Customs Specialist

John Brooks Company; Ottawa; On-site; CAD 45,000 - 85,000; Full time

Job summary

Join a dynamic and evolving firm that has been a leader in fluid handling solutions for over 80 years. As a Customs Specialist, you will play a crucial role in ensuring compliance with international trade regulations, focusing on tariff classification and documentation for imports and exports. This position offers a collaborative work environment where your expertise will directly impact the company's success. With a commitment to employee growth and a supportive culture, this is an exciting opportunity to advance your career while contributing to a thriving organization.

Benefits

Competitive remuneration

Competitive vacation

Paid personal day program

Generous benefits package

Company Group RRSP with employer matching

Annual health & wellness subsidy

Qualifications

• 3-5 years in customs coordination with strong knowledge of regulations.
• Proficiency in Excel for managing large datasets is essential.

Responsibilities

• Manage customs processes for compliance with international trade regulations.
• Conduct tariff classification and ensure proper documentation for imports/exports.

Skills

Customs Coordination

Tariff Classification

Knowledge of Customs Regulations

Excel Proficiency

Education

3-5 years of experience in customs coordination

CCS or other customs-related certification

Tools

CARM Portal

Job description

WHAT DO WE DO?

We create solutions for the people who keep our world flowing.

For over 80 years, John Brooks Company has been solving fluid handling challenges for customers in various industries/markets across Canada by providing a diverse selection of engineered products and innovative system designs, focusing on customized solutions consisting of filtration, pump, spray, and valve products.

THE ROLE

The Customs Specialist will be responsible for managing and overseeing customs processes to ensure compliance with international trade regulations. The primary focus will be on tariff classification, country of origin reviews, and ensuring proper documentation for imports and exports. This role requires collaboration with customs brokers, internal teams, and regulatory bodies to manage duties, tariffs, and trade compliance. The position also involves administrative functions related to customs processes.

DUTIES & RESPONSIBILITIES

1. Conduct tariff classification and country of origin reviews for all incoming and outgoing products.
2. Ensure all required CUSMA/USMCA certificates are on file, request missing certificates from suppliers, and submit them to customs brokers.
3. Determine duty impact due to new tariffs, working with product managers to verify accuracy based on material and end use.
4. Create and maintain detailed lists of all John Brooks items for incoming goods and determine foreign tariff codes for outgoing goods.
5. Prepare and review customs documents for exports, ensuring all required paperwork is completed and compliant.
6. Provide necessary information to Sales for billing actual duty impact and work with Finance to ensure duties are correctly included on customer invoices.
7. Review and confirm invoices payable to brokers based on export documents.
8. Work with EPPS to prepare pro-forma invoices for direct shipments.
9. Verify GST payable within the CARM portal and conduct spot checks on entries.
10. Cross-reference and review import entries (over 5000 entries) to determine applied duties, ensuring proper classification and compliance with applicable tariffs.
11. Collaborate with Canadian and U.S. customs brokers to ensure compliance and resolve discrepancies.

Essential:

• 3-5 years of experience in customs coordination, tariff classification, or a related field.
• Strong knowledge of customs regulations, duties, and tariff classifications.
• Experience working with customs brokers and regulatory agencies.
• Proficiency in Excel for managing and analyzing large datasets.

Desirable:

• CCS (Certified Customs Specialist) or other customs-related certification is an asset.
• Knowledge of CARM and international trade agreements.
• Machinery Industry experience.

WORK ENVIRONMENT

• Fast-paced environment in a dynamic and evolving industry.
• Frequent interaction with internal teams, customers, and external customs brokers.
• Exposure to multiple demands, deadlines, and high-priority tasks.

Canadian founded and owned, John Brooks Company has doubled in size in the last 7 years to over 200 employees across the country. Since 1938, we have worked hard to build & nurture an entrepreneurial environment, where creative thought and initiative are encouraged; this is a place where your ideas matter! If you have a strong work ethic, passion, and determination, we’ll provide the tools you need for success. We will help you grow so that we can continue growing.

WHAT’S IN IT FOR YOU?

• Competitive remuneration
• Competitive vacation
• Paid personal day program
• Generous benefits package that includes coverage for things like medical, dental, paramedical, and vision
• Company Group RRSP with employer matching
• Annual health & wellness subsidy

FUN FACTS

• The average employee tenure is 9 years
• We enjoy celebrating achievements by means of formal service awards, employee achievement awards, and milestone birthdays
• We regularly host social events and gatherings to foster togetherness and fun

We are committed to providing equal opportunities for persons with disabilities. Accommodations are available at all stages of the recruitment process, at the candidate’s request.