Data-Driven Health & Safety Incident Coordinator

Community Advantage Rehabilitation Inc.; Toronto; Hybrid; CAD 48,000 - 55,000; Full time

Benefits offered by this job

RRSP matching

Paid sick days

Competitive wages

Job summary

Spectrum Health Care is seeking a full-time Health, Safety and Employee Incident Coordinator to support the Health and Wellness team. You will champion data integrity, manage WSIB claims, and streamline incident reporting.

Reporting to the Health, Safety and Wellness Manager, you will monitor trends and ensure compliance with OHSA and WSIA while maintaining confidential records. This role offers an opportunity to influence workplace safety culture and coordinate with HR, payroll, and external

Qualifications

• Degree in HR, Business, OHS, Disability Management, or equivalent.
• 2–4 years in disability management, WSIB claims, or Occupational Health and Safety
• Knowledge of Ontario OHSA, WSIA, and duty to accommodate
• Experience with injury claims, return-to-work, and confidential records
• Proficiency in HRIS, case management software, and advanced Excel

Responsibilities

• Coordinate administration and tracking of employee incidents from initial reporting through file closure, maintaining accurate, complete, and confidential records within QRS and applicable systems
• Coordinate all WSIB claims data, including uploading and maintaining claim documentation, coordinating payroll information, and completing wage calculations required for WSIB forms and claims
• Support WSIB claims administration by working closely with designated third-party provider(s),employees, managers, and Payroll
• Monitor claim, accommodation, and incident timelines to ensure compliance with legislative and organizational requirements
• Prepare ad hoc, monthly, quarterly, and annual reports, dashboards, and trend analyses related to employee incidents, WSIB claims, accommodations, and health and safety metrics
• Conduct regular audits of employee incident, accommodation, and WSIB files to ensure data accuracy, completeness, and compliance; identify and resolve data quality issues with managers.
• Ensure accommodation documentation is complete, consistent, equitable, and compliant with applicable legislation
• Liaise with managers, employees, Payroll, Human Resources, and external service providers to obtain required documentation and facilitate timely resolution of employee incident matters.
• Develop and maintain standard operating procedures, templates, and documentation; recommend process improvements to enhance reporting and operational effectiveness
• Provide administrative support to Health, Safety and Wellness initiatives, projects, and continuous improvement activities

Skills

Advanced Excel

HRIS proficiency

Disability management knowledge

Return-to-work processes

Education

Degree in HR, Business, OHS, Disability Management, or equivalent

Tools

HRIS

Case management software

Excel (Advanced)

Job description

Spectrum Health Care is seeking a full-time Health, Safety and Employee Incident Coordinator to support the Health and Wellness team. You will champion data integrity, manage WSIB claims, and streamline incident reporting.

Reporting to the Health, Safety and Wellness Manager, you will monitor trends and ensure compliance with OHSA and WSIA while maintaining confidential records. This role offers an opportunity to influence workplace safety culture and coordinate with HR, payroll, and external