Customer Service Representative

Future Electronics; Kirkland; On-site; CAD 45,000 - 64,000; Full time

Benefits offered by this job

Training & mentorship

Embedded systems exposure

Diverse projects with key customers

Career progression

Collaborative work environment

Wellness program

Onsite gym

Employee lounge

Subsidized cafeteria

Shuttle bus

Job summary

Future Electronics in Kirkland is seeking a Specialist- Customer Service to manage backorders through the order flow until allocation and shipment, ensuring delays are avoided for a smooth customer experience.

The role involves proactive communication with Sales, supporting pricing and vendor-code accuracy, documenting actions in TOPS, and providing timely responses to internal requests while maintaining strong interpersonal and organizational skills.

Qualifications

• University education preferred.
• 3-5 years of customer service experience in a fast-paced environment.
• Proficient in Microsoft Office (Excel, Access, Outlook).

Responsibilities

• Follow up on backorders through the order flow to ensure allocation and shipment.
• Identify opportunities for business improvement and automation; propose solutions.
• Support sales with price increase information and ensure data accuracy in pricing.
• Ensure vendor code/manufacturer code combinations are reflected for accurate transit times.
• Communicate proactively with Sales about potential issues to drive timely resolutions.

Skills

Customer service

Interpersonal skills

Communication

Fast-paced environment experience

Education

University Education (preferred)

Tools

Excel

Access

Outlook

Job description

The Specialist- Customer Service – is responsible to follow customer backorder through the order flow process until order is allocated and shipped. The Specialist-Customer Service is responsible and accountable to ensure that orders do not encounter unnecessary delays due to the many variables that affect order flow. Specialist-Customer Service to pro-actively advise Sales/Customer of any potential issues so that all parties can work towards resolution.

Responsibilities

• Daily follow up on lines in reject for 8+ days, including lines that fell off. Ensure sales is aware of any sample orders in reject. Identify any opportunities for business improvement and automation and propose solutions. Provide support for sales on how to properly use the electronic NCNR. Act as a resource person for salespeople who have questions about their rejected lines.
• Review price increase SQL data and make suggestions for improvement. Provide sales with price increase information. Ensure data is accurate and matches with the prices that sales has been provided.
• Ensure that all vendor code and manufacturer code combinations are in the Estimated Dock Date file so that all transit times are displayed on TOPS. Request overrides for manufacturer codes that have multiple ship methods or locations.
• Weekly : All PBO with no commit date linked to CBO in the 90 day required/bonds must have a date by 14 days.
• Weekly : All Interco transfers with no commit date linked to CBO in the 90 day required/bonds must have a date by 14 days.

Documentation

Ensure all actions are documented in the Backlog Management tool (TOPS)

Sales Requests

Respond to Sales requests linked to core responsibilities in a timely fashion

Clearly Communicate all issues

Qualifications and Experience

University Education (preferred) and 3-5 years of previous customer service experience in a fast paced dynamic environment.

Operating knowledge of Microsoft Office (Excel, Access, Outlook)

Strong Interpersonal and communication skills

What We Offer:

• Comprehensive training and mentorship program
• Exposure to cutting-edge embedded systems technologies
• Opportunity to work on diverse projects with key customers.
• Clear path for career progression within the organization
• Collaborative and innovative work environment
• Wellness program.
• Onsite gym and fitness studio with scheduled group classes - think yoga, aerobics.
• Employee lounge for you to rest and recharge.
• Subsidized employee cafeteria with delicious meals and snacks.
• Shuttle bus from Montreal Downtown to our facility in Kirkland.