Customs - Data Entry

Colonial Group; Edmonton; On-site; CAD 36,000 - 48,000; Full time

Job summary

Colonial Group is seeking an entry level position focused on receiving, reviewing, and entering customs documents. The role uses standard operating procedures to process shipments and may involve seeking guidance from senior team members as needed.

The incumbent will review documents for completeness, determine account numbers and ETAs, and enter data into the database to generate entries. Strong communication and accuracy are essential in coordinating with clients and brokers.

Qualifications

• Strong communication skills; must be able to read, write and speak English fluently.
• Proficiency in reading, writing, and speaking French is considered an asset.
• Typing speed and accuracy requirements as described in the posting.
• Familiarity with standard office software and equipment is expected.

Responsibilities

• Receive documents via email, fax and mail. Review documents for completeness (e.g. date, description, value) ensuring that all necessary documents have been received for processing.
• Determine account number, ETA and apply bar code to billing sheet. Enter required information into database system in order to produce entry.
• Contact clients, branches or other brokers of additional documents or information is required
• Respond to calls and questions from internal and external sources. Trace shipments and set up pre-arrivals at Customs
• Perform other duties such as sorting, matching and stapling documents, printing, faxing, scanning and other functions as assigned

Skills

Fluent English

French a plus

Typing speed 8000 lph

Strong communication

Time management

Attention to detail

Education

High School Diploma or equivalent

Tools

MS Office

Email

Job description

POSITION SUMMARY

This entry level position is primarily responsible for receiving, reviewing and entering customs documents. The incumbent processes shipments using standard operating procedures. May obtain additional information or seek guidance from more senior team members based on instructions and standard operating procedures

KEY RESPONSIBILITIES

• Receive documents via email, fax and mail. Review documents for completeness (e.g. date, description, value) ensuring that all necessary documents have been received for processing. Determine account number, ETA and apply bar code to billing sheet. Enter required information into database system in order to produce entry.
• Contact clients, branches or other brokers of additional documents or information is required
• Respond to calls and questions from internal and external sources. Trace shipments and set up pre-arrivals at Customs
• Perform other duties such as sorting, matching and stapling documents, printing, faxing, scanning and other functions as assigned

EDUCATION AND EXPERIENCE

• High School Diploma or equivalent experience
• Office experience an asset, but not required

COMPETENCIES, WORKING SKILLS & ATTRIBUTES

• Demonstrated ability to consistently release complex entries and solve problems with minimal assistance
• Demonstrated ability in completing a variety of entry types and processes
• Excellent attention to detail
• Tactful and dependable
• Strong communication skills; must be able to read, write and speak English fluently
• Proficiency in reading, writing, and speaking French is considered an asset
• Strong interpersonal skills; able to work independently as well as part of a team
• Fast and accurate keyboard skills (minimum 8000 strokes an hour with 97% accuracy)
• Able to multi task and keep track of priorities and ETA’s
• Able to perform basic mathematical calculations
• Demonstrated ability with standard business applications (e.g. MS Office, email, internet) and standard office equipment (e.g. computer, fax, photocopier, scanner, telephone, etc.)

WORKING CONDITIONS, MENTAL EFFORT & PHYSICAL REQUIREMENTS

• Accuracy is required when entering appropriate data, adding figures and reconciling documents
• Concentration is required in balancing several tasks at one time
• Repetitive keyboarding / mousing; generally more than 6 hours per day
• Able to prioritize tasks in a fast-paced, multitasking environment
• Sitting at a desk for prolonged periods of time (up to ½ hour – 1 hour at a time) for more than 6 hours per day
• Lifting batches of entries and mail (generally less than 10 lbs.)
• Clean, non-hazardous office environment