours per year) ranges from $48,000 to $94,000 depending on education, experience, and demonstrated expertise.

Job requirements

About the ideal candidate:

• Post-Secondary Diploma in Business Administration, or relevant discipline.
• Strong knowledge of office procedures and practices.
• Fast learner and keen attention to details.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
• Resourceful and flexible.
• Strong English communication skills.
• Strong organizational skills, time management skills and ability to schedule duties/projects (multi-task).
• Desire to contribute to a team environment.

Additional Information:

Huawei Canada is committed to a fair, inclusive, and accessible recruitment process. If you require accommodation during any stage of the hiring process, please let us know and we will work with you to meet your needs.

All applications for this position are reviewed directly by our hiring team, we do not use artificial intelligence tools to screen or select candidates.