Data Management Coordinator (Bilingual)

Stantec Consulting International Ltd.; Calgary; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Data Management Coordinator to join its dynamic team. This role is perfect for a detail-oriented individual who thrives in a collaborative environment. You will manage and maintain employee records, ensuring data integrity within HR systems. Your contributions will be vital in supporting HR functions across North America. If you are passionate about data management and enjoy working with diverse teams, this position offers a fantastic opportunity to grow your career while making a significant impact on the organization.

Benefits

Health insurance

Dental insurance

Vision plans

Well-being program

Health care spending account

Wellness spending accounts

Group registered retirement savings plan

Employee stock purchase program

Tuition reimbursement

Paid time off

Qualifications

• Experience in data entry and HR systems is crucial for this role.
• Bilingual in French and English is a key requirement.

Responsibilities

• Input and maintain accurate employee records in the HR system.
• Ensure data accuracy and assist in troubleshooting data discrepancies.

Skills

Bilingual in French and English

Critical thinking

Problem-solving skills

Excellent written communication

Excellent verbal communication

Attention to detail

Data management best practices

Ability to manage heavy workload

Education

1-3 years of data entry work experience

MS Excel skills

Knowledge of HRIS Systems (preferably Oracle)

Tools

Oracle

Service Now

Job description

Data Management Coordinator (Bilingual) - ( 250001JA )

Description

Grow with the best. Join a smart, creative, and inspired team that works to support operational excellence. The Stantec community unites more than 32,000 employees working in over 450 locations across 6 continents. Our Functional Services Teams (FSTs) include Corporate Development, Finance, HR, HSSE, IT, Legal, Marketing/Communications, Practice Services and Real Estate and Procurement. Bringing together individuals with diverse backgrounds, talents, and expertise, our FSTs are vital to making our Company stronger. Explore opportunities in Human Resources!

Your Opportunity

Take the first step towards designing your career with Stantec. We have an exciting role and challenging opportunity for a Data Management Coordinator to join our team. Reporting to the Supervisor Data Management, the incumbent’s primary role is to enter and maintain accurate and up-to-date employee records within our HR system, ensuring data integrity and confidentiality. The successful candidate will be required to manage their own workload and be proactive and competent in updating/analyzing HR records in various HR and Financial systems across the company and supporting data quality. This position is ideal for a self-motivated individual with a passion for HR systems and understanding the workflow in the HR function.

This role will support the maintenance of our data employee records across North America and will partner closely with other HR partners across various locations and in other country locations. Join our collaborative team and play an important role in ensuring the integrity of our HR data.

Your Key Responsibilities

• Accurately inputs all routine and/or assigned data changes into the HR Management system (Oracle).
• Ensures data accuracy, completeness and consistency using appropriate quality control methods following the HR data entry process documents.
• Confirms corresponding paperwork is complete with appropriate approvals prior to entering data in the system.
• Ensures appropriate turnaround time on all data entry.
• Files the appropriate documents in the respective online employee files, where applicable.
• Operates HR Service Center technology effectively and efficiently to review/collect/document daily work assignments.
• Helps to troubleshoot and identify gaps between requirements / data entry processes and standards as well as system issues and partner with peers/stakeholders to implement corrective actions to resolve discrepancies.
• Participate on data entry/cleanup projects as assigned.
• May perform other duties of a similar nature and level as assigned.

Qualifications

Your Capabilities and Credentials

• Bilingual in French and English is required.
• Critical thinking and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• An ability to manage a heavy workload and large data processing to meet tight deadlines.
• Ability to work collaboratively in a large remote team.
• Understanding of Data management best practices and principles.
• Knowledge of Human Resources general policies, procedures and guidelines.
• Conceptual understanding of Data analytics and auditing principles.

Education and Experience

• Proven 1-3 years of data entry work experience.
• MS Excel skills are beneficial for this role.
• Knowledge of HRIS Systems (preferably Oracle), Service Center ticketing system (preferably Service Now).
• Accurate typing and data entry skills.
• The ability to work autonomously, reviewing work on a regular basis and consistently meeting role objectives.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Primary Location : Canada-Ontario-Ottawa

Other Locations : Canada-Alberta-Calgary, Canada-Alberta-Edmonton, Canada-Ontario-Toronto, Canada-Ontario-Waterloo

Organization : BC-1307 HR Service Center-CA Canada

Employee Status : Regular

Job Level : Entry Level

Travel : No

Schedule : Full-time

Job Posting : Apr 17, 2025, 12:15:39 PM

Req ID: 250001JA

Benefits Summary: Regular full-time and part-time employees will have access to health, dental, and vision plans, a well-being program, health care spending account, wellness spending accounts, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans