Data Entry Lead

Kubota Materials Canada Corporation; Central Ontario; On-site; CAD 50,000 - 61,000; Full time

Benefits offered by this job

Paid benefits (Health, Dental, LTD)

Pension Plan

2 weeks vacation per year to start

EAP Program for mental health supports

Continuous professional development

Job summary

Kubota Materials Canada Corporation in Orillia, Ontario, is seeking a Data Entry Coordinator for a full-time, in-office role. You will manage daily data entry, support ERP usage, and ensure data accuracy.

We offer benefits, vacation, and development opportunities; strong emphasis on training, process improvements, and teamwork to maintain data integrity across the ERP system. The ideal candidate has 3–5 years of experience, Excel proficiency, and training ability.

Qualifications

• Grade 12 diploma from a recognized secondary school or equivalent.
• Post-secondary education in Business Administration, Supply Chain, Operations or related field is an asset.
• Minimum 3–5 years in an office/manufacturing/data management environment.
• Demonstrated ERP experience and business process workflow knowledge.
• Advanced Excel skills and strong analytical abilities.
• Excellent written and verbal communication; training and coaching capability.
• High attention to detail and commitment to data accuracy.

Responsibilities

• Coordinate and prioritize daily data entry activities to meet deadlines.
• Collect, verify, sort, and enter data from various departments.
• Monitor data integrity through audits and quality checks.
• Investigate and resolve data discrepancies and system issues.
• Provide training and coaching to Data Entry Clerks and users.
• Develop and improve data entry procedures and documentation.
• Generate, analyze, and distribute reports to support decisions.
• Participate in ERP implementation, upgrades, and testing.
• Maintain confidentiality of sensitive employee and company information.

Skills

Data entry coordination

Data integrity

Training others

Analytical skills

Communication skills

Education

Grade 12 diploma

Post-secondary in Business Admin / Supply Chain / Operations (asset)

Tools

ERP systems

Microsoft Excel

Job description

Orillia, Ontario (In-Office)
Full-Time, 40 hours/Week, Permanent $55,000+ CAD/ Year, Salary Band A

Please reference – Req. S26-20 – (1 Vacancy)

Kubota Materials Canada specializes in high-performance alloys and friction materials from raw materials to finished products under one roof in Orillia, Canada. Manufacturing unique heat-resistant alloys and high-nickel/chrome alloys primarily for the petrochemical industries, Kubota leads the industry in quality and advanced technology. As per customer requirements, Kubota designs and casts centrifugal pipes and static castings of fittings, which are then machined, welded (Automatic, Semi-Automatic, Orbital & Manual), GTAW, GMAW, SMAW, followed by in-house NDT (RT, PT, VT), in-house DT, R&D lab, as well as hydro testing.

Summary:

Responsible for coordinating and overseeing daily data entry activities for Kubota Materials Canada Corporation while ensuring the accuracy, integrity, and timeliness of information entered into company systems. Performs data entry functions, provides training and guidance to team members, supports process improvements, and assists with the implementation and maintenance of ERP system functionality.

Major Responsibilities (but not limited to):

• Coordinate and prioritize daily data entry activities to ensure operational requirements and deadlines are met.


• Accurately collect, verify, sort, and enter data acquired from various departments.


• Monitor data integrity and accuracy through regular audits and quality checks.


• Investigate and resolve data discrepancies, system issues, and process-related concerns.


• Provide training, coaching, and support to Data Entry Clerks and other users, as required.


• Develop, maintain, and improve data entry procedures, work instructions, and documentation.


• Act as the primary point of contact for data entry-related questions and process improvements.


• Generate, analyze, and distribute reports to support operational and management decision-making.


• Participate in ERP implementation projects, system upgrades, testing activities, and new feature deployments.


• Identify opportunities for process improvements and support continuous improvement initiatives.


• Coordinate workload distribution and provide functional direction to Data Entry personnel.


• Ensure alignment with overall departmental goals and objectives.


• Maintain confidentiality of sensitive employee and company information.


• Support Kubota Global Identity and uphold the Brand and Spirit statements of Kubota Materials Canada Corporation.


• Other related duties as required.

What we offer:

• Paid benefits (Health, Dental, LTD) and Pension Plan


• 2 weeks vacation per year to start


• Access to an EAP Program that offers mental health supports, resources and more


• Continuous professional development opportunities to support career growth

Education, Experience and Qualifications:

• Grade 12 diploma from a recognized secondary school, or equivalent (e.g., GED).


• Post-secondary education in Business Administration, Supply Chain, Operations, or a related field is considered an asset.


• Minimum 3–5 years of experience in an office, manufacturing, planning, materials, or data management environment.


• Demonstrated experience with ERP systems and business process workflows.


• Advanced proficiency with Microsoft Office Suite, particularly Excel.


• Strong analytical, organizational, and problem-solving skills.


• Excellent written and verbal communication skills.


• Proven ability to train, coach, and coordinate others.


• High attention to detail and commitment to data accuracy.

We thank all applicants for their interest in Kubota Materials; however, only those under consideration will be contacted.

Kubota Materials Canada Corporation is an equal opportunity employer which considers all qualified applicants for employment without regard to race, colour, creed, religion, national origin, gender, sexual orientation, gender identity, age, marital status, veteran status, or disability. Kubota Materials Canada Corporation prohibits discrimination based on these or any other category protected by law.

If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure you have access to a fair and equitable process. Any information received relating to accommodation will be addressed confidentially.

We personally review each resume against the job posting, matching knowledge, skills, and abilities. We do not use AI for this review; instead, we match expertise and skills to each job posting. We appreciate your time; however, we are unable to contact every applicant. Only those selected to proceed with our recruitment process will be contacted.