Dean of Academic Systems (ACSY-101)

Dawson-College; Montreal (administrative region); On-site; CAD 110,000 - 150,000; Full time

Job summary

Dawson College seeks a Dean of Academic Systems reporting to the Academic Dean. This role leads planning systems for teaching and learning environments, directing staffing allocation and coordinating with HR and fellow Deans to support enrolment projections and curriculum changes.

The Dean also oversees Registrar’s Office functions including scheduling, admissions, records transmission to the Ministry, and graduation processes, with emphasis on complex budgeting and financial systems.

Qualifications

• Undergraduate degree in a relevant specialization and a minimum of six years relevant experience.
• Three years in a management position in post-secondary academic administration is preferred.
• Ability to engage in complex systems thinking and operate in ambiguous environments.

Responsibilities

• Oversee faculty staffing allocation by program and course based on enrolment projections.
• Collaborate with Deans and HR to manage annual allocation throughout the year.
• Oversee Registrar’s Office activities: information services, recruitment, admissions, scheduling, registration, academic advising, standing and advancement, records and graduation.

Skills

Analytical skills

Critical thinking

Problem solving

Team leadership

Collaboration

Interpersonal skills

English communication

French (intermediate) communication

Education

Undergraduate degree in business administration or information systems

Graduate-level degree an asset

Tools

Student information systems

Educational databases/records systems

Job description

NATURE OF THE WORK & RESPONSIBILITIES

NATURE OF THE WORK:

Reporting to the Academic Dean, the Dean of Academic Systems is responsible for the College’s systems for planning and organizing the teaching and learning environments.

RESPONSIBILITIES

• The Dean of Academic Systems oversees the regular faculty staffing allocation and distribution based on enrolment projections by program and course. In collaboration with fellow Deans and the Human Resources team, the Dean of Academic Systems is responsible for managing this annual allocation throughout the year with respect to:

1. variations in enrolment and curriculum;
2. availability of human resources;
3. support for the College’s strategic priorities.

• The Dean of Academic Systems also oversees the activities and services of the Registrar’s Office that support the academic journeys of students and potential students in both the regular and continuing education divisions: information services, recruitment, admissions, scheduling, registration, academic advising, standing and advancement, records (including transmission of student data to the Ministry) and graduation.

QUALIFICATIONS & CONDITIONS

QUALIFICATIONS

An undergraduate degree in an appropriate specialization, such as business administration or information systems, and a minimum of six (6) years relevant experience, preferably including three years in a management position in post-secondary academic administration.

CONDITIONS

The successful candidate will demonstrate the ability to engage in complex systems thinking and to act effectively in situations of ambiguity and uncertainty.

The profile of the ideal candidate will include:

• Ability to exercise good judgment with excellent analytical skills, critical thinking decision making and problem-solving skills.
• Dynamic academic leadership with demonstrated success in motivating others, managing performance and building cohesive teams.
• Effective team collaboration; ability to work collegially with open-mindedness, flexibility and adaptability.
• Capacity for innovative thinking and planning within a changing educational milieu.
• Knowledge and experience with student information systems and related databases.
• Demonstrated ability in managing a significant budget and working with complex financial systems.
• Excellent interpersonal skills.
• Advanced communication skills in English (written and verbal).
• Intermediate communication skills in French (written and verbal).
• A graduate-level degree is an asset.

Additional Job Application Details

Include a cover letter with your application.

Please note that internal applicants within this category of employment have priority for all positions. We thank all applicants for their interest in Dawson College, but only those selected for an interview will be contacted.

Dawson College adheres to an equal access employment program and, as such, encourages women, Indigenous peoples, visible and ethnic minorities, and persons with disabilities to apply. The College is dedicated to providing reasonable accommodation for applicants with disabilities and encourages candidates to self-identify during the application process.