Degree Audit and Registration Clerk

Dalhousie University; Halifax; Hybrid; CAD 49,000 - 62,000; Full time

Job summary

Dalhousie University’s Registrar’s Office seeks a Degree Audit and Registration Clerk to support student registration, degree audit, and academic record processes. You will maintain DARS audits, assist with registration changes, and prepare training materials.

The role requires experience with registration systems, strong attention to detail, and clear documentation. A hybrid NS work arrangement is available, balancing on-campus and remote work as needed.

Qualifications

• Strong analytical skills with a high degree of accuracy and attention to detail when maintaining student records and system data.
• Excellent communication, interpersonal, organizational, and time-management skills.
• Demonstrated ability to develop clear documentation, training materials, procedures, and user guides.

Responsibilities

• Maintain and update Degree Audit Reporting System ( DARS ) degree audits, including approved waivers, student record changes, and degree verification reporting.
• Support DARS administration through system configuration, reporting, table maintenance, testing, and process documentation.
• Maintain student registration records and assist with resolving registration errors, course changes, and related issues.
• Verify registration for designated student populations and communicate registration changes and updates to students.
• Develop and maintain DARS and registration training and reference materials, and support training sessions and workshops.
• Provide backup academic records support, including parchment production and enrolment and graduation confirmation letters.

Skills

Analytical skills

Communication

Organization

Time management

Documentation

Education

Business/Office Administration program

Tools

Ellucian Banner system

College Source DARS system

Job description

Salary $29.18-$36.95 per hour ($49,317 - $62,436 per annum based on 32.5 hours per week)

Classification

Classification C6

Provisional Statement

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Registrar’s Office (RO) is a large, multi-unit, multi-site operation involved in the entire academic experience of Dalhousie students. Reporting to the Assistant Registrar, Registration and Degree Audit, the Degree Audit and Registration Clerk provides administrative support for student registration, degree audit, and academic record processes.

Key Responsibilities

• Maintain and update Degree Audit Reporting System ( DARS ) degree audits, including approved waivers, student record changes, and degree verification reporting.
• Support DARS administration through system configuration, reporting, table maintenance, testing, and process documentation.
• Maintain student registration records and assist with resolving registration errors, course changes, and related issues.
• Verify registration for designated student populations and communicate registration changes and updates to students.
• Develop and maintain DARS and registration training and reference materials, and support training sessions and workshops.
• Provide backup academic records support, including parchment production and enrolment and graduation confirmation letters.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Business/Office Administration program with three to five years’ experience (or equivalent combination of training and experience).
• Experience supporting student registration, academic records, or degree audit processes.
• Strong analytical skills with a high degree of accuracy and attention to detail when maintaining student records and system data.
• Excellent communication, interpersonal, organizational, and time-management skills.
• Demonstrated ability to develop clear documentation, training materials, procedures, and user guides.

Assets

• Knowledge of the Ellucian Banner system and College Source DARS system.
• Experience in a Registrar’s Office or post secondary academic administration environment.

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies, in particular:

• Self-Awareness & Professionalism
• Integrity
• Respect & Inclusion
• Adaptability
• Communication

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Non-probationary bargaining unit employees ( NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information. If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here .

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

• Résumé / Curriculum Vitae (CV)

Optional Documents

• Cover Letter