Customer Service Representative

Triton Environmental Consultants, Ltd.; Montreal; On-site; CAD 42,000 - 60,000; Full time

Job summary

Triton Environmental Consultants, Ltd. is seeking a proactive Sales Operations Support role in Montreal to process sales orders and quotes using NetSuite, while collaborating with vendors and supporting pipeline activities.

The ideal candidate is energetic, detail-oriented and capable of balancing multiple priorities with strong communication across teams. Primary language is French in operations, with English, Spanish and Dutch also used.

Qualifications

• Degree in business or related field; experience may substitute for a diploma.
• Strong time management and multitasking abilities.
• Proficiency with Microsoft Office (Outlook, Word, Excel, Teams).
• Excellent written and verbal communication.

Responsibilities

• Collaborate with customers, sales and internal teams.
• Provide responsive sales support and problem solving.
• Follow established processes to execute tasks.
• Demonstrate active listening and understanding of customer needs.
• Maintain meticulous attention to data and written records.
• Manage multiple projects and interruptions with a proactive mindset.
• Build relationships across diverse personalities and cultures.
• Analyze data and summarize findings.
• Work under pressure while staying professional.
• Coordinate with Sales Operations Support Manager and assigned sales team.

Skills

Communication

Organization

Time management

Problem solving

Multitasking

Education

Bachelor's degree in business or related field

Experience in lieu of diploma

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

JOB SUMMARY & SCOPE

This role involves working closely and collaboratively with assigned vendors, processing and monitoring sales orders and quotes using NetSuite, and supporting business development and pipeline activities to accelerate growth. The ideal candidate is a positive, energetic, self-starter and proactive problem solver with exceptional communication skills and meticulous attention to detail. As a team player, the candidate will cultivate productive working relationships within the organization and demonstrate good judgment in various situations. Strong written and verbal communication, administrative and organizational skills, and the ability to balance multiple priorities are essential. Success in this entrepreneurial environment requires a focus on mission and results.

KEY ACCOUNTABILITIES

• Interact successfully and positively in a participatory climate, working collaboratively with our customers, sales and internal team.
• Provide responsive customer service while administering sales support. Be a problem solver. Provide recommendations and options to help resolve issues.
• Execute based on established processes.
• Demonstrate active listening skills. Be curious and willing to ask questions to delve deeper into the customer's needs.
• Be hypersensitive to details when writing, processing and verifying information and data.
• Personal motivation and ability to manage ambiguity while asking questions to understand.
• Easily manage multiple projects, clients and interruptions.
• A strong, proven work ethic, high energy and exceptional organizational skills.
• Analytical ability to gather and summarize data.
• Demonstrate a strong sense of emotional intelligence. Be able to build relationships and communicate effectively with a range of personalities and cultures.
• Demonstrate quantitative analysis and critical thinking skills.
• Work effectively and efficiently under pressure and stress whilst maintaining a calm and professional attitude.

EDUCATION + EXPERIENCE + KEY TRAITS

• Degree in business or related field. Experience in lieu of a diploma will be considered.
• Previous office administration experience is helpful.
• Time management and ability to meet deadlines.
• Strong organizational skills and ability to multitask.
• Solve problems and make decisions.
• Proactivity and autonomy.
• Demonstrated mastery of the Microsoft suite, particularly Outlook, Word, Excel and Teams.

TYPICAL PERFORMANCE TARGETS

• SERVICE DELIVERY: Sustained, measured excellence in project & process delivery
• COST TO SERVE: Sustained, measured excellence in delivery efficiency with expected continuous improvement
• INNOVATION: Step changed delivery in safety, quality, and/or cost

LANGUAGE SKILLS

• Primary language used in daily operations is French. Additional primary company languages include English, Spanish, and Dutch.
• Read and interpret documents, procedure manuals and various correspondence from both internal and external
• Speak effectively, both individually and before groups of both external customers and/or various levels of employees within the organization

SUPERVISION

• Role is not responsible for supervising direct or indirect reports

DECISION MAKING + REASONING

• Able to take accountability and responsibility for business target delivery and decision making

REASONING ABILITY

• Define problems, collect data, establish facts, and draw valid conclusions.
• Interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Ability to follow detailed instructions and utilize existing resources to solve problems

WORKING RELATIONSHIPS

• Sales Operations Support Manager Assigned Sales Team

PHYSICAL REQUIREMENTS

Activity – Amount of Time

None – Under 1/3 – 1/3 to 2/3 – Over 2/3

• Stand – X
• Walk – X
• Sit – X
• Use hands to finger, handle, or feel – X
• Reach with hands and arms – X
• Climb or balance – X
• Stoop, kneel, crouch, or crawl – X
• Talk or hear – X
• Lift Up to 25lbs – X