Dean's Office Assistant, School of Construction and Building Sciences

NAIT International; Canada; Hybrid; CAD 57,000 - 75,000; Full time

Benefits offered by this job

Benefits package

Flexible work environment

Hybrid work arrangements

Job summary

NAIT invites applications for a detail-oriented Executive Assistant to the Dean and ASOM in the School of Construction. You will provide high-level administrative and analytical support, manage calendars, correspondence, and information flow, and coordinate leadership activities.

You will support school-wide initiatives, prepare briefing materials, and help maintain stakeholder relationships while handling sensitive information with discretion.

Qualifications

• Certificate in a related field required; Diploma preferred.
• Minimum 5 years of progressively responsible administrative experience.
• Equivalent combination of education and experience may be considered.

Responsibilities

• Provide high-level executive, administrative, and analytical support to the Dean and ASOM.
• Manage calendars, meeting schedules, correspondence, and information flow.
• Coordinate and support School Leadership Team activities, meetings, and events.
• Support planning and delivery of school-wide initiatives and engagement activities.
• Support stakeholder engagement and relationship management for internal and external partners.
• Coordinate activities with NAIT departments to support priorities.
• Prepare agendas, briefing materials, reports, and presentations for the Dean's Office.
• Coordinate and track leadership reports, and key commitments.
• Manage travel arrangements and expense claims for the Dean and ASOM.
• Handle sensitive information with discretion and professionalism.

Skills

Org. & time mgmt

Interpersonal skills

Written & verbal comms

Discretion & confidentiality

Initiative & independence

Cross-team collaboration

MS Office

Adobe Acrobat

Education

Certificate in related field

Diploma preferred

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

Important Application Deadline Notice

Applications must be submitted by 11:59pm MST on the day before the posting end date shown above, as Workday automatically closes postings at that time.

About the Opportunity Job Description The School of Construction (SCBS) is looking for an energetic, positive, and detail-oriented individual to join the team supporting the Dean and Academic Strategy and Operations Manager (ASOM). This position reports to the ASOM and provides high-level executive, administrative, and analytical support to both the Dean and ASOM. As a partner in supporting the School's priorities and operations, the role coordinates leadership activities, supports school-wide initiatives and events, prepares reports, briefing materials and communications, and maintains key internal and external relationships. The position also manages information flow and supports the activities of the School Leadership Team to ensure effective communication and coordination across the School. Our successful candidate will be a dynamic, people-oriented professional with strong administrative, organizational, communication, and problem-solving skills. This role requires someone who thrives in a fast-paced environment where priorities change frequently. Strong communication skills are essential, and experience working in a Microsoft Teams environment is an asset. Your contributions will support effective leadership, foster a positive and collaborative culture, and help advance the School's priorities and initiatives.

Key Responsibilities

• Provide high-level executive, administrative, and analytical support to the Dean and ASOM.
• Manage calendars, meeting schedules, correspondence, and information flow on behalf of the Dean and ASOM.
• Coordinate and support School Leadership Team activities, meetings, retreats, and events.
• Support the planning and delivery of school-wide initiatives, events, and engagement activities.
• Support stakeholder engagement and relationship management on behalf of the Dean and ASOM, serving as a key point of contact for internal and external stakeholders.
• Coordinate activities with other NAIT departments, schools, and business units to support School priorities and operations.
• Prepare and coordinate agendas, briefing materials, reports, presentations, communications, and correspondence for the Dean's Office.
• Coordinate and track leadership reports, stakeholder reporting, school communications, action items, and key commitments.
• Manage travel arrangements, expense claims, and other executive administrative requirements for the Dean and ASOM.
• Handle sensitive and confidential information with a high degree of discretion and professionalism.

Skills & Abilities

• Advanced organizational and time-management skills, with the ability to manage competing priorities and deadlines.
• Strong interpersonal skills and the ability to build effective relationships with a diverse range of stakeholders.
• Excellent written and verbal communication skills.
• Demonstrated ability to exercise sound judgment, discretion, and professionalism when handling sensitive or confidential matters.
• Ability to anticipate needs, take initiative, and work independently with minimal supervision.
• Ability to collaborate effectively across teams and organizational levels.
• Proficiency in Microsoft Office Suite, Adobe Acrobat, and other business productivity tools.

Qualifications:

• Certificate in a related field required; Diploma preferred.
• Minimum 5 years of progressively responsible administrative experience.
• An equivalent combination of education and experience may be considered.

Classification – Administration Support VI This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.

Remuneration Refer to salary range noted on this posting, plus a comprehensive benefits package.

The compensation range for this job posting is : $57,153.34 - $74,661.57

Benefits

• For eligible positions, we offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth.
• In addition to excellent vacation time, eligible employees receive paid time off between Christmas and New Year’s.
• Remote positions require employees to reside within Canada.

NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role.

NAIT is committed to fostering a safe environment that supports equity and cultivates inclusion through our Centre for Community and Belonging (CCB). We are a proud partner of the Canadian Centre for Diversity and Inclusion.

People make NAIT Great - and at NAIT, people truly matter. We're committed to creating a workplace that fuels passion, values inclusion, supports wellbeing, and encourages continuous growth.

Our culture is grounded in respect, collaboration, creativity, celebration, and accountability. When you join NAIT, you become part of a community dedicated to making a meaningful difference for students, colleagues, industry partners, and the broader community.

We are known as one of Alberta’s top employers. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT’s culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability. People are what make NAIT great, and we prioritize the employee experience.

If you're looking for purposeful work in a supportive environment, we'd love to meet you.